Creating Communications with a Team Guidelines taken from Paul Anderson’s Technical Writing: A Reader-Centered Approach.

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Presentation transcript:

Creating Communications with a Team Guidelines taken from Paul Anderson’s Technical Writing: A Reader-Centered Approach

Guidelines Create a consensus concerning the objectives Involve the whole team in planning Make a project schedule Share leadership responsibilities Make meetings efficient Encourage debate Be sensitive to cultural and gender differences Use computer support for collaboration

Create a Consensus Explore diverse views Keep talking Discuss strategies Remain open

Involve the Whole Team Discuss plans in detail Write an outline Create a storyboard Use a style guide

Make a Project Schedule Time to define the document’s objectives Frequent checkpoints Time to edit the drafts for consistency and coherence

Share Leadership Responsibilities Task roles Group maintenance roles

Make Meetings Efficient Prepare agendas Bring discussions to a close Sum up Set goals for the next meeting

Encourage Debate and Diversity of Ideas Invite everyone to speak Listen with interest and respect Be considerate when discussing drafts Treat drafts as team property, not individual property

Be Sensitive to Cultural and Gender Differences Style may be influenced by gender and cultural background Be responsive to individual styles

Use Computer Support for Collaboration for sharing ideas and drafts without meeting Online discussions in WebBoard chat Word-processing that shows each person’s drafts and revisions in different colors