Student Government Travel Bill Guide

Expectations:  Student organizations are expected to be polite and curious throughout the Bill process.  It is up to the discretion of the Travel Committee to vote upon the travel allocations to each RSO that submits a Travel Bill.  RSO’s that submit a Travel Bill must understand that there may be partial to no allocated funds for a request.  Understand that we are here to help you but we do expect efforts from student organizations to help fundraise for their events as well. Having no fundraising lowers the chance of Travel Bill funds being allocated.  To have read and understand the travel section of the Finance Code that is located under the documents section of the SG website.

Fun Facts:  Travel Requests must be submitted 4 weeks prior to trip. International trips must be submitted 6 months prior to trip.( This allows the Travel Committee time to review the bill and for you to go through the purchasing process if allocated funds. )  RSO’s may only request travel funds 4 times per fiscal year ( July 1-June 30 ).  RSO’s have a travel fund cap of $5,500 per fiscal year.  Be ready to represent and answer any questions the Travel Committee may have about the bill if you decide to meet with the committee.  There are no reimbursements for travel expenses. The only exception is for gas.  Hotel rooms: 4 per room if possible  If allocated funds for trip go to the Office of Student Involvement and proceed with the purchasing process to get the money for the trip.

What can I get funding for?:  Can: Registration fees Hotel fees Transportation: Plane flights, car rentals or gas.  Cannot: o Alcohol o Political candidate, party, committee o Rental or expenses for private residential functions o When there is an administration or admission fee o Graduation related items o Placement test or preparation courses that primarily benefit individuals o Fines, late fees, penalties, or tickets o Any money that is spent prior to allocation made (no reimbursements)

Thank you for viewing this presentation. Please contact the Student Government Senate Travel Chair with any questions –