TRAINING TEAM Kathy Arpa, Chapter 1116 Dick Giangerelli, Chapter 1241 Gaston Gianni, Chapter 1270 Leslie Ravenell, Chapter 595 Mark Arpa, Technical Support, Chapter 1116 VIRGINIA FEDERATION OF CHAPTERS (VFC) TRAINING WORKSHOP October 2015

2 VIRGINIA FEDERATION OF CHAPTERS (VFC) TRAINING WORKSHOP October 2015 CHAPTER PRESIDENT & VICE PRESIDENT

3 NATIONAL NARFE HEADQUARTERS 606 N. Washington Street Alexandria, Virginia Phone :

4 NARFE National Officers Jon Dowie, Treasurer and Dick Thissen, President Bill Shackelford, Region X Vice President

5 Jennifer Bialek, Deputy Director for New Business Development and Monica Williams, Deputy Director for Membership Marketing Sarah Weissman, NARFE Grassroots Advocacy Manager Chris Ferrell, NARFE Senior Analyst & Legislation

6 DUTIES OF THE NARFE CHAPTER PRESIDENT: Duty #1: To preside at NARFE chapter meetings and board meetings and to conduct chapter business in an orderly, impartial manner. Duty #2: To appoint other officers and standing committees as required and special committees as needed.

Duty #3: To be knowledgeable about the Chapter’s constitution and by-laws, and to ensure that each officer and committee member is familiar with his or her duties. For example, When and how often do you meet? Inclement weather policy? How much are the chapter dues? When are officers elected and installed? (See Page 36 of Chapter and Federation Officers Manual for Installation of Officers Ceremony F-10 (12/13) VFC Board Members are available to come to your chapter to install officers. 7

8 THE ROLE OF THE CHAPTER VICE PRESIDENT The Vice President is responsible for assisting the President in coordinating and directing chapter operations and committee activities, and acting in the absence of the president in fulfilling the duties and responsibilities outlined for the chapter president. The Vice President may also be responsible for legislation, membership, programs or another committee as designated by the president.

CALL TO ORDER (ON TIME IS VERY IMPORTANT) INVOCATION OR MOMENT OF SILENCE (non denominational prayer) PLEDGE OF ALLEGIANCE INTRODUCTION OF NEW MEMBERS & GUESTS READING AND APPROVAL OF MINUTES OF PREVIOUS MEETING OFFICER REPORTS 9

COMMITTEE REPORTS (time permitting) (do not call on officers who do not have a report- check before the meeting) UNFINISHED BUSINESS NEW BUSINESS ANNOUNCEMENTS BREAK (OPTIONAL) – no more than 15 minutes PROGRAM: (MAY BE MOVED EARLIER IN THE AGENDA, IF NECESSARY) ADJOURNMENT (ON TIME IS VERY IMPORTANT) 10

SPEAKER/ENTERTAINMENT, ETC. Examples: Financial and estate planning, health and wellness, local politicians, jewelry appraiser, tax specialist, adult day care, Alzheimer’s, VFC Board Members, Better Business Bureau, picnic, bus trips, fishing trip, dinner theater, on-line reports, computer training, report on recent convention, legislation training, etc. Other suggestions???? 11

Post cards – limited space Personal letters – time consuming and expensive Newsletters – expensive - reach all members, can be posted on VFC website Telephone, social media - text message, facebook, twitter

Pros and cons of electronic newsletters PROS Saves chapter money Delivery on time No limit to size of newsletter Can produce area newsletter CONS Unable to reach members without computers addresses must be kept current Time consuming on part of newsletter editor 13

14 The number one reason people say they don't volunteer is because "no one asked." Asking doesn't mean a newsletter ad that says "new officers needed." It requires a personal approach, and it works best if you have a specific task in mind: "Betty, we need help with our Alzheimer Committee ticket sale and raffle, could you give some time to help?“ Volunteers are busy people. Be sure to thank them for their efforts.

15 Use people's talents, not just their time. Not many people will get excited about constantly being on the cleanup committee. But if you let the person who is artistic decorate for the holiday luncheon or the one who's interested in graphic design create your newsletter, they're much more likely to do a great job and want to continue. " How did that go for you?" Check in with volunteers occasionally. Make sure their needs are being met and they haven't become disgruntled. Personal contact lets them know you care about them individually, and it catches potential problems before they become significant.

16 Left to right – Pat Taylor, Alex Adkins, Jack McMurchy, Debbie Laughon, Bobby Whittington, Mark Fisher, Steve Dansker, Jim Little, Maureen Nolet and Wilma Grant VFC Area Vice Presidents

 CONDUCT ORGANIZED AND INFORMATIVE MEETINGS  MAKE CHAPTER MEETINGS INTERESTING AND FUN TO ATTEND  GET HELP FROM YOUR AREA VICE PRESIDENT (AVP) WHEN YOU NEED IT  ENCOURAGE YOUR MEMBERS TO SIGN UP FOR NES MESSAGES FROM NARFE AND CHECK OUT THE NARFE AND VFC WEBSITES OFTEN  SEEK HELP FROM THE PAST PRESIDENT 17

18 ENSURE THAT YOUR CHAPTER IS REPRESENTED AT NARFE STATE AND NATIONAL CONVENTIONS REVIEW GUIDELINES IN CHAPTER AND FEDERATION OFFICERS MANUAL – A GUIDE TO SUPPORT AND MAINTAIN CHAPTER AND FEDERATION OPERATIONS F-10 (12/13) TRAIN YOUR SUCCESSOR, AND RECRUIT A NEW MEMBER ENJOY YOUR TIME IN OFFICE!

19 RESOURCES FOR CHAPTERS VFC ORGANIZATIONAL HANDBOOK (VFC-OH) Chapter and Federation Officers Manual - F-10 (12/13) NARFE website - TIPS & Tools, etc. VFC Executive Board VFC Area Vice Presidents (AVP) VFC website – VFC webmaster – Stan Palen - VFC webmaster – Sid Sachs Newsletter Editor: Patricia Wolfe

20 COMING UP 2016 VFC State Convention Doubletree by Hilton – Richmond-Midlothian 1021 Koger Center Blvd. Richmond, VA April 17-20, 2016 NARFE National Convention Reno, NV August 28 – September 1, 2016