CREW LEADER TRAINING COURSE BOY SCOUTS OF THE PHILIPPINES RAMON MAGSAYSAY COUNCIL CREW LEADER TRAINING COURSE Outfit Management MARLON C. CUNANAN, WBH/CML Session Holder

Everything together We can do everything together, Everything together for the boys. There’s nothing we can never do, Never can do anything at all. We can solve, many different problems, If we work together for the boys. All our troubles will vanish away And we’ll have a brand new day (2x)

MANAGEMENT

Outfit MANAGEMENT FINANCE BUDGET RECORDS REPORTS EQUIPMENT INVENTORY

I. FINANCING A Outfit

A. Sources of income Dues Crew & Outfit Savings Earning from fund raising campaign Income Generating Projects Solicitation & Donation from benefactors

B. expenditures Registration Fees Purchases Office supplies Bills Incidental Expenses

II. Outfit budget

a. Preparing a Outfit Budget A rough draft of the budget is prepared by the Outfit Leader, Outfit treasurer, and Outfit scribe. This contains a list of expected items to be spent for plus the estimated amount. The Outfit Leaders' Council reviews the rough draft of the budget carefully and puts it into final form. The Institutional Scouting Committee (ISC) gives final approval to the budget and assumes the responsibility for the next step. The parents and Scouts are informed about the budget.

Sample Outfit budget plan I. INCOME (one year) Dues (P1.00 weekly x 30 x50) P 1, 500.00 Investiture Ceremony (Earnings) P 2, 200.00 Crew Savings P 250.00 Income Generating Project P 550.00 TOTAL P 4, 500.00

Sample Outfit budget plan II. EXPENSES Rgistration Fee (35x60) P 2, 100.00 Purchases 4 Crew First Aid kit P 800.00 12 pcs triangular bandages P 180.00 Office Supplies P 275.00 Petty Cash P 500.00 TOTAL P 3, 855.00

Sample Outfit budget plan III. STANDING BALANCE Income for 1 year P 4, 500.00 Less: Expenses P 3, 855.00 Balance P 645.00

III. Records & reports

A. Statistical Records * Copies of charter applications and * Record Book (Outfit Scribe) a. registration status d. leadership positions b. Advancement e. attendance, c. dues f. camping participation   * Outfit Financial Record (Outfit Treasurer) a. Outfit's budget month-by-month b. details of actual income and expenditures * Crew Record Books (Crew Scribe) a. personal data of each Scout with: record of positions held advancement Attendance Dues * Copies of charter applications and Scout and Adult applications / Registration

B. Records & reports Informal Records (Scrapbook/Logbook) accounts of Outfit or Crew activities newspaper clippings Photographs memorabilia kept as living record of what Scouts have done together. Display Records Advancement status (an attractive wall chart) Attendance and dues status Inter-Crew contest status

IV. Outfit equipment

A. Outfit EQUIPMENTs 4 sets of cooking utensils Philippine Flag 32 sets of eating utensils 4 sets of serving spoons 4 bolos or axes 2 fire-by-friction sets 12 triangular bandages for first aid practices 32 pcs sash cord or rope (.7 cm diameter, 1-1.5 m long) Philippine Flag Outfit Flag 4 Crew Flag 4 First Aid Kit 4 sets of signal kit (16 pcs of wigwag flag) 4 Compasses 4 Rulers 4 topographic map

B. Outfit EQUIPMENTs (cont.) 32 pcs 4-meter lenghts of rope (.7cm diameter) 1 Outfit advancement chart 1 attendance chart 1 bulletin board 1 Outfit record book 4 Crew record books 1 Outfit financial record book 4 Scout handbooks 1 Manual for Outfit Leaders 1 Outfit property book for the Quartermaster 1 book of games 4 songbooks 1 complete ser of merit badge pamphlets

C. Maintaining equipments Label every single piece of Outfit equipment prominently with the Outfit number, Crew name, medallion, and signature. Keep a complete inventory of every piece of Outfit equipment. Store the equipment in a place that can be locked. The Senior Crew Leader appoints a highly organized Scout as quartermaster Have the quartermaster establish a check-in-check-out system for equipment. Encourage your Scouts to take pride in their equipment and to take responsibility for keeping it in good condition.

“TO BOYS, SCOUTING IS FUN, ADVENTURE AND CHALLENGE “TO BOYS, SCOUTING IS FUN, ADVENTURE AND CHALLENGE. TO ADULTS, YES, IT IS FUN, BUT IT IS ALSO WORK WITH A noble PURPOSE.”

Good day and God Bless!!!