Group Facilitation 101: How to Facilitate Effective Groups and Meetings

Session Objectives Learn Motivational Preferences and implications Characteristics of effective team leaders Best practices Acquire resources

Cohort Sessions

PeopleThings Creativity Discovery 15 Charting your team

PeopleThings Creativity Discovery 15 Charting your team

PeopleThings Creativity Discovery 15 Charting your team

Role of Facilitator To help groups be their most productive Styles of facilitating: - Limited role - Active role

Active Facilitator Role Neutral servant to the group - Unbiased role - No interest in what the decision is, but insures that a decision is made Process advocate – Makes sure everyone understands and agrees on process Progress advocate – Helps group to move towards its objective/s

“Facilitators must be close enough to relate to others, but far enough ahead to motivate them.”

How to Run an Effective Meeting Begin with team building Establish goals, objectives, and outcomes Create and distribute agenda Establish ground rules Begin and end on time

How to Run an Effective Meeting Identify action items and clearly articulate responsibilities and deadlines Use/Overuse chart paper Utilize brainstorming Engage all group members -Build trust -Round robin – right to pass -Thumbs up/down/across -Time for dialogue Move toward consensus

Consensus – What it is not... Voting Trading Off Steamrolling Withholding Easy or fast Perfect Agreement

Consensus – what it is not...

Consensus – What it is... A decision in which everyone participates and with which everyone can live and publicly support

The Five Dysfunctions of a Team Patrick Lencioni Absence of trust Fear of conflict Lack of commitment Avoidance of accountability Inattention to results