LIS2214 Education and Outreach

Why would we want to have these types of programs? Image Source:

Education What is the goal of an education program?

Education What is the goal of an education program?  Increase awareness of preservation Image Source:

Education What is the goal of an education program?  Increase awareness of preservation  Get staff and administration to understand the importance of preservation Image Source:

Education What is the goal of an education program?  Increase awareness of preservation  Get staff and administration to understand the importance of preservation  Increase awareness of what a successful preservation program needs Image Source:

Education What is the goal of an education program?  Increase awareness of preservation  Get staff and administration to understand the importance of preservation  Increase awareness of what a successful preservation program needs  Let staff know that preservation program doesn’t have to be expensive

Education What is the goal of an education program?  Increase awareness of preservation  Get staff and administration to understand the importance of preservation  Increase awareness of what a successful preservation program needs  Let staff know that preservation program doesn’t have to be expensive  Modify behavior

Education Why is education important? Image Source: ala.org

Education Why is education important?  Teach staff how to handle materials:  During check-in/check-out so they can educate users on proper handling of the item(s)  During packing for ILL to make sure items stay safe in transit and know when to include special instructions  Teach staff how to identify damage caused by:  Users  Insects  Food/drink

Education Why is education important?  Teach users how to handle materials:  Teach them how to handle materials they have borrowed  Teach users how to identify damage caused by:  Pets  Insects  Food/drink

Education What do you need for a successful preservation education program?  Administrative/ Institutional commitment  A place to hold training sessions  A budget (even if small)  Someone to run the program or coordinate  A well-developed program

Planning Education Programs What kind of program do you want?  Is it geared toward:  Staff  Current  New Hires  Administration  Departmental or institution-wide?

This would be an example of a workshop geared toward professional development

Education You might create a presentation that looks like this:

The Future of at the University of Virginia Library Holly Robertson Town Meeting May 11,

Education That presentation might have a slide that looks like this:

Role of Preservation: Preservation ProgrammingConservationAdvisory disaster planning & response commercial / library binding environmental monitoring staff education / user outreach (care & handling) stacks maintenance conservation training for staff circulating collections conservation Special Collections conservation gift acquisitions access processing material & format standards collection storage grants for conservation & preservation reformatting & digitization

Continuing Education Have training sessions and refreshers on a regular basis:  A disaster workshop once or twice a year  A refresher on pest identification  Conduct a tour of your in-house preservation lab  A session on basic book repair

Continuing Education Create a small newsletter discussing preservation trends and issues:  Hold orientation programs for new hires  Create a handbook/manual  Create an exhibit

Outreach How does outreach differ from education?  It helps connect with people outside the organization or department

Outreach What is the goal outreach?  Increase awareness of what preservation is  Get users and those outside the organization to buy into the importance of preservation  Increase awareness of what a successful preservation program needs  Modify behavior

Outreach What can you do ?  Host an exhibit  Host an open house  Build a website  Articles in local newspaper  Articles in newsletter  Blogs  Facebook  What else?

Image Source: Outreach

How Do You Know Your Program Works? You see a change in:  Staff and User Behaviors  Staff and User Attitudes  Staff and User Knowledge  Staff empowerment

Now that you have a program, what’s next?  Make it part of your annual goals and objectives!  Create staff training programs every year  Create an outreach program for users every year

Education and Outreach

Planning Education and Outreach Activities Is Your Program A:  Workshop  Seminar  Exhibit (i.e. Preservation Fair)  Lecture series

Planning Education and Outreach Activities  Make sure you understand your audience  Have lots of handouts!  Make it fun  Serve Food (if possible)

Planning Education and Outreach Activities  Use actual collection samples when you can  Is it a hands on activity?  Make sure you have plenty of assistants  Make sure you have plenty of supplies  Consider having people pre-register so you know how many are attending. (This will help with the first two points)  Create an exhibit  Have a poster contest  Prepare an evaluation sheet to be completed anonymously at the end of the activity for feedback  Serve food!

Planning Education and Outreach Activities  Have a local event in conjunction with a national event!  For instance: Preservation week is April 27-May 3, They even have a toolkit available for ideas The ALA bookstore has free promotional materials! Image Source:

Preservation Program Ideas Image Source:

Preservation Program Ideas Image Source:

Education and Outreach Now that you have a program, what’s next? At the event don’t forget to:  Take pictures of your event!  Promote your event!

Education and Outreach Now that you have a program, what’s next? After the event:  Don’t forget to publish a follow up in a newsletter or on your website so that people can see you had an event. This will whet their appetite for the next one.  Make sure you write a report to document what you did. Talk about your successes and what you might change for the next event.