Presentation Sharing experiences of managing demand in transferring statements and LDAs to Education, Health and Care Plans (EHCPs) Jess Haslam, York

Transfer to EHCP in York. Jess Haslam, Lisa Abel

An overview The scores of the doors What went well Learning Where to go next/still to do The process

City of York Total population est (ONS): 204,43 January census: Nos on roll for all York schools: 24,485 Children with SEN: 2,912 (11.9%) England ave Jan 14 (17.9%) Statement/EHCP currently: 533(2.1%) Statements in Jan 2014: 505 (2.1%)

Plans, plans, plans Requests for new plans: 86 Statutory EHCP issued total: 301 Transfer reviews held: 283 EHCP/statements ratio: 56% are now EHCP No of transfer EHCP’s finalised:235 % of those received so far: 84%

What has worked well Working with parents to: Programme to embed person centred planning approaches; ‘Listen to Me’: 2010 develop the LO from August 11 & publish May 12 Work to co produce plans: from Sept 2012 Trial plans - 43 non statutory EHCP

Listening to CYP and parents Keeping in touch with CYP and parents through the process has made a difference

Feedback from families For me it was really straightforward and simple. Very easy. My friend went through the previous system and I thought it was going to be awful. This is the best meeting I have ever been to. All of the points of concern were covered: Dad I was worried it would be going over the past again and I was really pleased it was focusing on the future: Mum

Quotes from professionals The family centred and child centred nature of the MSPs and EHCPs is fantastic, and will I'm sure change the focus of how we make provision for children, and give parents ownership, break down barriers etc The very positive aspects of the plans are the contributions they facilitate from young people. I have been stunned by the detail and perceptiveness of my students in analysing their own needs and for me this is by far the most positive thing about the EHCPs so far. I am sure there will be lots more issues as we trial the plans but my verdict is despite the workload they are definitely worth it, a huge improvement and a much more holistic way of working with young people. Thank you to everyone for their support so far.

Providing support to schools and settings Seconding SENCOs: peer support Hand holding STT, EPs, SEYST all working to implement reforms Working together on SEN funding banding.. – Gaining trust re funding

Support to colleagues Health and SC wrote their sections in the plan Lots of training events On going meetings with SC and health providers through the year

Nos. transferred School aged: more transfers than planned this year. Some schools have requested to do all of their children in this year – mixed blessing PME providers: less than planned By end of Autumn 16 majority will be transferred: 41 left

Challenges for our team SEN coordination capacity: 2 SENDOs, 1 manager, seconded SENCOs; 1.1 FTE, 3.5 admin FTE in coordination team (admin moving out of team) School and setting capacity: late return of review info Improving our quality assurance Learning to think Outcomes

More challenges Allied health professionals have been very engaged and contribute well to plans Paediatricians prefer to send a clinic letter to filling in the plan Supporting PME colleagues – this is very new for them

School/setting inform LA of transfer review date in line with transition plan Evidence requested from all working with the child / young person LA write to & ring parent School/setting chair multi-agency review meeting SEN Designated Officer drafts and QA plan contents SENDO presents plan to EHC Panel SENDO rings family and setting with panel decision Draft plan sent to family / YP for signatures Final plan issued – right to appeal is explained At least 7 weeks before the transfer review Parents / YP and professionals given 6 weeks to complete their sections 2 weeks before meeting Decision made by panel and parents informed within 28 days of the meeting Parents / YP have 15 days to respond 20 weeks

Plans data Autumn TermSpring Term Summer Term 1 Total No. of transfer reviews held No. of transfer reviews received by the SEN Team: % of those held so far 68 73% 84 79% % % No of transfer reviews received within 14 days of the transfer review meeting: % of those received so far 45 66% 37 54% 40 43% % No. of transfer reviews discussed by panel: % of those received so far 66 97% 78 95% % % No. of draft EHCP’s sent to parents: % of those received so far 13 19% 82 63% % % No of EHCP’s finalised: % of those received so far 2 3% 76 51% % % % completed within 14 weeks: % of those completed so far 2 100% 34 46% 73 46% % On average plans were sent out ? days earlier than the 14 week deadline 2 days early6 days late29 days late21 days late

Age of children/young people of plans issued in July 15 Year GroupNumber% of request received Early Years218% Key Stage 1125% Key Stage 24317% Key Stage 34919% Key Stage 47329% Post % PME ( non special school)7

Transition plan Current year: – reception – year 6 – year 11 Special schools chose their own transition plan time line Next year – year 2 – year 3 – year 5 – year 6 – year 9 – Year 11 – Year 13 +

Remembering why we are doing this