FIS Release 4.2 January 2008 The Faculty Information System Grad Group Coordinators/Schools use FIS to manage Grad Group Membership. This training guide provides an overview of FIS Grad Group features and how to access them. Grad Group Coordinator Training Guide

FIS Release 4.2 January 2008 Table of Contents: Viewing Grad Group Members Adding Grad Group Members Removing Grad Group Members Updating Grad Group Members Bulk Renewals Creating Grad Groups Updating Grad Group Information Training Guide

Page 3 Click Grad Group > Find to manage already established Grad Groups. Click “Members…” to view members. You may view current members only, or include past and future members Click on any column heading to sort by that column (name, school, department, date)

Page 4 Add members that have not automatically been added via an action. Remove the current term only if it was entered in error. Do not use this feature to end a term. Going forward, members will be automatically added upon acceptance if they are standing faculty and their department is foundational. Leave the projected end date empty if no renewal is required (tenured). Only the Provost’s Office can designate Grad Group Chairs or update their chair term dates. Update a member’s projected or actual end date to indicate they are renewed or are leaving.

Page 5 Renew all members that have projected end dates, in bulk. Update the current term with an actual end date if they are leaving the group, or add a new term if they previously had a projected end date and have been renewed. The new term’s start date will default to the day after the previous term’s projected end date.

Page 6 GRAD GROUP MANAGEMENT The Provost’s Center can create New Grad Groups here under Grad Groups -> Add Click here to add Schools and Departments to this Grad Group. Select School and Departments then click “Add”. If this is a Foundational Grad Group, check ‘Yes’ here.

Page 7 Department has been added to this Grad Group. Click “Save” to update these changes. Use Update Grad Group to manage the other aspects of the grad group.

Page 8 *Remember to always use the FIS “BACK” button to navigate through the application. Always navigate using the FIS BACK button... …NOT your Browser’s FIS Navigation Reminder: