Fall 2016/Winter 2017 Timetable in DCU January 6, 2016

Fall 2016/Winter 2017 Timetable Production Schedule Date Activity December 1st DCU is open for Fall 2016/Winter 2017 data entry. February 1st DCU is closed for data entry; Deadline for STA forms. April 8th Deadline to review prerequisites at the course level May 2nd Fall 2016/Winter 2017 timetable uploaded to Banner

Fall 2016/Winter 2017 Timetable Production Schedule Date Activity May 2nd – May 13th Departmental Timetable Coordinators review timetable and submit changes. May 25th Timetable is published on Carleton Central September 1st Post room assignments on Carleton Central + students are notified of a time/room change via auto email notification

DCU LINK Go to http://dcu.carleton.ca and login to DCU using you network login and password. To log out, click on your user name in the top right corner and select Log out

SES website – excellent source of information! http://carleton.ca/ses/timetabling/preparing-for-coordinated-timetable/departmental-timetabling-coordinators/

Special Timetabling Arrangement (STA) Requests Departmental Timetabling Coordinators collect STA information from instructors We suggest that the STA data collection form is emailed to instructors; they complete the form and return it to the Departmental Timetabling Coordinator Form is available here: http://carleton.ca/ses/wp-content/uploads/STA-data-collection-form.pdf STA requests DID NOT get rolled over from last year.

Special Timetabling Arrangement (STA) Requests When an instructor makes an STA request, the Departmental Timetabling Coordinator contacts the Chair of the department to assign an appropriate category to the request. Then the Departmental Timetabling Coordinator enters the STA information, including the assigned category, into the DCU. STA Examples: http://carleton.ca/ses/timetabling/preparing-for-coordinated-timetable/examples-of-special-timetable-arrangements/

UTC approval required for: Forced times requests (except for contract instructors) Off-pattern timeslot requests (note that off-pattern scheduling arrangements affect student timetables and room utilization). Departmental meeting or other administrative/academic activities exceeding 3 hours a week The proposed schedule along with the rationale must be submitted to the University Timetabling Committee (via memo or an email to Suzanne Blanchard), for approval review. If the request is approved, the departmental timetabling coordinator will then enter the information into the DCU.

Forced times Approval is NOT necessary for contract instructors. Details regarding contract instructors should be recorded in the Time Requirement text box on the Component Editing screen in DCU.

Forced rooms Departmental rooms can be forced by departmental administrators in the DCU without approval; this information will not be purged.

TA Ties TA Ties are ties between graduate and undergraduate courses. Teaching assistants (TAs) for undergraduate courses are typically hired from a pool of grad students. TA Ties ensure that both the graduate course and undergraduate course are assigned to be scheduled conflict-free. 2015-16 TA Ties have been rolled over into 2016-17 SCH_TA_TIES_VALIDATION_REPORT displays TA Ties entered into SZATTDT for a selected department in a selected term.

TA Ties For the 2016-17 timetabling cycle, all changes to TA Ties should be done in SZATTDT.

TA Ties SZATTDT is now open for data entry and will be closed on February 1st, 2016. Please note that although we strive to fulfill all TA Ties, in some cases it is not possible due to other constraints imposed on courses (e.g. STA requests). TA Ties documentation: http://carleton.ca/ses/wp-content/uploads/TA-Ties.pdf

Course Combinations A course combination is a set of courses that are required to be scheduled conflict free for a specific number of students in a program. Course combinations are entered into the DCU by departmental timetabling coordinators. Course combinations are used by the TPHi-Assigner module to automatically create the required academic blocks which are then used in the timetabling process. An academic block is a set of course sections (CRNs) that need to be scheduled conflict free.

Course Combinations Academic blocks are built based on course combinations and course offerings information: Course Combination BUSI 1004 ECON 1000 BUSI 1800 Academic block: BUSI 1004 A BUSI 1800 A BUSI 1800 A01 ECON 1000 A ECON 1000 A01.

Course Combinations Course Combinations are term specific. Fall term courses are listed in one block and winter term courses are listed separately in another block. Note that you need to know which term (fall or winter) the courses are offered in, so that you can include them in the appropriate course combination. Only one section from a cross-list needs to be recorded. More info on course combinations: http://carleton.ca/ses/timetabling/preparing-for-coordinated-timetable/departmental-timetabling-coordinators/

Prerequisites Prerequisites are not part of DCU Prerequisites in Banner have two levels: course level (SCAPREQ) and section level (SSAPREQ). When the new timetable is built and uploaded to Banner, course sections (CRNs) will ”inherit” prerequisites stored at the course level (SCAPREQ). Course level: E.g. ECON 2400 (SCAPREQ) Prerequisites Section level: E.g. ECON 2400 A (SSAPREQ)

Prerequisites at the course level It is important that you review your prerequisites at the course level before the first upload, to make sure that course sections inherit the right prerequisites. For the Fall 2016/winter 2017 timetable deadline is April 8th To review prerequisites stored at the course level, run the new report SCH_COURSE_LEVEL_PREREQ (enter the term 201630).

Prerequisites at the course level To modify existing prerequisites at the course level, go to the SCAPREQ form, enter Subject, Course number and the term 201630, perform Next Block and click on the Course Prerequisites Restrictions tab. Note: Far Fall/Winter courses enter 201630 even if the course is offered in the Winter!!! In this case 201630 is not the term when the course is offered, it is the calendar “effective” term for prerequisites.

Prerequisites at the course level To change prerequisites at the course level click on the Maintenance button (if enabled), select copy restriction, make the change and save.

Prerequisites at the section level After the first upload, any changes to prerequisites should be done at both levels (in SCAPREQ and SSAPREQ). At that point, changes made at the course level will not be passed to the section level and vice versa.

New DCU Features Ability to assign instructors in DCU after the DCU is closed for data entry. This feature will not be available for summer terms. DCU will be locked in March and April for timetable building. During these months administrators will be submitting requests for instructor assignments through Banner. Additional validation tools need to be created to make sure that instructor assignments entered by administrator do not create conflicts.

New DCU Features Instructor timetable. The timetable can be downloaded to PDF (provided you have PDF creator) and sent to the instructor. Room timetable Academic block timetable

Invalid Primary Indicator Assignment Warning The warning message will appear for components with no instructors assigned. Changes will be saved. Ignore the message.

DCU Support Email: timetabling@carleton.ca Julia Piatigorskaia: ext. 8877 Phay Mui: ext. 8803 Amy Resmer: ext. 3009 Documentation: http://www.carleton.ca/ses/timetabling/preparing-for-coordinated-timetable/departmental-timetabling-coordinators/