Pupil Services and Attendance Attendance Accounting Information > > Pupil Services & Attendance Counselor Copyright-2015 © Los Angeles Unified School District - All rights reserved

Why should students be in school? To gain knowledge in order to become productive, successful young adults. To gain knowledge in order to become productive, successful young adults. To gain social skills and learn how to live in a culturally diverse society. To gain social skills and learn how to live in a culturally diverse society. In-seat attendance generates money from the state based upon ADA. In-seat attendance generates money from the state based upon ADA. Copyright-2015 © Los Angeles Unified School District - All rights reserved

Compulsory Education Laws E.C Compulsory Full Time Education Each person between the ages of 6 and 18 years not exempted is subject to compulsory full-time education…. shall attend the public full-time day school or continuation school or classes and for the full time designated as the length of the school day by the governing board of the school district in which the residency of either the parent or legal guardian is located and each parent, guardian, or other person having control or charge of the pupil shall send the pupil to the public full-time day school or continuation school or classes and for the full time designated as the length of the school day by the governing board of the school district in which the residence of either the parent or legal guardian is located. Copyright-2015 © Los Angeles Unified School District - All rights reserved

E.C Truant Pupils absent three full days or tardy in excess of thirty minutes on three occasions one school year Any pupil subject to compulsory full- time education or to compulsory continuation education who is absent from school without valid excuse three full days or tardy in excess of thirty minutes on three occasions one school year or any combination thereof, is a truant and shall be reported to the attendance supervisor or to the superintendent of the school district. Copyright-2015 © Los Angeles Unified School District - All rights reserved

What is Average Daily Attendance (ADA)? Average Daily Attendance Monies come from the state and make up a majority of the money in the General Fund. Since 1998 the state has calculated these monies based upon IN SEAT attendance only ADA: $ per student/per day. If 100 students are absent in one day = $2,970 lost Total ADA Loss at > thru Month > = > total days lost Total ADA Loss at > thru Month > = > total days lost [TOTAL AMOUNT OF REVENUE LOST UP TO THAT MONTH] Copyright-2015 © Los Angeles Unified School District - All rights reserved

The Audit Trail Your documentation is where an audit trail begins…. Your documentation is where an audit trail begins…. What are legal records? 5 Column Rosters 5 Column Rosters MiSiS MiSiS Absence Notes Absence Notes Copyright-2015 © Los Angeles Unified School District - All rights reserved

What do the auditors look for? Are all the areas filled out correctly? Are all the areas filled out correctly? Are the markings clear and neat? Are the markings clear and neat? Did the teacher sign the register in order to verify it’s accuracy? Did the teacher sign the register in order to verify it’s accuracy? Do all the documents match? Do all the documents match? 5 column rosters 5 column rosters MiSiS MiSiS Absence notes Absence notes Copyright-2015 © Los Angeles Unified School District - All rights reserved

Absence Verification Verification for a student’s absence must be received from a parent/guardian or doctor Verification for a student’s absence must be received from a parent/guardian or doctor Students may not provide verification for absences. Students may not provide verification for absences. Siblings, grandparents, cousins, other students CAN NOT provide this information. Siblings, grandparents, cousins, other students CAN NOT provide this information. Copyright-2015 © Los Angeles Unified School District - All rights reserved

Excused Absences Illness or injury Illness or injury Medical appointment Medical appointment Dental appointment Dental appointment Quarantine Quarantine Jury Duty (student over 18 years) Jury Duty (student over 18 years) Suspension Suspension Exclusion by nurse Exclusion by nurse  Immunizations  excused up to five days per incident Funeral of immediate family member Funeral of immediate family member  one day in state  three days out of state Copyright-2015 © Los Angeles Unified School District - All rights reserved

Other Excusable Absences Court appearance only if child’s name is on subpoena or minute order Court appearance only if child’s name is on subpoena or minute order Religious holiday, retreat or ceremony Religious holiday, retreat or ceremony Employment conference Employment conference Principal or designee excuses absence Principal or designee excuses absence Students are allowed to complete make-up assignments and tests Copyright-2015 © Los Angeles Unified School District - All rights reserved

Unexcused Absences Truancy Truancy Absence without the consent of the parent Vacations/Trips Vacations/Trips Unverified illness Unverified illness Babysitting Babysitting Lice Lice Should only take one day to clean but all days are not excused Care of Parent Care of Parent Running errands for family Running errands for family Runaway Runaway Family Emergency Family Emergency Inclement Weather Inclement Weather Missed bus Missed bus Unverified illness Unverified illness Copyright-2015 © Los Angeles Unified School District - All rights reserved

When do you refer to PSA? When absences become excessive and you have informed parent or have attempted to inform parent. When absences become excessive and you have informed parent or have attempted to inform parent. Continued irregular attendance is having a negative impact on a students instructional program. Continued irregular attendance is having a negative impact on a students instructional program. Students who may be truant (i.e. absent without the knowledge or consent of the parent). Students who may be truant (i.e. absent without the knowledge or consent of the parent). Students who are in need of shoes or proper clothing. Students who are in need of shoes or proper clothing. Unable to make contact with parent after all resources have been utilized. Unable to make contact with parent after all resources have been utilized. If your are not sure…contact me! <<PSA NAME AND CONTACT INFO>> Copyright-2015 © Los Angeles Unified School District - All rights reserved

Questions?