Juvenile Case Management System EDI Updates & Planned JCMS Enhancements

EDI Updates effective 11/1/14 NEW: Municipal Court code will be added as an Agency to Referral Source on Referral Screen. (Example: This Referral Source will be used when referred to the JPD by Municipal Court.) NEW: Texas Student Data System (TSDS) Unique ID number will be added to the Juvenile ID and JJAEP Screen. This number will be used to replace the PEIMS number. Note: The TSDS Unique ID system is designed for Texas educational agencies to assign and maintain unique identifiers for student and staff members.

EDI Updates effective 11/1/14 - Continued Inactivate Mental Retardation (MRT) code as a valid value for Program Type on Program record. Inactivate Mental Retardation (MRT) code as a valid value for Program Component Type on Program Component record.

EDI Updates (Continued) Additional Changes: Added Indeterminate Commitment – Post County (131) to Primary Disposition (TJJD Category) codes on Referral record. Added Determinate Commitment – Post County (141) to Primary Disposition (TJJD Category) codes on Referral record.

EDI Updates (Continued) Added Shelter (7) to Program Location on Program record. Location on Behavioral Health Service record Location on Behavioral Health Treatment record Receive Not Administered (A) to Risk Level on Referral record Needs Level on Referral record

Planned JCMS Enhancements

JCMS Basic Enhancements Juvenile ID Container Add ASL value to Language dropdown Add link to PO in banner on ID Screen and Primary Probation Officer Assignment Multi-Jurisdictional County Extend system to allow more than one prosecutor ORI for Multi-Jurisdictional departments Report: CFE Modify rule 28 Case Plan past due Validate Active Supervision for Programs (excluding OA Referrals).

JCMS Basic Enhancements Report: Pending Actions Change logic for displaying Fees on report Modify report to display Fee and CSR balance, BH blank and MAYSI Update report to include Behavioral Health Treatment Report: Placement Billing Activity Resolve sorting issue for juvenile with multiple placements during the same billing period Report: Caseload Add next “Court Date” and “Hearing Type” to screen and printed report.

JCMS Basic Enhancements Supervision Container Display primary Intake Offense Indicator (IOI) or Disposition Offense Indicator (DOI) depending on supervision type Case Management Container: Case Plans Allow Case Plans for Contract Placement Referrals JJAEP Container Ability to upload attachments Ability to record archived records box

JCMS Basic Enhancements Referral Container Auto create offense for Contract Placement Referral type Auto create disposition for Contract Placement Referral type Prevent user from formalizing a referral with an associated disposition record Warn user when saving a PA Referral if another PA Referral already exits Display original and subsequent Referral Dispositions on History Screen

JCMS Basic Enhancements Chronological Notes Container Print Chrono notes: Add Person Contacted to print summary and print details and include in keyword search Modify System Generated Chronos: Supervision Supervision Level and Phase Court Hearing Results MAYSI Detention Visits/Calls Event Timed

JCMS Basic Enhancements Assessment Container – MAYSI Allow MAYSI for Contract Placement Referrals Audit Trail Display Audit Trail Display Created by, Date and Time information Display Updated by, Date and Time Information