CFCU - 9 July PROGRESS AND MONITORING REPORTS (PMRs)

CFCU - 9 July QUARTERLY REPORTING  Decision of Joint Monitoring Committee Meeting (29 Jan. 2009)  Reports submitted quarterly basis  Q1-2010: January, February, March 2010  Q2-2010: April, May, June 2010  ….  Template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged  New Progress and Monitoring Report formed

CFCU - 9 July Which Projects  Disbursement deadline (DD) of the programme did not expire  The projects under;  2005 NP (DD: with exceptions)  2006 NP (DD: with exceptions)  IPA (DD: n with exceptions)

CFCU - 9 July New PMRs via Electronic Media  No more hardcopies/signatures  Preparation / circulation via electronic media  The developed system will send s to parties in accordance with the workflow

CFCU - 9 July New PMRs via Electronic Media  Basic Project data and other information on the PMRs automatically filled  Reference number /Title of project  Budget / contracted / disbursed amounts  Expiry dates, beneficiary institution/SPO details  Beneficiaries will only fill the essay part of the report  Indicators  Activities  Current Problems & Risks  Anticipated Problems & Risks  Planned Activities  Recommendations

CFCU - 9 July Workflow INSTITUTIONSACTIONS The Beneficiary Institutions Prepare / Revise / Approve EUSGApprove / Reject w/ comments CFCUApprove / Reject w/ comments EU DelegationPreview / Comment via National FundPreview / Comment via

CFCU - 9 July Role of SPO  Main responsibility to prepare/revise PMRS  Approve the report in the system not later than the 5th working day of the following month of each quarter period (i.e. the reports for 2nd Quarter 2010 – April-May-June shall be filled till 05 July 2010)  “Irregularity Report” and/or “Zero Irregularity Report” should be prepared and signed hard copies submitted to the CFCU

CFCU - 9 July How to use new electronic system  User Name and Password given to  Each SPO & SPO Admin  EUSG, NF, EU Delegation  Reports status can be seen at any time by each party  At the Beneficiary/ at the EUSG/ at the CFCU/ completed  Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report

CFCU - 9 July Scenario 1 Beneficiary Institution EUSG NF Beneficiary Institutions EUSG CFCU EUD Approves Scenario 1 Approves

CFCU - 9 July Scenario 2 Beneficiary Institution EUSG NFBeneficiary InstitutionsEUSG CFCU EUD Approves Rejects Approves Beneficiary Institutions Revises EUSG Approves CFCU Scenario 2 Approves

CFCU - 9 July Scenario 3 Beneficiary Institution EUSG NF Beneficiary Institutions EUSG CFCU EUD Approves Rejects Beneficiary Institutions Revises CFCU Will not be re-approved by EUSG, as it was approved in previous cycle. Approves

CFCU - 9 July Scenario 4 NFBeneficiary Institutions EUSGEUD Rejects via CFCU PMRM Rejects to SPO or CM CFCU CM Rejects to SPO Beneficiary Revises EUSG - CFCU EUD – EUSG – NF – Beneficiary Institutions EUSG will re-approve here since this cycle will function as the first cycle. All Parties approved in 1 st Cycle Approves 2nd Cycle Starts with EUD rejection

CFCU - 9 July THANK YOU FOR YOUR ATTENTION