Guidance for Updated FY16 Waitlist Submission Due November 15, 2015 Office of Charter Schools and School Redesign

Charter School November 15, 2015 Updated Waitlist Submission The November waitlist submission is an update to the FY16 waitlist originally submitted in March Each School’s FY16 Waitlist from March has been uploaded to their portal. Each school will work from their initial FY16 March submission to indicate which students have been removed from your current waitlist. For schools who held additional lotteries, you will input the information for these additional students that are new to your current waitlist. Massachusetts Department of Elementary and Secondary Education 2

Security Portal Instructions 1.Go to Security Portal (aka MassEdu Gateway), which can be accessed from the Charter School Website. 2.Type in your login details Make sure that you have administrative permissions to successfully access the Security Portal (MassEdu Gateway). 3.Find and click on your “Application List”. 4.You need to see ‘Dropbox Central’ and then click on it. If you encounter a problem or do not see the Dropbox, please contact Lee DeLorenzo at x3227 or 5.Then highlight ‘Charter School File Exchange’ and click ‘Next’. 6.Find your school, highlight it, and then click ‘Next’. 7.You should see at the top of the File Exchange a file called FY16_waitlist_October_XXXXXXXX.xlsx (the X’s are each school’s individual LEA code). 8.Please contact Brenton Stewart at or or Lee at x3227 or if you are encountering any Massachusetts Department of Elementary and Secondary Education 3

Charter School November 2015 Updated Waitlist Submission There are 6 Tabs on the Workbook  Instructions  Contact Information  FY16 Initial  FY16 Additions  Town Codes  Grades Massachusetts Department of Elementary and Secondary Education 4

Charter School November 2015 Updated Waitlist Submission Tab 1: Instructions As the label suggests, this tab provides detailed instructions on how to complete the FY16 Updated Waitlist. Please follow the instructions carefully. Massachusetts Department of Elementary and Secondary Education 5

Charter School November 2015 Updated Waitlist Submission Tab 2: Contact Information Massachusetts Department of Elementary and Secondary Education 6 Please fill out contact information and if there have been any waitlist additions: fill in the contact information:

Charter School November 2015 Updated Waitlist Submission Tab 3: FY16 Initial Massachusetts Department of Elementary and Secondary Education 7 If a student is no longer on the school’s waitlist for any reason, please indicate that he or she has been removed by placing an ‘R’ in the far left hand column (column A). A drop down has also been provided. Example: Paul Mattingly and Elizabeth Rogers have been removed from the waitlist (indicated with an ‘R’). Everyone else is still on the waitlist (no action). in the contact information: Student data provided is fictitious

Charter School November 2015 Updated Waitlist Submission Tab 4: FY16 Additions Massachusetts Department of Elementary and Secondary Education 8 Any students that have been added to your current waitlist since the March submission will be added. Only schools who have held additional lotteries since the initial lottery or who have since established a waitlist will complete this tab. Please refer to the helpful tips section found in the Instructions tab and make sure the information provided is accurate and does not contain duplicate records. Please note that the left 3 grayed out columns will pre-populate as the data is entered. Do not skip lines when entering student information. Please see example below: in the contact information: Student data provided is fictitious

Charter School November 2015 Updated Waitlist Submission Tab 5: Town Codes Massachusetts Department of Elementary and Secondary Education 9 We have provided all of the state’s town/city codes for your reference. For Column H: TOWNCODE found in Tab 4: FY16 Additions. Please input the Town/City code for where the student resides during FY16. o Please note a drop down menu has also been provided for Column H. o Please note that town codes differ from LEA codes. in the contact information: Student data provided is fictitious

Charter School November 2015 Updated Waitlist Submission Tab 6: Grades Massachusetts Department of Elementary and Secondary Education 10 We have provided all of the possible grades for your reference. For Column I: GRADE found in Tab 4: FY16 Additions. Please input the grade the student will enter during FY16. o Please note a drop down menu has also been provided for Column I. in the contact information: Student data provided is fictitious