Serving the people of Cumbria Do not use fonts other than Arial for your presentations SEND Teams – Inclusion Service Staff Engagement Briefing

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Agenda Council position –Challenges faced –Service Review Programme Service Review –Objectives –Proposal information –Scope –Current Structure –Proposed Structure Stages of the Process Employee Support and Advice Next Steps & Key Timescales

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Unprecedented Challenges

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Less money from Government

Serving the people of Cumbria Do not use fonts other than Arial for your presentations £113m£80m £233m 2011/18 £40m

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Significance of staffing spend Contracts Schools Staffing Plus Capital Programme £305m: 2015/16 – 2019/20

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology Service review programme

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Review Methodology “Some service reviews will result in a restructure that will deliver a similar service, but with less resource. Others however, will be much larger and could require a fundamental reshaping and whole-scale restructure of the teams involved. Regardless of the scale of each review, these are uncertain times for everyone involved and we are working closely with our Trade Union colleagues to carefully manage each individual process so that any affected staff receive regular communication, updates and as much support as possible. “ 7 Sept 2015 Engagement and Communication

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review Objectives Support the integration of care and education health planning and support into a single EHCP. Create additional capacity to provide key workers to co- ordinate the assessment process and write EHCPs. Consolidate the role of ‘key worker’ into a single post. Retain educational and social care expertise within the teams. Contribute to an improved experience for children and their families. To have a structure common to all SEND teams. To enable the delivery of efficiencies by enabling the delivery of savings against VR decisions made previously.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review Scope Post TitleNumber of Posts CWD Social Workers11fte Statementing Officers5fte CWD Child and Family Workers9fte The employees who are in scope of the proposed restructure are:

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Service Delivery Proposal

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Current Structure

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Proposed Structure Options The proposed structures a for a single SEND Team, this would be duplicated in the three areas of the County. Each option offers an alternative makeup of the team in terms of grades and balance of the number of potential roles. There are slight variations in the number of staff proposed for each team depending on the range of pay grades in each model.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Options TOTAL POSTS Model per area Education Lead Officer Advanced Practitioner Social Worker EHCP – Key Worker Option Option Option (COUNTY WIDE) 2.55 Option

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Post Specification

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) Review and Decision (up to 2 weeks) VR Window (up to 3 weeks) Assimilation & VR Approval Vacancy Preference Process (up to 4 weeks) Final Outcomes

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) to

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Engagement 4 week engagement 22 nd Jan to 26 th Feb 2016 Face to Face Meetings:  First – 22nd Jan, 11am, County Offices  Mid-point – 11 th Feb, TBC, County Offices TBC  Final – 4 th March, time TBC, venue TBC Opportunity of 1:1s with management on request Employee Information Website –for all reshaping documents and FAQs –FAQs regularly updated Website facility –to ask questions and provide comments on the proposals

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) to Review and Decision (up to 2 weeks) to

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Review & Decision All feedback will be considered as part of the review & decision process Final decisions expected to be confirmed within the 2 week period Final meeting scheduled for 4 th March 2016 If extension needed beyond 2 weeks as a result of significant issues raised, then all staff will be notified as early as possible, with an explanation for why.

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) to Review and Decision (up to 2 weeks) to Assimilation w/c

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Assimilation & VR Approval Assimilation process will compare old and new roles to determine where direct appointments can be made Roles must be grade match and 75% match / substantially similar against each assimilation criteria Employees not assimilated to posts confirmed as ‘at risk’ of redundancy and are able to apply for vacant posts through the vacancy preference process All employees in scope will receive a personalised letter confirming the outcome of the process from w/c 7 th March:  VR outcome  Confirmation of assimilation  Confirmation of VPP All letters personalised and issued via the Service Centre

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) to Review and Decision (up to 2 weeks) to Assimilation Vacancy Preference Process (up to 4 weeks) w/c w/c

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Vacancy Preference Process Process will run from 14 th March to 21 st March Ability to apply for: –up to 3 posts; –No restriction on grade Posts that can be applied for through vacancy preference process confirmed in individualised letters Letters contain links to make an application Maximum character limit for applications 1 interview where possible Interview dates confirmed asap

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Reshaping Process Engagement Period (4 weeks) to Review and Decision (up to 2 weeks) to Assimilation w/c Vacancy Preference Process (up to 4 weeks) w/c Final Outcomes dates

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Final Outcomes Outcome letters issued from w/c 21 st March Remaining vacancies advertised internally For employees who have not secured a post:  Alternative employment support  Meetings with the Senior Manager & Change Manager to discuss other options  Notice of redundancy issued as a last resort

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Support and Advice Both face-to-face and website Engagement period People Management support Learning & Development service Trade Union representatives Pensions Service Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Employee Information Website

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Next steps Statement of change, structure proposal and role profiles all available on Employee Information Website FAQs will be regularly updated on Employee Information Website Welcome any feedback for consideration

Serving the people of Cumbria Do not use fonts other than Arial for your presentations Discussion & Questions?