1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. Exploring Microsoft Office Word 2010 by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy Chapter 1 Introduction to Word

Objectives Understand how word processors work Customize Microsoft Word Use features that improve readability Check spelling and grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.2

Objectives (continued) Display a document in different views Prepare a document for distribution Modify document properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.3

Word Processing Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.4

The Word Window Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.5 Zoom slider RulersScroll bar Title barQuick Access Toolbar View buttons Status bar

Word Wrap Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.6 Hard returns Soft returns Hard returns

Keyboard Shortcuts KeysMoves Insertion Point Left arrowOne character left Right arrowOne character right Up arrowUp one line Down arrowDown one line HomeBeginning of the line EndEnd of line PgUpUp to the previous page PgDnDown to the next page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.7

Toggle Switches Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.8 Show/Hide Hard return Tab Space between words

Page Breaks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.9 Show/Hide on Hard page break marker

Page Numbers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.10 Format Page NumbersPlacement options Gallery

Page Numbers (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.11 Start numbering on page Click to display formats Page Number

Cover Page Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.12 Cover Page More cover pages Gallery

Customize Word Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.13 Categories Descriptions

Headers and Footers Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.14 Display optionsFields to insert Header area Footer area Formatting optionsPosition options

Sections Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.15 Section Breaks BreaksPage Layout tab

Sections (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.16 Link to Previous active PreviousNext Section number

Watermarks Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.17 Watermark options

Spelling and Grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.18 Contextual spelling error Possible spelling error

Document Views Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.19 Print LayoutFull Screen Reading Draft Web Layout Outline

Zoom Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.20 Percent MagnificationPage view layout Zoom slider

Save a Document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.21 Word 97 – 2003 Save as type arrow

Compatibility Mode Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.22 Compatibility Mode

Compatibility Checker Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.23 List of incompatible items

Backup Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.24 Check to enable AutoRecoverTime between AutoRecover saves Location of the AutoRecover file

Backup Options (continued) Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.25 Advanced Backup option

Document Inspector Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.26 Inspect Inspectors Check for Issues

Printing Options Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.27 Select printer Number of copies Settings Preview NextPreviousZoom

Document Properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.28 Document Properties panel Close Properties arrow

Summary Word processors have features that make it easy to create documents. Consider both the content and look of the document. Create copies of documents and back up changes at every opportunity. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.29

Questions Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.30

Copyright Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.31 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.