Module 4: Planning Concepts

July 2009Recovery Analysis Objectives At the end of this module you will be able to:  Distinguish among various planning types  Understand common planning terms  Implement the main steps of the planning process for recovery analysis

July 2009Recovery Analysis Types of Planning Deliberate Planning Crisis Action Planning Contingency Planning Dynamic Planning Capability- based Planning Functional Planning Scenario-based Planning

July 2009Recovery Analysis Introduction to Planning  Planning:  Is an orderly, analytical, problem-solving process  Helps deal with complexity  Doesn’t need to start from scratch  Anticipates the environment  Must involve all partners  Assigns tasks, allocates resources, and establishes accountability

July 2009Recovery Analysis Introduction to Planning (cont.)  Planning:  Includes senior officials throughout the process  Ensures both understanding and buy-in  Is influenced by time, uncertainty, risk, and experience  Tells all concerned what needs done (the task) and why it needs done (the purpose)  Is fundamentally a risk management tool

July 2009Recovery Analysis Key Concepts  Strategic Guidance Statement  Mission Statement  Goals  Objectives  Courses of Action  Lines of Operation  Decision Point  Stakeholders  Participants

July 2009Recovery Analysis Key Concepts Issued by the FCO, regional or HQ leadership, it outlines strategic priorities, broad national objectives, and basic assumptions; describes the envisioned end-state; and establishes the means necessary to accomplish that end.

July 2009Recovery Analysis Key Concepts The mission statement addresses who will conduct the operation, what will be accomplished, and why the operation is being conducted.

July 2009Recovery Analysis Key Concepts Goal 5: Maintain a collaborative working relationship with the Rebuild Iowa Office (RIO) in order to enable an effective, forward-thinking recovery operation

July 2009Recovery Analysis Key Concepts Objective 1: Seek out and review reports generated by the RIO to remain aware of developing issues

July 2009Recovery Analysis Key Concepts A COA is any sequence of activities that an organization may follow that would accomplish a mission. COA development provides options on how the mission might be accomplished.

July 2009Recovery Analysis Key Concepts

July 2009Recovery Analysis Key Concepts A decision point is a specific key event, critical factor, or function that, when acted upon, contributes materially to achieving success. In some cases, specific key events—such as attainment of longer-term housing—may be decision points. Some decision points can be expected due to analysis of critical factors, but some may not be determined in advance.

July 2009Recovery Analysis Key Concepts A stakeholder is a person, community, agency, organization, sector, industry, or commodity that is either involved in or affected by a COA.

July 2009Recovery Analysis Key Concepts A participant is anyone involved in deliberate planning. How is a participant different from a stakeholder?

July 2009Recovery Analysis Deliberate vs. Crisis Action Planning Deliberate Planning Minimal time constraints Long term issues Crisis Action Planning Time sensitive Near term results

July 2009Recovery Analysis Deliberate Planning Tool Placeholder: Insert Video Quick Tour

July 2009Recovery Analysis 18 Deliberate Planning Steps Issue Strategic Guidance Statement Step 1 Step 2 Step 3 Identify critical facts and assumptions Develop Courses of Action (COAs) Analyze COAs Step 4 Step 5 Approve and implement COAs

July 2009Recovery Analysis 19 Issue Strategic Guidance Statement The Strategic Guidance Statement (SGS) is issued by leadership. It includes:  Strategic priorities  Broad objectives  Basic assumptions  Vision of end-state Step 1

July 2009Recovery Analysis 20 Identify critical facts and assumptions Step 2 Facts Incident data Threat Resources Capabilities Assumptions Not a prediction Likely to be true Essential to planning

July 2009Recovery Analysis 21 Develop Courses of Action COAs are any sequence of activities to accomplish a mission or a task. COA development provides options on how the mission or task may be accomplished. Brainstorming provides a good vehicle to develop COAs. Some brainstorming activities include:  Freewheeling  Round-robin  Think-pair-share  Slip method Step 3

July 2009Recovery Analysis 22 ACTIVITY Reverse Brainstorming 20 minutes Working in your table group, use the reverse (negative) brainstorming technique to develop COAs.  Instructor will provide one end-state to each group  Assign a note taker  After you develop your list, discuss the process

July 2009Recovery Analysis 23 Analyze Courses of Action  For each Course of Action, identify the following:  Lines of Operation (LOOs)  Decision points  Tasks  Issues  Stakeholders  Actions, reactions and counteractions  After all COAs are analyzed, compare the COAs and determine which one has the highest probability of success. Step 4

July 2009Recovery Analysis 24 Analyze Courses of Action (cont.)  After all COAs are analyzed, compare the COAs among themselves by noting the advantages and disadvantages to each.  The selected COA should:  Pose minimum risk to personnel, assets and mission  Best position the organization for future operations  Provide flexibility to meet unknowns during execution  Provide the maximum latitude for initiative by participants  Use the COA decision matrix to compare COAs Step 4

July 2009Recovery Analysis 25 Approve and Implement COA Step 5  Based on the findings of the COA Analysis, leadership will approve one COA for each Line of Operation.

July 2009Recovery Analysis 26 ACTIVITY Application of Key Concepts  Working in your table group, use the 5- step planning process to arrange all items of your assigned Line of Operation  Assign a spokesperson to present findings 15 minutes

July 2009Recovery Analysis Planning Resources  Integrated Planning System (I could not find this on the FEMA website; I do have a PDF of the final document)  Comprehensive Preparedness Guide 101 (CPG-101) (

Questions?