Compliance Monitoring and the Integrated Compliance Information System Getting the most out of ICIS 2/2007 NPDES Inspector Workshop

2 Topics Background Current users Future Users Using ICIS Today Why using ICIS is so important to NPDES Inspectors

3 Background: ICIS Phases and Delivery Time Frames Background: ICIS Phases and Delivery Time Frames Modernized Permit Compliance System (PCS) Direct user release implemented June/August 2006 Air Facility System (AFS) Interface with Facility Registry System (FRS) Federal Enforcement Docket System Phase I Phase II Phase III / Regional Tracking Systems Completed and Launched June 2002 Interface with Data Integration Tools (e.g., IDEA )

4 PCS Modernization Direct User Release Completed in FY2006 On June 23, 2006, the new system, the Integrated Compliance Information System (ICIS 2.0) was released.  ICIS is one system, but has two components: ICIS-NPDES –supports the implementation and management of the NPDES permitting and compliance enforcement program in EPA and states.  Direct Users: 21 States, 2 Tribes, and 9 territories are now using ICIS-NPDES instead of PCS as well as EPA. ICIS-FE&C - supports the Federal Enforcement and Compliance component of EPA’s civil enforcement and compliance program.

5 Current ICIS-NPDES Direct Users States, Tribes, Territories Directly Using ICIS-NPDES Region 1RI, MA*, NH*, CT, GB Region 2PR*, VI, NY, AT, SR Region 3MD, DC, PA Region 4GA Region 5IN Region 6NM Region 7NE Region 8UT, MT, SD Region 9HI, NV, NN, AS, CZ, MP, TT, GU, JA, MW Region 10ID*, AK* *State government not approved for the NPDES program; implemented by EPA Region. Italics – Tribe or Territory. ^ State may really become direct users since do DMR batch via PCS desktop utility.

6 Future Users: ICIS-NPDES *Batch Release 3-Part Batch Release Approach:  Part 1: DMR flows from state systems to ICIS- NPDES from hybrid states. Hybrid States are states that batch their DMR data and direct enter all their other data into Permit Compliance System  Part 2: DMR flows from facilities in direct user states (NetDMR) to ICIS-NPDES. All States currently using ICIS-NPDES  Part 3: All other non-DMR flows for full batch states. *Batch - users who will transfer data electronically

7 Future Users State Status in the PCS Modernization Process Hybrid Batch States Full Batch States Region 1VT Region 2NJ Region 3VA, DE, WV Region 4TNAL, KY, MS, NC, SC, FL Region 5IL, MI, WIMN, OH Region 6AR, OK^, TX, Gulf of MexicoLA Region 7IA, KS, MO Region 8COND, WY Region 9CAAZ Region 10WA, OR *State government not approved for the NPDES program; implemented by EPA Region. Italics – Tribe or Territory. ^ State may really become direct users since do DMR batch via PCS desktop utility.

8 Using ICIS Today Data Base of Record How to get access to ICIS  The Compliance Monitoring Module Compliance Monitoring Data Entry  Linking Facilities  National Priorities OECA End of Year Certification process How can ICIS help you?  ICIS Reports  OTIS Reports

9 NPDES Database of Record ICIS-NPDES is the data base of Record for  All State and Federal Inspections for migrated PCS States  All Inspection Conclusion Data Sheet Data (ICDS) PCS is the data base of Record for  All State and Federal inspections for States still using PCS

10 Getting into ICIS – ICIS Address  accessible from work or home available 7 days a week ICIS User help available 8:00 – 5:00 Monday – Friday  or

11 How to get access or help in your Region? Regional System Administrators RegionContactPhone Number 1Joan Serra Phil Warren Dit 3Grace Hanrahan Hector Gerena Phillip 5Francene 6Cathy Bius Connie Overbay Kathy Robinson Carol Levalley Shawn 9Steven 10Laurie Kral Jeannine Brown HQICIS User

12 ICIS Home Page

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15 Linking the Facility Searching by facility name

16 Linking the Facility All Compliance Monitoring Activities have to be linked to Facility Interest - NPDES Choose me Old Migrated Record For non-migrated States select PCS (important for future migration)

17 Select Compliance Monitoring Category

18 Compliance Monitoring Data Entry Screen Linked to a NPDES Facility Interest

19 A NPDES Facility Interest automatically links to the NPDES Permit record

20 National Priorities Not a System Required field OECA Reports our National Priority Outcomes Can select more than one Can select a National Priority and a Regional Priority The following screen shot shows the National Priority fields as they appear in ICIS.

21 National Priorities Field Below ICDS & Contacts

National Priorities Select the NP (or regional priority) during the fiscal year the inspection is conducted.

23 End Of Year – ICIS Certified Inspection Data Federal Inspections/Evaluations  NPDES Majors  NPDES Minors Federal Inspection Coverage  NPDES Majors  POTWs with Approved Pretreatment program Other Annual Commitment System (ACS) Inspection Categories  NPDES Federal Oversight Inspections  CAFO Joint Inspections

24 End Of Year - Inspections Regionally Certified Reported Nationally National Priority Inspection/Evaluations  CAFO Inspections  CSO Inspections  SSO Inspections  MS4 Audits  Stormwater Construction Inspections  Stormwater Non-Construction Industrial inspections

25 End Of Year - Inspections Regionally Certified Reported Nationally ICDS  On Site Inspections (Deficiencies Observed/Communicated)  Facility Took Complying Action(s) to Address Communicated Deficiencies  Inspector Provided General or Site-Specific Compliance Assistance

26 How ICIS-NPDES can help you  Become more efficient and analytic in your work Target our compliance monitoring and enforcement program to the worst environmental problems while de-emphasizing investments in areas that do not show problems. Reduce the resources needed to prepare for inspections through better, more complete analysis.

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28 Standard Reports

29 NPDES Reports Reports / NPDES Reports / FY 2006 Certification Inspection Reports

30 Federal Enforcement & Compliance Reports ICDS Specific Reports Reports / Federal Enforcement and Compliance Reports / National Standard Reports (will be changed to General or Site-Specific CA)

31 Using OTIS for ICIS-NPDES data For more information on OTIS contact Mike Barrette or Amelie VanDen Bos

32 An OTIS Facility Quick Search will show: Compliance Report Effluent Charts Water Quality Report Facility Map

33 Using OTIS for ICIS-NPDES data

34 Thank you – Questions? Rochele Kadish