District Board of Trustees Strategic Planning Retreat Moving toward performance-based budgeting November 8, 2008

Alamo Community Colleges Mission and Vision MISSION Empowering our diverse communities for success. VISION The Alamo Community Colleges will be the best in the nation.

Five ACC Strategic Plan Goals

Meta-Plan 1.Philosophy (student success, 5 goals, 4 drivers, KPIs, Baldrige, ATD) 2.Adopt singular budget model 3.Unified strategic initiatives 4.Measurement 5.Reporting (transparency)

Fundamental Strategic Questions 1.Who are we? 2.What do we want to be in the future? 3.How are we going to get there?

Integrated Planning and Budgeting Model Aligns Philosophies Strategic Drivers Strategic Goals Strategic Plan KPIs Calendar

Integrated Planning Process INTEGRATION AND COMMUNICATION

Planning is about prioritizing.

Performance Measurement (KPI) Strategic Planning Performance Budgeting

Key Performance Indicators 16 KPIs and 54 measures Value of KPIs 1.Provide context 2.Provide clarification 3.Provide direction

Becoming the Best in the Nation Best Among National Peers Best in the Nation National Average Best in Texas Best Among Texas Peers Texas Average

THE 4 DRIVERS RECRUITMENT RETENTION COMPLETION CLUSTERS

ACC El Paso

Fall 07 ACCD Total = 51,466 Preliminary Fall 08 ACCD Total = 53,346

Benchmark data unavailable

VLCC best (El Paso) = 65% VLCC = 57% State average = 55%

VLCC best (San Jacinto) = 25% VLCC = 18% State average = 21%

VLCC best (ACC) = 89% VLCC = 84% Statewide average = 85%

Baldrige Education Criteria (WHAT WE DO) for Performance Excellence 4 KPI Measurement, Evaluation, Targets, Action Plans 1 Leadership Alamo Community Colleges’ Environment, Relationships, and Challenges 2 Strategic Planning 3 Student, Customer, and Community Focus 5 Employee Focus 6 Process Management 7 Results

Core Threads for ACC That which unites us is greater than that which divides us. 1.Focus on Student Success 2.Common student learning outcomes (by class, program, and general education) 3.Budgeting model 4.Common catalog 5.Standardized processes for business, administrative, and student support operations 6.Common software to support instruction and administrative functions 7.Coordinated marketing/branding 8.Integrated strategic planning 9.Accountability metrics 10.Baldrige, ATD, Closing the Gap, SENSE, CCSSE 11.Identical tuition and fee structure 12.Facilities master planning 13.E-PAR 14.Web presence 15.Centralized and unified policies and procedures

Reasons Strategic Plans Fail 1.Lack of participation 2.Lack of communication 3.Poorly thought-out strategy 4.Failure to hold people accountable

Planning/Budgeting Calendar September October November February March April May June Environmental scan Series of planning retreats begin Planning recommendations & KPIs Productivity reports & program reviews Budget forecast & performance targets Budget assumptions to DBOT Preliminary budget presented to DBOT Budget approved for following year