S T A T E O F C A L I F O R N I A

Expediting the Application Review Process Building Schools — Putting Californians to Work

SAB Programs School Facility Program –New Construction –Modernization –Critically Overcrowded Schools –Joint-Use –Charter School Facilities –High Performance Incentive –Career Technical Education Facilities –Overcrowding Relief Grants –Seismic Mitigation –Facility Hardship Emergency Repair Program State Relocatable Classroom Program Deferred Maintenance Unused Sites

Application and Funding Process

OPSC Application Processing Preliminary review of complete application package Verification of enrollment information and dwelling units, site visits to verify classroom inventory 15-day and 4-day letters, if necessary, for additional information Recommendations to district to maximize funding Processing to SAB for approval

OPSC Efforts to Expedite Processing Continuous identification of efficiencies Continuous implementation of streamlined process improvements Cross-training of OPSC Project Management teams to accommodate workload fluctuations Improved customer service and outreach to keep districts informed and provide application submittal tips that expedite processing

Tips for Expediting Review Submit complete applications Talk to your OPSC Project Manager Take advantage of OPSC Outreaches, Workshops, Publications Keep District Representative information current Keep eligibility information up-to-date

Tips for Expediting Review Ensure construction work in plans is 60 percent commensurate Ensure application is signed by District and Architect Review all certifications on forms Break down cost estimates for combination projects including multiple facility programs

Career Technical Education Facilities Program (CTEFP) New facilities ($3 million maximum grant) or reconfiguration of existing ($1.5 million maximum) Funding for facilities and/or equipment May be combined with a New Construction or Modernization application Matching share requirement (loans available) CDE approves program of study & scores application Reservation of funds option Future funding cycle/s

CTEFP Reservation of Funds CTEFP projects with an existing reservation of funds have potential for immediate impact on the economy To complete the project submittal, submit the following documents by the deadline (as required depending on the project scope): –CDE Plan Approval letter –DSA-approved Plans and Specifications and DSA Plan Approval Letter –Detailed construction cost estimate (updated based on approved plans) –Detailed cost estimate for site development (updated based on approved plans) –Itemized list of equipment including cost

CTEFP Economic Impact First Cycle Apportionment Distribution $2.4 M $9.3 M $21 M $24.2 M $2.3 M $27.5 M $12.7 M $23.7 M $15.5 M $10 M $40.1 M Statewide Totals by Industry Sector Agriculture & Natural Resources: $28.6 M Arts, Media & Entertainment: $28.5 M Building Trades & Construction: $23.1 M Education, Child Develop. & Family Services: $ 0.6 M Energy & Utilities: $ 2.6 M Engineering & Design: $ 23 M Fashion & Interior Design: $ 0.7 M Finance & Business: $ 0.1 M Health Science & Medical Technology: $15.3 M Hospitality, Tourism & Recreation: $22.4 M Information Technology: $ 2.0 M Manufacturing & Product Development: $ 7.8 M Marketing, Sales & Services: $ 0.7 M Public Services: $ 3.9 M TOTALS $189 M

Upcoming CTEFP Deadlines Districts must submit DSA and CDE project approvals for first cycle Reservation of Funds projects (approved at the March 26, 2008 SAB meeting) by 3/26/2010 in order to avoid rescission Third funding cycle (approximately $90 million available): Application for Career Technical Education Facilities Funding (Form SAB 50-10) due to the OPSC by 4/1/2010

Expediting Review of CTEFP Submittals Equipment useful life > 10 years Combined projects—clearly indicate which classrooms correspond to each application Indicate associated New Construction or Modernization application number and project tracking number on Form SAB 50-10, if applicable Full funding applications—indicate quantities and unit costs for all expenditures on cost estimates

Expediting Review of Combined Projects The review process for hybrid projects is more complex. When submitting multiple applications under separate programs for a hybrid project: –Provide detailed cost estimates for each application and a combined cost estimate for the total project –Indicate which classrooms correspond to each application –Provide all supporting documentation

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