Introduction to Project Management Week 2

Agenda Wk 1 Review: Treasure Hunt Review Project Life Cycle Identify Stakeholders Phase 1: Initiating

Project lifecycle

Processes of Project Management Initiating Planning Executing Controlling & Monitoring Closing

Project Life Cycle Review "The life cycle is the only thing that uniquely distinguishes projects from non-projects".

What is the Project Life Cycle? Sequence of phases through which the project will evolve Fundamental to the management of projects Exact wording varies between industries and organization

Basic Project Lifecycle Initiating Planning Executing Controlling Closing

Phase 1 Introduction Initiating Getting commitment to start the project Goals & objectives established Teams formed Tasks are developed Answers question: What problem is to be solved How will it be solved

Phase 2 Introduction Planning Figure out how the project will perform Schedules laid out Budgets created Risks analyzed Answers question: What is the plan? How do we know when we are done?

Phase 3 Introduction Executing Putting the plan into action Status reports generated

Phase 4 Introduction Controlling Sometimes referred to as Monitoring Ongoing responsibility to see if the project is going according to the plan Quality levels monitored and maintained Forecasts made and updated

Phase 5 Introduction Closing Sometimes referred to as Realizing Obtain client sign off Celebrate

Project Management Approaches

Project Management Approaches Traditional Agile Note: This course will cover the Traditional approach

Traditional Approach We can complete the processes in order of the project life cycle Works well when we are familiar with the project Goal and solution are easy to identify Scope and deliverables are clear

Agile Approach Goal can be described, however the solution is not clear Completed when we don’t know what the solution looks like

Agile Approach Goes thru iterations to get closer to and eventually reach the desired outcome

Stakeholders

Who is a Stakeholder? Includes individuals and organizations who: Are involved in the project May + or – affect the project May exert influence over the project or results

Project Stakeholders In groups, take 5 minutes to come up with a list of project stakeholders; one group member writes the results on the board. Group with largest number wins!

Who May Be a Stakeholder? End users External (environmental, technological, market changes, competitive initiatives) Internal Upper management Suppliers Sub contractors Team members Regulatory agencies Sponsors

Phase 1: Initiating Projects

Initiating Projects “Initiation is successfully beginning the project to create success in the end. “ Initiating Planning Executing Controlling Closing

Purpose of Initiation Process Set the overall solution direction Define top-level project objectives Secure Necessary approvals Resources Assign Project Manager

Initiating Projects

Individual or Group Work Assignments and homework is totally manageable for individual completion If you wish to work in groups Groups can be no larger than 3 members Same group for the entire course I will not deal with group politics All students must sign up on the wiki

Working with Groups Google Groups Google Hangouts Group Work Contract

Hybrid / Homework Get your computer ready (MS Office 2010 with Access and MS Project 2010) Become familiar with Google groups Google hangouts Group Work Contracts Sign up groups or individual – on wiki Obtain a Lynda.com account

Quiz Time