Scottish Procurement - Simplifying the Process using Best Practice and eTools Lawrie Willcox – Procurement Capability Development Manager Scottish Procurement.

Slides:



Advertisements
Similar presentations
C4EO Support for Regional Developments Gill Taylor Regional Associate 1.
Advertisements

ICT Services Suppliers Briefing Thursday, 17 September 2009.
How to do business with the Council James Trotter Senior Procurement Manager Leicestershire County Council.
West London Alliance London Councils Delivering Apprenticeship Opportunities in the Supply Chain 21 st June
Government Procurement Service at a glance
Value for Money – new requirements and challenges
Engaging with the NHS Commissioning Board and the impact of the changes in the wider LHE Simon Weldon, NHS Commissioning Board London Regional Team London.
Local Authority e-Procurement and SMEs Opportunity or Threat? Martin Scarfe National e-Procurement Project London Borough of Newham.
Local Education and Training Boards Adam C Wardle Managing Director, Yorkshire and the Humber Local Education and Training Board.
Procurement Client-Based Approach Siân Mathews, Strategic Partnership Advisor, Skills Strategy 2011.
An Intro to Professionalizing Procurement & Strategic Sourcing
Bath and North East Somerset – The place to live, work and visit “Think Local” The Council’s New Procurement Strategy Cllr David Bellotti Cabinet Member.
Procserve Benefits of eCommerce © Procserve Holdings Limited. All rights reserved.
Sustainable Public Procurement Jo Mitchell Scottish Procurement and Commercial Directorate March 2011.
Digital public services and innovation
Commercial Excellence The Reality. Overview  Why Commercial Excellence?  What we have achieved  Challenges and lessons learned  What next?
EProcurement Systems NHS Scotland Lindsay Robertson 1.
Lord Hunt President of the Health Care Supply Association The NHS Procurement Landscape.
EProcurement at the University of Pennsylvania SciQuest “Find, Buy & Manage” Seminar Princeton, New Jersey October 23, 2003.
Strengthening Public Finance Management Through Computerization of Procurement Management System High Level Forum on Procurement Reforms in Africa Tunisia.
Procurement Strategic Planning Process Transformation Procurement Risks and Opportunities Procurement Process Capabilities & Interdependencies Key Strategic.
E-Procurement in Scotland Steve Murray April 2005
The Crown and Suppliers: A New Way of Working Ways of Working14:20 – 15:05 Data Standards Open Source ICT Asset & Service Knowledgebase Agile Q&A Session.
Construction Category Management Planning Version 1.1 (May 2015)
Procurement Development Manager Scottish Procurement Directorate
Welcome to the Involving People Network Event “The National Procurement Story” 5 th March 2014.
Community Benefit in Public Procurement April 2010.
Alastair Merrill Director Procurement and Commercial National Procurement Conference 2013.
Corporate slide master With guidelines for corporate presentations LIVING WALES PROGRAMME Tim Jones.
SCOTTISH PROCUREMENT Public Procurement: key developments in care and support CCPS Membership meeting 13 March 2014 Susan Duncan.
Sustainable Procurement & Life Cycle Analysis Heather Pearce 9 th February 2010.
LIMITLESS POTENTIAL | LIMITLESS OPPORTUNITIES | LIMITLESS IMPACT Copyright University of Reading EMBEDDING CATEGORY MANAGEMENT AT THE UNIVERSITY OF READING.
Catalogue Content Management (CCM). Catalogue Content Management What is It ? New Pan Public Sector tool which suppliers can use to upload, validate and.
