A COMPLETE ORIENTATION PLAN

2 REMEMBER THE FIRST DAY OF SCHOOL WHEN YOU WERE JUST A YOUNGSTER? IT WAS A BIT FRIGHTENING LOTS OF NEW PEOPLE AND A DIFFERENT ENVIRONMENT AND YOU WERE NOT QUITE SURE HOW YOU WOULD BE ACCEPTED

3 MOST ORGANIZATIONS ARE GREAT AT CELEBRATING THE DEPARTURE OF THE BELOVED CO-WORKER. WHY DO WE OFTEN HAVE RESERVATIONS ABOUT WELCOMING A NEW HIRE? ONLY AN AN EFFECTIVE ORIENTATION PROGRAM CAN HELP US DO OTHERWISE

4 Employee Orientation ’ s basic idea is welcoming a new employee and making him / her familiar with the new environment. WHAT IS AN EMPLOYEE ORIENTATION

5 “SUCCESSFUL EMPLOYEE ORIENTATION IS AN ENTHUSIATIC WELCOME, FULL OF VARIETY AND TIMELY INFORMATION” Jeans Barbazette

6 OBJECTIVES OF AN ORIENTATION PROGRAM PROVIDE CRITICAL INFORMATION AND RESOURCES IN A TIMELY MANNER PROVIDE CRITICAL INFORMATION AND RESOURCES IN A TIMELY MANNER HELP MAKE THE NEW EMPLOYEE INDEPENDENTLY PRODUCTIVE AS SOON AS POSSIBLE HELP MAKE THE NEW EMPLOYEE INDEPENDENTLY PRODUCTIVE AS SOON AS POSSIBLE TEACH ESSENTIAL SAFETY MEASURES AT WORK PLACE AND JOB SKILLS TEACH ESSENTIAL SAFETY MEASURES AT WORK PLACE AND JOB SKILLS TRULY WELCOME THE EMPLOYEE TRULY WELCOME THE EMPLOYEE HELP THE NEW EMPLOYEE FEEL SECURE AND GET OFF TO A GOOD START BY UNDERSTANDING THE ORGANIZATION’S CULTURE HELP THE NEW EMPLOYEE FEEL SECURE AND GET OFF TO A GOOD START BY UNDERSTANDING THE ORGANIZATION’S CULTURE

7 NEW EMPLOYEE ORIENTATION IS MORE THAN A ONE-DAY EVENT! NEW EMPLOYEE ORIENTATION IS MORE THAN A ONE-DAY EVENT! “IT IS A PROCESS” IN A RECENT TRAINING SURVEY, 25% OF THE COMPANIES WITH A FORMAL PROGRAM DESCRIBED IT AS POOR OR JUST ADEQUATE IN A RECENT TRAINING SURVEY, 25% OF THE COMPANIES WITH A FORMAL PROGRAM DESCRIBED IT AS POOR OR JUST ADEQUATE RESEARCH SHOWS THAT GOOD OREIENTATION PROGRAMS CAN IMPROVE THE EMPLOYEE RETENTION BY 25% RESEARCH SHOWS THAT GOOD OREIENTATION PROGRAMS CAN IMPROVE THE EMPLOYEE RETENTION BY 25% FACTS ABOUT ORIENTATION

8 HR Orientation for Employees will help you...  Improve employee morale  Reduce staff turnover  Increase workplace safety  Avoid costly litigation  Boost worker productivity  Cut training preparation time

9 With an unplanned orientation program, an employee would be  Confused  Unproductive  Making repeated mistakes  Likely to leave the organization quickly

10 THE BEST EMPLOYEE ORIENTATION SHOULD: HAVE TARGETTED GOALS MAKE FIRST DAY A CELEBRATION MAKE NEW HIRE PRODUCTIVE NOT BE BORING AND INEFFECTIVE THE COMMON MISTAKES ARE: OVERWHELMING THE NEW EMPLOYEE WITH FACTS, FIGURES AND NAMES AND FACES PACKED INTO ONE 8-HOUR DAY SHOWING BORING ORIENTATION VIDEOS PROVIDING LENGTHY FRONT-OF-THE-ROOM LECTURES; FAILING TO DO PRIOR PREPARATION FOR THE NEW HIRE, PROVIDING NO PHONE, NO , NO COMPUTER, AND NO WORK. DO’s AND DON’T’s

11 MAKE FIRST DAY A CELEBRATION CELEBRATION PRODUCES ENTHUSIAM SIMPLE CELEBRATION MAY INCLUDE : A LETTER OF WELCOME SIGNED BY CEO, HUMAN RESOURCES DEPARTMENT AND THE MANAGER OF THE NEW HIRE

