An additional module for Baan Mail-Merge, which enables you to electronically sign your printed purchase orders and automatically , Fax, Print and archive them once approved!

1. NAZDAQ Company 2. The Problem 3. Baan Mail-Merge - Overview 4. Purchase Order Approval 5. Success Stories

NAZDAQ is a provider of Add-ons for Baan and Infor ERP Ln. The NAZDAQ tools provide a great return on investment and enable E- mailing, faxing, archiving, printing documents like Purchase Orders and Invoices, and allow an easy way to convert reports to Excel, Word, PDF HTML and XML. Other solutions cover areas of document management, reporting and notification. The NAZDAQ tools are installed at hundreds of servers in more than 60 countries. They are used daily by users to automate transfer of Baan reports into front-office applications, as well as automating business processes.

Everyday your company creates multiple purchase orders that need to be signed by one or more managers, before they are sent to the suppliers

The first challenge is to have each order signed based on your company signing policy - in a reliable and speedy way were you can track it within your ERP system The second challenge is to use a reliable and effective solution to deliver all orders to their suppliers

Purchase Orders Invoices Order Acknowledgments Reminders Baan Mail-Merge Baan Mail-Merge allows companies to automatically , fax, print and archive documents. This powerful engine can handle any output comings from Baan or Infor ERP LN. FaxFax PrintPrint ArchiveArchive

With an additional module that works with Baan Mail-Merge, you can send purchase orders for cycle approval by managers before release

For Baan Mail-Merge For Baan Mail-Merge full overview, on how it works, it’s benefits as well as extensive explanation about the product capabilities, you can view the following presentation: Merge/ For Baan Mail-Merge For Baan Mail-Merge full overview, on how it works, it’s benefits as well as extensive explanation about the product capabilities, you can view the following presentation: Merge/

Print PO Managers signing PO Approved PO Released

Print PO PO Need to be Signed? PO Sent to Supplier Manager Signs? PO Denied Approved or another Signature? Approve PO Release PO PO Released NO YES Another Signature

Print Approve Release

PrintPrint Printing the customized Purchase Order with the company logo & background SignSign Signing Purchase Orders electronically above a certain defined threshold by one person or more

ApproveApprove If the Purchase Order is approved or denied, an will be sent to notify the buyer about the fate of each order The manager assigned to sign the Purchase Order will be notified with an and will be directed to an approval session.

ReleaseRelease In “One by One” mode approved Purchase Orders can be released and sent to suppliers Based on the definition by the system, the buyer or the manager has the capability to release individual purchase orders that belong to them, by viewing them and then releasing them.

Purchase Orders can be released in full automatic mode, in a nightly job. The approved orders will silently be sent to the designated suppliers.

ed 400 Release Purchase Orders using the automatic mode (The job run has 700 Purchase Orders) ed & Faxed 100 Faxed 180 Archived on Disk 700 Printed 20 +

All attachments and addresses generated by Baan Mail-Merge are frozen waiting for the Purchase Order to be signed and approved Every manager can have a “backup manager” defined so that orders won’t be stuck waiting for his signature in case of absence A customized message (language specified) is sent to the next manager in line to sign a certain order

A notification mechanism is available to inform purchase personnel about the signing process An inquiry and a report are available for checking the status of all Purchase Orders in the approval process Support a hierarchy of one till up to five managers to sign Purchase Order, based on different thresholds

Cut stationary costs Cut phone costs (telephone tags or waiting for fax) Improve cash flow Automate & improve business processes Improve company image (better service)

Speedy in Singapore uses the NAZDAQ solution of Baan Mail-Merge with Purchase Order Approval module to automatically and fax purchase order to suppliers. Speedy’s process for purchase order approval and distribution was performed manually. The approval process was carried on manually between buyers and managers, then printed and mailed or faxed to suppliers. They decided to choose the Baan Mail-Merge with purchase order Approval extension to implement a solution, which will automate the cycle approval process and release the orders to their suppliers. The solution has proved to be definitely faster & more effective as it gave the ability to automate the whole process from approval to delivery.

W&H Dentalwerk Buermoos in Austria were using Baan 4 and looked for a tool to be able to send PDF business documents by . They implemented Baan Mail-Merge in 2002 and used it to purchase orders and to dispatch production orders in a nightly job. When W&H decided to roll-out Infor ERP LN 6.1 in 2007, they upgraded Baan Mail- Merge. Josef Nobis IT manager at W&H summarizes the relationship with NAZDAQ: "The tools are reasonably priced and functioned problem-free once it is installed. Due to the service contract we could use the newest versions at any time and receive perfect support". Josef Nobis IT manager at W&H summarizes the relationship with NAZDAQ: "The tools are reasonably priced and functioned problem-free once it is installed. Due to the service contract we could use the newest versions at any time and receive perfect support".