Georgia DFCS Performance-Based Contracting Online Reporting Requirements Overview Presenters: Catrecia Stokes, DHS, DFCS, OPUOM Dawn Reed, Care Solutions, Inc. 1

What’s happening?  Beginning July 1, 2010, RBWO contractors (Providers) will utilize GA-SCORE to report Performance-Based Contracting (PBC) data: KidSTAR becomes GA-SCORE  To support Performance-Based Contracting and other initiatives, GA-SCORE will continue collecting Provider data about: Provider agencies and their individual programs Provider staff Foster homes (CPAs) RBWO placements 2

Points to Remember  In the other 3 sessions today, you will have the opportunity to learn more about the new PBC outcomes and measurements  GA-SCORE is an improved version of KidSTAR: PBPI, CPA compliance, and placement tracking will still happen here and be integrated with the new data PBC reporting is new! SHINES remains the single, primary holder of child’s file  An in-depth system training will be held prior to the roll- out on July 1 st 3

New Key Features of GA-SCORE  Provider logins will shift from one user account per site/program to individual user accounts for each staff member for the purposes of: Enhanced security Greater specificity for data submission audit trail Enhanced user experiences with individualized screens for tasks completed most frequently  CPAs will now have direct access to submit updates to foster home information (vs. existing process) 4

New Key Features of GA-SCORE (cont.)  Users will see a What’s Due? screen upon login that identifies outstanding tasks at a glance  More automated alerts to designated Provider staff for due dates to help ensure Providers remain timely and in compliance with new DFCS requirements 5

New Key Features of GA-SCORE (cont.)  Service brokering agencies, such as MAAC, and their partner Providers will be able to share similar screens for data submission requirements  A new Resources tab will be added to ensure Providers are kept up-to-date on current Room, Board and Watchful Oversight (RBWO), Performance-Based Contracting (PBC), and Performance-Based Permanency Initiative (PBPI) events and notices 6

GA-SCORE User Accounts 7  The new method of individual user accounts gives Providers enhanced ability to manage their own staff access to specific screens as needed  Categories of user types will include:  Admin user for agency  Admin user at each site/program (depending on agency size, this may be the same as above)  Basic user (users will decide their own passwords)  Each user’s level of system access is based on agency roles and responsibilities

GA-SCORE and Performance-Based Contracting Reporting  Beginning July 1st, every RBWO provider will be required to use GA-SCORE for their monthly Performance-Based Contracting requirements  Providers will be able to report throughout the month as needed  Reporting deadline is the 5 th of each month (for the previous month’s data) 8

Provider Responsibilities for PBC Reporting  To begin, each agency will need to designate a point person of contact (name, phone number, address) who will be responsible for “enrolling” direct care staff in GA-SCORE Need to notify Care Solutions who agency designee is prior to July 1 st roll-out (more to come later)  Above designee will also assign user permissions for other staff persons requiring a GA-SCORE user account  Each site/program will also need to designate: Staff person(s) who need(s) to receive automated system alerts (e.g., meeting due dates) 9

Provider Responsibilities for PBC Data  Providers will enter approximately 30 data elements related to PBC  PBC reporting in GA-SCORE must be completed by the 5 th of each month (for previous month’s data)  Providers will be responsible for timely and accurate data submissions, as it is essential for assessing provider compliance with outcomes and measurements 10

How Do I Report PBC-Required Data?  After July 1 st, using your Internet browser (Internet Explorer 7.0+, Firefox, etc.), visit  Designated Provider staff (described previously) will log in using their individual username and password  All other staff designated by their agencies to perform this work will begin by going to the website and registering the first time; from then on, users will log in as normal 11

What PBC Data Do I Report?  Appointments and Meetings related only to PBC* Type of meeting (e.g., EPSDT medical/dental/vision visits) Date of meeting Location of meeting Participating provider staff Other participants (e.g., DFCS Case Manager, birth mother/father, doctor) 12 *Not a final or complete list

What PBC Data Do I Report? (cont.)  Foster Parents* Name of Primary and Secondary caregiver** Date foster parent  Viewed DFCS Protective Capacities Training Video  Completed online post-test  Completed post-vulnerabilities assessment (in- home) 13 *Not a final or complete list **Already collected

What PBC Data Do I Report? (cont.)  Provider’s Direct Care Staff* Name Position Highest level of education and licensure Hire date Emergency Safety Intervention training info  To find a list of approved vendors Visit ors.dhr.georgia.gov Click on Provider Tools->>Training Info- >>Residential Child Care Section 14 *Not a final or complete list

What PBC Data Do I Report? (cont.)  Incident Intake Information Forms* Type of incident (neglect, abuse, etc.) Date of incident Involved RBWO children Provider staff who prepared form Date Provider submitted form to OPUOM 15 *Not a final or complete list

What PBC Data Do I Report? (cont.)  RBWO Placements* Admission date** Discharge date and disposition of child** Legal custody on exit (e.g., live with fit and willing relative, reunification) SHINES ID#** Date child most recently entered custody Birth parent name and status School enrollment date School name, type, and location Number of unexcused school absences 16 *Not a final or complete list **Already collected

What’s Next for PBC & GA-SCORE?  In-depth GA-SCORE training date for PBC reporting requirements to be announced soon Provider user manual will be provided  Access to GA-SCORE will be provided prior to July 1 st to begin loading essential information Care Solutions will send out further information with specific instructions once everything is finalized 17