Editing Document Lesson 2—Part 2

Objectives (Day 1) Check and correct spelling and grammar as text is entered into a document Check and correct spelling and grammar as text is entered into a document Use the Spell Check to check and correct spelling and grammar all at once Use the Spell Check to check and correct spelling and grammar all at once Use the AutoCorrect feature to correct errors automatically and save editing time Use the AutoCorrect feature to correct errors automatically and save editing time

Checking Spelling Errors Uses standard dictionary to check words Uses standard dictionary to check words The spell checker DOES NOT confirm that the word was used correctly The spell checker DOES NOT confirm that the word was used correctly Misspelled word identified by RED wavy line Misspelled word identified by RED wavy line DOES NOT always mean word is misspelled DOES NOT always mean word is misspelled

Checking Grammar Errors Grammar is YOUR Job: Grammar is YOUR Job: Read through content and make sure each sentence makes sense Read through content and make sure each sentence makes sense Have good knowledge of English grammar methods Have good knowledge of English grammar methods Grammar errors will display a BLUE wavy line Grammar errors will display a BLUE wavy line

How Tos: Right Click Right Click Spell Check Button Spell Check Button Quick Access Toolbar Quick Access Toolbar Review Tab Review Tab F7 F7

Proofreading Reminders 1. You Need to PROOFREAD!! Spell check does not know if the word is USED correctly Spell check does not know if the word is USED correctly 2. You need knowledge of English grammar Make sure sentence makes SENSE! Make sure sentence makes SENSE!

Using the AutoCorrect AutoCorrect Feature AutoCorrect Feature Corrects errors as you enter text in a document Corrects errors as you enter text in a document Advantage: Advantage: Can save editing time Can save editing time

Objectives (Day 2) Use the Thesaurus to replace overused words within a document Use the Thesaurus to replace overused words within a document Compare synonyms and antonyms Compare synonyms and antonyms Use the AutoComplete feature to save time typing commonly used words or phrases Use the AutoComplete feature to save time typing commonly used words or phrases Insert the current date and file name into a document Insert the current date and file name into a document

Using the Thesaurus Thesaurus Thesaurus Tool that exhibits a group of words to replace a specific word in the document Tool that exhibits a group of words to replace a specific word in the document Advantage: Advantage: To avoid overusing of a word To avoid overusing of a word To make the word easier to understand To make the word easier to understand To choose a more appropriate word To choose a more appropriate word

Synonym vs. Antonym Synonym Words that have the same meaning Words that have the same meaning Example: Example: Smart—Intelligent Smart—Intelligent Pretty—Attractive Pretty—AttractiveAntonym Words that have the opposite meaning Example: Hot—Cold Young—Old Near—Far

Using the AutoComplete Feature that suggests the spelling for frequently used words and phrases Feature that suggests the spelling for frequently used words and phrases Example: Example: Months & days of the week Months & days of the week

Adding Fields Field—special instruction that tells Word to automatically insert changing data Field—special instruction that tells Word to automatically insert changing data Insert Tab—Text Group—Quick Parts Insert Tab—Text Group—Quick Parts

Objectives (Day 3) Use the Find & Replace commands to locate and change searched text Use the Find & Replace commands to locate and change searched text Apply the Find & Replace to change multiple formats of text within a document Apply the Find & Replace to change multiple formats of text within a document

Finding & Replacing Text Find Command Find Command Feature that searches the document for specific words or phrases Feature that searches the document for specific words or phrases Home Tab—Editing Group—Find Button Home Tab—Editing Group—Find Button Ctrl + F Ctrl + F Find and Replace Command Find and Replace Command Feature that finds text then replaces the specific word Feature that finds text then replaces the specific word Home-Tab—Editing Group—Replace Button Home-Tab—Editing Group—Replace Button Ctrl + H Ctrl + H