Using Simple Logic to Build Forms Built for Students Jack Pence Wright State University

DISCLAIMER: This presentation is in no way the end all be all of building forms on Orgsync. This is just a presentation to help schools build forms using LOGIC to assist their students in event planning. Page 2

Located in Dayton, Ohio. Over 21,000 Students (Undergraduate and Graduate). Large population of Commuter Students. Average 215+/- Student Organizations on Campus a year. A little about Wright State Page 3

University Policy All Student Organizations MUST register ALL events. –Events are reviewed by the Office of Student Activities. –Per University Insurance events are approved and denied Based on the type of event, it could or could not be covered by our insurance Page 4

University Policy Risk Assessment of Student Organization Events (Point System). –Low –Medium –High Security and University Police are assigned based on the level of Risk. Additional Insurance may have to be purchased. Page 5

Wright State has had Orgsync for 5 years. Orgsync to Register groups, submit forms, update rosters, Register Events. Slowly getting students to “Drink the Orgsync Kool Page 6

Forms, Forms, Forms… Our office created Forms for just about EVERYTHING…. All asked the same basic/general questions, got the same basic answers. Page 7

The Orgsync epiphany What if forms could be more than just “forms” with the help of LOGIC…? Page 8

The Orgsync epiphany Reviewed every student organization event that was registered. Developed every possible type of event that Organizations can hold. Created specific questions for each event. Page 9

Page 10 The diversity of events gave an additional 60 questions to add to our event registration process…

The Form Paradigm Shift Our office has shifted: Page 11 Information Gatherer A guide for students FORMS

Using Logic Created basic “yes” and “no” questions to filter out information. Added specific questions and pages according to the event. Provide “file” links to departmental documents. Built in notification to other campus departments to inform them of the event. Page 12

Using Logic Our office gets to asks the questions up front to aid the student in their event planning. –Their finances (Cost of event, where collected money goes, State/Federal Laws) –Food (University Catering, Outside vendors, Grill Safety, Health Regulations) –Alcohol Safety Page 13

The Form The Office of Student Activities Event Registration form: 23 Pages 84 questions *Average number of questions students answer: 32 This form encompasses the range of most simple to most complex type of events. Page 14

The Form Based on the answers of student’s: Students don’t see questions that don’t pertain to their event. Students only see specific questions about the type of event they are hosting. Students are given policy and any extra documents that they need for their events. Page 15

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The Form To Access the Form: Students must create an event from their Organization Portal. Students fill out he basic event information. Students are prompted with The Event Registration form. Page 19

Wright State's Event Registration Form Page 20

Questions? Thoughts? Other Practices? Page 21

Thank you! Jack R. Pence III Wright State University Assistant Director of Student Activities Page 22