12 PREPARE AN EFFECTIVE SMALL PRESENTAION / VIDEO OF THE COMPANY ASSIGN A MENTOR/BUDDY RESPONSIBLE FOR CARRYING OUT THE ORIENTATION PROGRAM A COPY OF EMPLOYEE HANDBOOK THE ESSENTIALS OF AN EFFECTIVE ORIENTATION PROGRAM

13 A BUDDY IS: Someone who partners with a new employee during their first days of employment. CRITERIA FOR THE SELECTION OF A BUDDY Demonstrates high performance Is given to be accessible to the new employee Is skilled in the new employee’s job Has patience and good communication and interpersonal skills WANTS to be a buddy

14 BEFORE STARTING OFF NEW EMPLOYEE ANNOUNCEMENT NEW EMPLOYEE ANNOUNCEMENT PREPARE A CHECKLIST FOR THE ACTIVITES TO BE PERFORMED ON THE FIRST DAY PREPARE A CHECKLIST FOR THE ACTIVITES TO BE PERFORMED ON THE FIRST DAY MATERIAL TO BE SENT BEFORE THE FIRST DAY MATERIAL TO BE SENT BEFORE THE FIRST DAY CHECK THE WORKSTATION, FACILITIES AND SUPPLIES FOR THE NEW EMPLOYEE CHECK THE WORKSTATION, FACILITIES AND SUPPLIES FOR THE NEW EMPLOYEE EMPLOYEES DOCUMENTS AND A LIST OF DOCUMENTS TO BE REQUIRED EMPLOYEES DOCUMENTS AND A LIST OF DOCUMENTS TO BE REQUIRED EMPLOYEE HANDBOOK AND ARRANGEMENT FOR THE PRESENTATION EMPLOYEE HANDBOOK AND ARRANGEMENT FOR THE PRESENTATION THE BUDDY’S JOB

15 STARTING OFF THE RIGHT FOOT WELCOME YOUR NEW EMPLOYEE WELCOME YOUR NEW EMPLOYEE SMILE SMILE SHOW THEM AROUND THE FACILITY SHOW THEM AROUND THE FACILITY MAKE THEM FEEL COMFORTABLE & RELAX MAKE THEM FEEL COMFORTABLE & RELAX INTRODUCE THEM TO THE PEOPLE INTRODUCE THEM TO THE PEOPLE EXPLAIN WHAT THE JOB HE/SHE WILL BE ASSIGNED EXPLAIN WHAT THE JOB HE/SHE WILL BE ASSIGNED WHO THEY WILL BE REPORTING TO WHO THEY WILL BE REPORTING TO SHOW THEM THEIR WORK STATION SHOW THEM THEIR WORK STATION TALK BREIFLY ABOUT THE IMPORTANT CONATCTS TALK BREIFLY ABOUT THE IMPORTANT CONATCTS THE BUDDY’S JOB

16 CONT:  TRAIN THEM IMPORTANT / RELATED STRUCTURED OPERATING PROCEDURE (SOPs)  PROVIDE A COPY OF JOB DESCRIPTION AND REVIEW IT WITH HIM/HER.  ASK YOUR EMPLOYEE TO DO SOMETHING AND THEM PROVIDE COMPLETE GUIDANCE ON THAT TASK.

17 A PRESENTATION MAY INCLUDE PRESENT ONLY ESSENTIAL INFORMATION WITH SPECIFIC OBJECTIVES WHAT ORGANIZATION IS ALL ABOUT YOUR COMPANY’S OBJECTIVES EXPLAIN YOUR ORGANIZATIONS’ MISSION, VISSION AND VALUES SHARE THE CORPORATE CULTURE PHILOSOPHY OF DOING BUSINESS THE WAY WE DO THINGS HERE….. WE BELIEVE THAT OUR CUSTOMERS ARE….. NOTHING IS MORE IMPORTANT THAN……

18 CONT.. DURING PRESENTATION, TAKE THE OPPORTUNITY TO STRESS “ HOW WE DO THINGS HERE.”….THIS IS THE BEST TIME TO CREATE THE ATTITUDE YOU WANT FROM YOUR EMPLOYEES MAKE YOUR TONE POSITIVE AND STRESS ON THINGS WHICH ARE IMPORTANT SHARE THE ORANIZATION CHART AS WELL AS THE DEPARTMENT HEIRARCHY GIVE THE NEW HIRE AN OPPORTUNITY TO ASK QUESTIONS

19 MAKE THEM SAY, “ I AM WELCOMED, THEREFORE I BELONG!”

THANK YOU