ACT WorkKeys ® Groups and Batch Load Training for Online Testing

2 Rick Harris Nancy Blackwell Consultant Learning Management Team Today’s Presenter

3  This webinar has not been customized for the ACT WorkKeys® statewide testing program in South Carolina.  Some content in this webinar or referred to by this webinar may not be applicable for the ACT WorkKeys statewide testing program in South Carolina. Important Notes!

4  This presentation refers to Examinee ID. On the statewide testing program in SC, Examinee ID will be the student’s State ID (not the PowerSchool ID).  The student’s State ID is 10 digits. ACT allows 11 digits. The Examinee ID should be flush left, with no trailing zeros.  Examinee ID is one of 5 match criteria used for testing records, so the same Examinee ID should be used on all Internet Version and paper testing assessments.

5  This presentation refers to “financial profiles.”  It is necessary to associate the correct financial profile with each test so costs are charged appropriately.  The correct financial profile is “WorkKeys – Education” Important Notes!

6  This presentation refers to identifying or selecting a “realm.”  It is the responsibility of testing staff to identify and select the correct realm so that data flows to the proper entity.  Testing associated with the incorrect realm may result in test results being permanently unavailable to SCDE and incorrect invoicing.  The correct realm begins with “SCDE 11 th Grade” Important Notes!

7  ACT hosted webpage  Deadline to load examinee information to the online system if February 12, 2016  Online testing window is February 22 – March 18, 2016

8  Create a group  Set up batch loading  Add test registrations  Authorize a group Learning Objectives

9 test coordinator Responsibilities

10 Groups and Batch Loading Groups Batch Load                  

11 Groups        

12 Groups    

13 Batch Loading           

14 Groups and Batch Loading Batch Load Groups                    Register  Authorize  Create Accounts

15 test coordinator Responsibilities                 

16 Create a Group

17 Create a Group

18 Create a Group

19 Create a Group

20 Create a Group

21 Create a Group

22 Add Examinees to a Group: Three Ways       1. Add Examinees as You Create Accounts

23 Add Examinees to a Group         2. Add Existing Examinees

24 Add Examinees to a Group       3. Use Batch Loading

25 View Members of a Group

26 View Members of a Group

27 View Members of a Group

28 View Members of a Group

29 View Members of a Group

30 test coordinator Responsibilities

31 Download the Batch Load Guide Set Up Batch Loading

32 Set Up Batch Loading Download the Batch Load Guide

33 Set Up Batch Loading Download the Batch Load Guide

34 Set Up Batch Loading Download the Batch Load Guide

35 Set Up Batch Loading Download the Batch Load Guide

36 Set Up Batch Loading Download the Batch Load Header File

37 Set Up Batch Loading Download the Batch Load Header File Save to your computer in.csv file format

38 Complete the Necessary Information Set Up Batch Loading Required:  First Name  Last Name  Employee ID (Examinee ID)

39 Complete the Necessary Information Set Up Batch Loading Required:  First Name  Last Name  Employee ID (Examinee ID)  Group ID

40 Complete the Necessary Information Set Up Batch Loading Recommended:  Date of Birth  User ID  Password

41 Set Up Batch Loading 41 Save the Batch Load File

42 Upload the Batch Load File Set Up Batch Loading

43 Set Up Batch Loading 43 Upload the Batch Load File

44 Set Up Batch Loading Upload the Batch Load File

45 Set Up Batch Loading Upload the Batch Load File

46 Set Up Batch Loading Upload the Batch Load File

47 Set Up Batch Loading Upload the Batch Load File

48 Access the Invalid Rows File Set Up Batch Loading

49 Set Up Batch Loading Access the Invalid Rows File

50 Set Up Batch Loading Access the Invalid Rows File

51 Set Up Batch Loading Access the Invalid Rows File

52 Set Up Batch Loading Access the Invalid Rows File

53 Set Up Batch Loading Access the Invalid Rows File

54 Set Up Batch Loading Access the Invalid Rows File

55 Set Up Batch Loading Access the Invalid Rows File

56 Set Up Batch Loading Access the Log File

57 Set Up Batch Loading Access the Log File

58 test coordinator Responsibilities

59 Add Test Registrations Assessment ID numbers listed in the Batch Load Guide

60 Add Test Registrations

61 Add Test Registrations

62 Add Test Registrations

63 Add Test Registrations

64 Add Test Registrations

65 Add Test Registrations

66 Add Test Registrations

67 Add Test Registrations

68 test coordinator Responsibilities

69 Authorize a Group    

70 Authorize a Group

71 Authorize a Group

72 Authorize a Group

73 Authorize a Group

74 Authorize a Group

75 Learning Objectives Batch Load Groups                      

76 Webinar Navigation Share your response Open the Control Panel

77 Share Your Thoughts In the Chat window, share:  Something you learned or found important  Something you still want to know

78  ACT WorkKeys Customer Service: –Online Testing: Hours: –Monday – Friday (except holidays): 7:00 a.m. – 7:00 p.m. (Central Time) –Paper Testing: Hours: –Monday - Friday(except holidays): 7:30 a.m. – 5:00 p.m. (Central Time) For Information or Help… © 2015 by ACT, Inc. All rights reserved.