1 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis NFPCSP Formulation of Phase II: Situation analysis Dhaka, Wednesday 14 November 2007 Prof. Sattar Mandal Vianney Labé

2 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Steps of the formulation of Phase-II Take stock of Phase-I Identify issues and challenges Set strategies, objectives, outcomes, outputs and activities Flesh-out the project document Deliver the project document With you Step by step

3 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Rules of the workshop We are all responsible for the success of the workshop Respect for others –I am OK, You are OK, S/he is OK –No mobile, No side conversations –Time respect Openness and frankness Tea breaks only

4 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Method LogFrame Approach –What is a project; –The problem tree & the objective tree (Work group) (Brainstorming) Bangla welcome

5 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Time line 09:30 Introduction 09:45 Presentation of LFA 10:15 Group work 10:45 Tea break 11:00 Presentations 11:30 Brainstorming 11:45 Problem tree 13:00 Objective tree / Wrap-up

6 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis LogFrame Matrix: a summary of Phase II Overall Obj. Purpose Results Activities OO Indicators P. Indicators R. Indicators Means OVI Intervention logic OO SoV P. SoV R. SoV Costs SoV Project Environment Assumptions (Assumptions) Pre- conditions

7 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis What is project? Situation 1Situation 2PROJECT “A process” which enables to change a situation “Not so good” situation PROJECT “Improved” situation

8 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Project: Situation now: “Not so good” situation PROJECT Situation next: “Improved” situation 2. Where are we? 3. Where do we want to be? 7 key questions you have to ask 1. Who are “we”? PROJECT 4. How will we get there? 6. What may prevent us to be there? 7. How will we know if we are there? 5. What do we need to get there?

9 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Overall Obj. Purpose Results Activities OO Indicators P. Indicators R. Indicators Means OVI Intervention logic OO SoV P. SoV R. SoV Costs SoV Project Environment Assumptions (Assumptions) Pre- conditions 1. Who are “we”? 2. Where are we? 4. How will we get there? 6. What may prevent us to be there? 5. What do we need to get there? 3. Where do we want to be? 7. How will we know if we are there?

10 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis 1. Who are we? The F P M U

11 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis 2.Where are we? Today’s F P M U Today’s deliveries (display)

12 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis 3.Where do we want to be? F P M U mandate Required deliveries have

13 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis FPMU mandate Ref: MoFDM/ADMIN-1/Job Description 1/04/558 of May 29, 2005 Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information; Extend secretarial service to the FPMC

14 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis FPMU mandate: examples of tasks & deliveries Collection and analysis of information, preparation of reports, dissemination of findings; Keep continuous liaison with other ministries and agencies relevant to the context of food policy formulation and implementation; Develop a data bank and a mechanism of forward looking information gathering in order to keep ahead of emerging problems;

15 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis FPMU mandate:examples of responsibilities monitoring overall food situation and analyzing short and long term food situation and reporting timely, reliable and objective information necessary for efficient food system operation; analyzing and explaining current state of food economy and interpret current trends and place findings and recommendations in context of current history; forecasting and analyzing what will happen in the future to portray expected developments in major food markets in the near future to cover longer periods and to forecast food prices; projecting future food market conditions in a timely manner and to provide basic information and market review to understand underlying economic forces; preparation of food policy statement and incorporate necessary changes from time to time and to formulate and update a Policy Design Implementation Matrix for assessing the relationship between policy instrument and policy objectives;

16 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis FPMU: tomorrow and today: group work Group by Directorate (+ traditional TRT members) Go through your mandate Discuss your present deliveries Discuss the gaps Presentation: mandate, present deliveries, major gaps identified 30’ 10’

17 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Group work FPMU staff: main inputs Partner TRT members: complement, suggest TAT: facilitate, monitor, time keeper Presentations: key elements of the mandates + hard copies of deliveries + major gaps Do not discuss the mandate

18 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Group work 30’

19 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Tea Break 15’

20 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Presentations: Where do we have to be? Where are we?

21 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis 4.How will we get there? 5.What do we need to get there? 6. What may prevent us to be there? 7. How will we know if we are there? Problem & Objective analysis

22 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Problem analysis: the Problem tree Collecting “problems” Finding relationships between the problems using the cause-effect analysis Visualising the problem and their relationships: the problem tree

23 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Problem tree: Collecting “problems” Brainstorming: 5 silent minutes Rounds Rule 1: Everybody is correct! Rule 2: All Problems have the same importance

24 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis FPMU mandate Ref: MoFDM/ADMIN-1/Job Description 1/04/558 of May 29, 2005 Extend advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information; Extend secretarial service to the FPMC

25 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Main problem: Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended.

26 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Brainstorming 5’

27 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Tea Break 15’

28 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Problem tree

29 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Advice to the Secretary, Ministry of Food and other relevant offices in the Government on food policy issues based on systematic research, analysis and monitoring of information and secretarial service to the FPMC insufficiently extended. Problem What causes that?

30 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Problem tree: some rules The problem exists It is formulated as a “negative” situation BUT: –It is not a “NO” (ex. “no data”). Correct formulation is a qualified assessment of the negative situation: “data insufficiently relevant”, “untimely data”…

31 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Objective tree

32 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Objective tree Positive situation

33 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Tea Break 15’

34 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Objective tree

35 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Objective tree Positive situation What is needed to reach that?

36 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Objective analysis: from Problem tree to Objective tree Reformulating “problematic situations” into “positive situations” –Which are desirable –Which are achievable Check the validity and completeness Revise till acceptable (iterative process)

37 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Steps of the formulation of Phase-II Take stock of Phase-I (done) Identify issues and challenges Set strategies, objectives, outcomes, outputs and main activities Flesh-out the draft project document Deliver & present the draft project document

38 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Thank you

39 of SM & VL – NFPCSP, 14 Nov. 07 NFPCSP Formulation Phase II: situation analysis Photo?