New Hanover County Schools End-of-Course Test Administration Training Online Assessments Fall 2015

Documenting Irregularities: OTISS – System for Reporting Test Irregularities Account set up (NC ID) –Approval procedure –Training/manual TC responsibilities –TC submits irregularity

Eligible Students pp.1-2  Students who are enrolled for credit in a course for which an EOC assessment is required  Students Repeating an Entire Course for Credit or (unless they have previously taken the EOC AND were proficient)  NCVPS EOC Courses  NEW: Credit Recovery - IF the student NEVER participated in testing

Eligible Students (Special Situations) p.2 Advanced Placement Courses: Student must take the EOC test the first time the student takes the course. Students enrolled in AP courses who have previously received credit for a non-AP course of the same subject are not eligible to take the EOC test. Students Identified as Limited English Proficient (LEP): Students identified as LEP scoring below Level 4.0 Expanding on the state-identified English language proficiency reading placement test and are in their first year in U.S. schools are not eligible to be assessed on the English II end-of-course test.

Estimated Administration Time pp. 4-5 Biology/English II 150 minutes; Math I 180 min –Biology 75 items –English II 68 items –Math I 60 items –2 two-minute breaks As long as students are engaged and working and the maximum time allowed (4 hours*) has not been reached, they must be given time to complete the test. Students who complete the test during the scheduled time MUST NOT be allowed to remain in the room with students who require maximum time. * Except for students with documented accommodations for extra time

Before Testing pp.6-9 Read Testing Code of Ethics. (Appendix) Train Teachers. –Conduct special training for testing students with accommodations. Read and Follow Test Security Procedures. Prepare Testing environment and students for testing. Train Proctors and understand their role.

Test Administrators not in manual – local requirement Local Requirement: Test administrators must by certified staff. –Teachers –Teacher assistants who are certified –Social workers –Counselors –Retired teachers serving as subs

Roving Proctors pp Can use roving proctors for accommodation rooms Use for up to 3 rooms in close proximity with 30 or less students in each room Schedule proctors so that each room receives the same amount of time For EOCs - If the teacher is the teacher of record or teaches in the same content area – a full time proctor is required (This is a more strict requirement when compared to NCFEs)

Prepare the Testing Environment pp Remove instructional materials. Remove Test Taking Strategies. Ensure each room has a Testing: Do Not Disturb sign. Ensure the environment is well-lighted, quiet, comfortable. Ensure there is enough work space. Ensure the availability of spare laptops in each room.

Prepare Students for Testing p.11 Test format – included constructed response (English II) and gridded response (Math I). Released forms Complete online assessment tutorial for EACH online-administered assessment at least once prior to testing day.

Online Assessment Tutorial pp Students must complete the online assessment tutorial before the testing day. NHCS require that each student listen to the standard script as opposed to watching the video (p. 12)

Prohibited Items in Testing Rooms pp Electronic devices for students AND adults –Cell phones, smartwatches, smart pens Personal belongings –Must be placed under seat –May not be accessed during breaks Textbooks, music Students MAY read non-textbooks after testing is completed and materials are collected and STOP sign appears on testing screen. Food/Drink: NEW EXCEPTION: Medical need (diabetic, sick student, read aloud for adult) 12

Monitoring Students During Testing pp Walk frequently and quietly throughout the room. –Position self to have an unobstructed view of and easy access to students. Do not read test questions from screen. Do not indicate answers to students. Some examples include but are not limited to: –telling students to “look at the question again” or offering similar advice; –making a facial expression, hand gesture, or utterance (e.g., coughing, clearing throat) to indicate approval or disapproval of the student’s response; and –standing beside the desk, reading a question, looking at the student’s response, and then pointing to the correct answer or pointing to the question as if to indicate “read the question again because you have bubbled the wrong answer.” Test administrators and proctors (see proctor statement) cannot help students: –by explaining the directions in their own words; –by explaining the meaning of any word in the directions, test questions, or answer choices; –by rephrasing test questions; –by translating a word or phrase into another language; or –by providing synonyms for unknown words.

Monitoring Students During Testing pp Student Emergencies (including fire alarm): Two adults must be in the room at all times –Student should click on PAUSE button for restroom/fire alarm –Student should click on CONTINUE button to continue Students with Accommodations –Complete Review of Accommodations forms –Review pp for student with Multiple Test Sessions During breaks, select Pause.

Transitory Impairment p.19 A condition lasting six months or less TC completes Transitory Impairment form. –FAX a copy to our office –Record accommodations in Powerschool similar to 504 accommodations documentation LEP accommodations documentation

Online System and Required Forms Before Testing pp Record students accommodations on Review of Accommodations form. Complete SIQs in NC Education. Recognize and report testing violations or Irregularities. Report connectivity and technical problems Know procedures when students compete assessment Know best practices for Internet security and online content

Checklist: BEFORE Test Day for Online Assessments pp

On Test Day pp Verify materials Review checklist of required materials Follow a uniform process of administration –Equipment is working –Students have access to computers –Testing sign on door –Room is clear of clutter, well-lighted and, comfortable –Instructional materials are removed/covered –Instructional read as written –Prohibited devices secured

On Test Day p. 30 Complete BEFORE students enter room –Turn on computers and log into the computer using the special testing login (on the secure data website) –Approx 30 minutes BEFORE students enter, launch NCTest Secure Browser –Select assessment type and name –Enter your NCEducation username and password. –Select student name –Ensure the screen is set to the START page, but DO NOT click start.

NCTest Browser Location

On Test Day p.30 Complete AS students enter room –Instruct student to sit at assigned seat –Instruct student NOT to begin assessment until prompted Complete AFTER students enter room –Circulate to confirm student is seated at correct computer –Confirm START button is on screen

Instructions pp Directions –Biology and English II p. 32 –Math I p.42 Transition from Calculator Inactive to Active Test administrator MUST collect all used graph paper and scrap paper before distributing calculators. Additional scrap/graph paper may be distributed.

Procedures for Students When Finished Before Time (pages 19-20) English II and Biology: page 38 Math I p. 50 –Students who complete the test before the scheduled time is over are allowed to read novels or other nontextbooks (e.g., magazines) while other students continue to work during the scheduled time. –Before students are allowed to read, the test administrator must: –Ensure student clicked the End Test button to close the test; (Once students have clicked the End Test button, they will not be able to return to the test items. A STOP sign will appear on students’ monitors after the End Test button has been clicked and the test has been closed.) –Collect all ancillary materials (e.g., calculators, used blank paper, and used graph paper); and ensure the student’s reading material is a novel or other nontextbook, such as a magazine.

After Testing pp Clear calculator memory Test Administrators complete the Review of Accommodations forms Complete accommodations provided using Review of Accommodations forms (by 7pm in NC Education) Complete special codes by 7pm in NC Education (if applicable)

After Testing - Packaging and Returning Materials Return all materials to the Testing Department –Scrap paper –Graph paper File completed Review of Accommodations Used During Testing forms at the school. Maintain training rosters and materials check-out documentation at school