European Broadband Portal Phase II Application of the Blueprint for “bottom-up” broadband initiatives.
Mark Glaister Procurement Manager Surrey County Council.
© OECD A joint initiative of the OECD and the European Union, principally financed by the EU Leeds City Council’s Approach to Sustainable Procurement Tony.
Commissioning Self Analysis and Planning Exercise activity sheets.
Office Supplies Ref: PS/07/002/Office Supplies ITT Information 2 nd April
National Procurement Training Jackie Foster & Graeme Cook Scottish Procurement & Commercial Directorate 1 st March 2011.
Working Smarter Together Supplier Summit January 2014 Working Smarter Together.
Corporate Social Responsibility LECTURE 25: Corporate Social Responsibility MGT
The Tenders Process Ian Williams Head of Hertfordshire Purchasing Hertfordshire Business Services.
NHS Greater Glasgow And Clyde - Achieving Good Equality Outcomes Gordon Beattie Head of Procurement.
Tackling the public sector savings challenge Simon Wilson The Crown Commercial Service Conference on University Purchasing (COUP) September 10 th, 2015.
SEN and Disability Reform Partner Supplier briefing event December 2012.
OECD RECOMMENDATION on PUBLIC PROCUREMENT Implementing strategic procurement Matthieu CAHEN Policy Analyst Public Sector Integrity Division Kiev – 27 May.
SCOTTISH PROCUREMENT Procurement Reform (Scotland) Bill Core Presentation Insert Event Name Insert Date – 4 th Oct 2013 Insert - Presenter name.
Integral Health Solutions We make healthcare systems work in harmony.
SCOTTISH PROCUREMENT Procurement Reform Bill Stimulating Consultation Responses CCPS AGM 13 September 2012.
SCOTTISH PROCUREMENT Procurement Reform (Scotland) Bill Core Presentation Event Name Date Presenter Name.
Easier for employers & individuals to access IAG Skills Utilisation Leadership Group – 13 April 2010 Skills Utilisation Cross-Sectoral Network – 25 May.
Stakeholder Engagement Event. October 2013 Publication of report prepared by Robin Crawford and Ken Lewandowski. May 2014 All bar 1 of the 67 Recommendations.
SCOTTISH PROCUREMENT Procurement Reform Bill Core Presentation Insert Event Name Insert Date – 27 th Aug 2013 Insert - Presenter name.
Telecare regional support Working with local authorities to focus on delivering an enhanced telecare offering to service users and executing targeted pilots.
Key Financial Issues in the Audit Committees and Responsibilities of Governing Bodies Nigel Paul Director of Corporate Services, University of Edinburgh.
Local Government Transparency Code and Open Data Making Transparency Work Birmingham.
Overview Training for Nottingham’s Commissioning Framework Liz Jones Head of Partnership Policy, NCC Nick Weatherall, Commissioning Officer, NCVS.
Better Commissioning Better Services Better Outcomes - The Leeds Approach.
New Economy Breakfast Seminar – 13 July What Has Changed?
Social Value: The Social Value in Health and Care programme in Salford.
Responsible Procurement:
Knowledge for Healthcare: Driver Diagrams October 2016
Why use Marketplace to Achieve Greater Control & Efficiency
MAXIMISING VALUE FOR MONEY SUBJECT TO COST CONTAINMENT
From ambition to reality
focus areas – what we want to achieve…
Scotland’s Digital Health and Care Strategy
Local Growth Hub Lisa Ashby-Dowling Commercial Broker
OUR SERVICES Need a hand changing catalogue solutions?
Government Finance Function
Presentation transcript:

