MIT-Word Lesson Two. The Open Command The Open command is accessed from the File Tab in the Backstage Clicking File/Open brings up the Open dialog box.

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Presentation transcript:

MIT-Word Lesson Two

The Open Command The Open command is accessed from the File Tab in the Backstage Clicking File/Open brings up the Open dialog box The Open dialog box looks very similar to the Save As dialog box. Students get the two confused. The difference between Save As and Open is that when using the Open command, the user has already created and saved the document.

Parts of the Open Dialog Box Previous locations drop- down list. Navigation Pane- tells where you are in the file system and allows you to browse Look In List—allows the user to click a folder to see its contents The Change View button allows the user to select from different view such as thumbnails or detail view.

The Open Dialog Box The New Folder button allows the user to create a folder from the dialog box The Open Options Drop- down list File Name Box The Tools Button—allows for options accessible from the Backstage Under Options/Save

File of Type Files of Type drop- down list: Clicking the Files of Type list and selecting a file type will narrow the available files on the Navigation pane. Only files of that type will display. Before click After click

Recent Documents Users can click the MY Recent Documents on the Open dialog box to view the last files opened in MS Word. This feature can help users who forget where they saved their work or what they named their file they were using last.

My Computer Users don’t have to Open MS Word to open a file. They can simply browse from My Computer or My Documents and double-click a file. This will open the file in MS Word Beddingfield High School—Where great is not good enough!

Hot Keys to Open Files CTRL + O CTRL + F12 CTRL + ALT + F2 Beddingfield High School—Where great is not good enough!

Check for Understanding List three ways to open a file in MS Word. ? Beddingfield High School—Where great is not good enough!

Navigating a Document The easy way to navigate through a document is using the scroll bars Sometimes shortcuts are a more effective way of getting where you want to be It is important to be able to go precisely where you would like to in a document because it saves time. Beddingfield High School—Where great is not good enough!

Shortcuts for Navigation PAGE UP/PAGE DOWN Buttons—moves the user a page at a time CTRL + Page Up—moves to the top of the current page CTRL + Page Down—moves to the bottom of the current page The Arrow keys—moves the user a character at a time CTRL + the Arrow Keys—moves the user a word at a time left or right

Shortcuts for Navigation HOME key—Moves the user to the beginning of a line of text CTRL + HOME key—Moves the user to the beginning of a document END key—Moves the user to the end of a line of text CTRL + END key—Moves the user to the end of a document Beddingfield High School—Where great is not good enough!

Navigation Shortcuts SHIFT + F5—Returns the user to the last location visited in the document Beddingfield High School—Where great is not good enough!

The Mouse Pointer I-Beam—The cursor takes the form of an I-Beam when clicking will place the user into a document to insert text. Hand—the cursor takes the form of a hand if a user is hovering over a hyperlink. Arrow—the cursor takes the form of an arrow if it will be used to select Beddingfield High School—Where great is not good enough!

How much Text? The amount of text showing on your screen depends on the size of your screen and the viewable area. Ways to increase viewable text on your screen: – Use Full Screen Reading View or Draft View Option – Decrease Zoom – Hide the Ribbon – Buy a larger monitor! Beddingfield High School—Where great is not good enough!

Parts of the Scroll Bar Beddingfield High School—Where great is not good enough!

Scrolling with the Mouse NOTE: Navigating using the scroll bar does not change the position of the mouse The mouse you are using may have a scroll wheel that takes the place of the scroll bar Beddingfield High School—Where great is not good enough!

Overtype and Insert Modes The default text mode in MS Word is Insert When in Insert Mode, text is keyed to the right of the cursor position Insert repositions the text to the right of the entry to a new position. Insert is a toggle switch on the keyboard activated by the Insert key. When clicked, it toggles from Insert to Overtype. Beddingfield High School—Where great is not good enough!

Overtype and Insert Modes NOTE: It is important to remember that when in Overtype Mode, the user erases original text as they type new text into the document. If you find yourself having typed over text without knowing the Mode has changed to Overtype, just click the undo button in the Quick Access Menu or use the Shortcut for Undo, CTRL + Z. Beddingfield High School—Where great is not good enough! CTRL + Z CTRL + Y UNDO REDO

MS Word Options Beddingfield High School—Where great is not good enough! To change the default from Insert to Overtype, the user can go to the Backstage from the File Tab and click Options/Advanced. However, most users prefer to use Insert.