Scottish Procurement - Simplifying the Process using Best Practice and eTools Lawrie Willcox – Procurement Capability Development Manager Scottish Procurement and Commercial Directorate

Scottish Procurement Reform McClelland Review Poor and inaccurate data An absence of collaborative procurement Inconsistent skills base Lack of controls on spending Accelerating Delivery Maximising efficiency and collaboration Delivering and demonstrating real cash saving across the public sector Improving access to public sector contracts, particularly for SMEs Embedding sustainable procurement at the heart of the reform agenda

The Approach Ministerial driven governance – Procurement Reform Board Reform led policy – working with the Centres of Expertise. Tried and tested and trusted standardised processes – the Procurement Journey. Take a fresh look from the supplier’s perspective. Delivery of Management Information tools. Promotion of electronic tools to support Best Practice. Drive accountability for procurement decisions across the Scottish Public Sector.

Single Point of Enquiry Provides advice and guidance to suppliers on: Public procurement regulations Remedies landscape Policy and practice Signposting to contacts or data

Supplier Journey

Procurement Journey – Standardised Process

Working with the Scottish supply base to identify ways to make it easier to access and bid for contract opportunities and ensure that suppliers have a consistent experience when selling to the public sector. Using feedback from suppliers and buyers to develop improved and standardised public sector buying processes, templates and systems to reduce bureaucracy, improve efficiency and embed best practice. Public Contracts Scotland

Quick-quote – simplification/standardisation

What Next ? The PQQ process needs to improve.

sPQQ Working group – constituted from private and public sector, We do not have all the answers, European Countries have the same issues, Issues are complex, Requirement to change behaviours of buyers and suppliers across Scotland, Scottish Government, suppliers and contracting organisations are working together to improve the process.

Vision : Standardised Contracting Including Prequalification - How Will This Be Achieved ? To produce an electronic process for suppliers and contracting organisations which enables a standardised approach to questions, guidance and evaluation to take place online, standardisation of key templates/sections with key standard questions for (PQQs) in Scotland, appropriate production of training and guidance notes to users of this service

Public Contracts Scotland - Tender …simplifies the tender process through templated PQQ / ITT standards, robust messaging and evaluation to reduce effort, ensure repeatability, and deliver robust reporting capabilities

P2P Capability PECOS: –Used by 125 public sector organisations –Controls the authorisation of approx 1.5m PO’s per annum –Provides visibility on approx £3bn spend per annum –Over last 3 years 19.5m order lines have been classified in the Hub –Transacts with approx 109,000 suppliers –Provides 54,000 users with ability to search catalogues and punch-out sites –Supports Accounts Payable processes & payment performance

P2P Capability Collaborative Content Management: –Single, central hub for catalogues and punch-out sites for all national, sectoral and local contracts –Controls the upload, validation, approval and publication process –Suppliers only load & maintain 1 version of catalogue –Buyers only approve & publish 1 version of catalogue –Ability to create ‘views’ of the source catalogue (i.e. core item lists) –Increases the accuracy of purchase orders and invoices

Contract Information Analysis

Local : Contract Performance

What is involved in a Procurement Capability Assessment? Sections Leadership and Governance Strategy and Objectives Specification of Goods and Services Sourcing Strategies and Collaborative Procurement Contract and Supplier Management Key Purchasing Processes and Systems People Performance Measurement

Benefits of Assessments for Health Boards …in their own words “Shows you the way – the toolkit describes in detail what you need to do to do to achieve improved or superior performance” “You know how you are doing in relation to others” “Makes you acutely aware of what you should be doing” “Promotes collaboration - you know who is good at what and where to get help” “You realise you aren’t alone” “Getting local support - ‘poor scores’ are a great way to get extra resource” “A Voice – and a collective voice of challenge back…” “Address the lack of understanding of the value of professional procurement can bring to organisation” “A direct link to the Governance groups for reform – PPRB/PRDG and into Scottish Government”

Procurement Capability Assessment – Percentage of Sector Spend by Assessed Status

Sustainable Procurement Bill legislative programme Setting up working groups –Capture thinking of key stakeholders and expert advisers Working with business Supports Scottish economic development and jobs/training

Sustainable Procurement Bill Bill has 5 key themes: Transparency –Public Contracts Scotland (PCS) –Prequalification –Publication of Information Environmental –National sustainable specifications –Publication of sustainability performance Social –Community Benefits clauses –Living wage Economic –Improve how the market works –Standardised/streamlined and more efficient processes Compliance –How do we make sure that measures in the Bill are adequately enforced?