Zack Lane ReCAP Coordinator April 5, 2011 ReCAP Columbia University

ReCAP Columbia University  What do we have?  Where can we find it?  Who is using it?  How are we using it?  How do we want to use it?  What does(n’t) it tell us?

ReCAP Columbia University  October 28, 2008 ◦ Accessions: 3,071,233 ◦ Requests: 222,526 ◦ Request rate: 1.91%  ReCAP Coordinator position has changed from 3-year contract to permanent staff position  As of March 1, 2011 ◦ Accessions: 3,766,891 ◦ Requests: 419,679 ◦ Request rate: 2.09%

ReCAP Columbia University  ReCAP Data Center contains data sets, contextual information and presentations ReCAP Data Center  All information is publicly accessible  Variety of topics and issues  Includes special projects  Constant updates

ReCAP Columbia University  Up-to-date accessions to calculate cost- sharing (Kris Kavanaugh)  Request rate and potential service impact for Butler Media Center preservation project (Nancy Friedland)  Department websites (Susan Hamson)  New Barnard Library Delivery Point (Lisa Norberg)  Extending duration of holds (ASCC)  Limiting EDD requests to only patrons with borrowing privileges (ASCC)

ReCAP Columbia University  The history of CUL accessions at ReCAP can be divided into three periods:  FY01/02-FY03/04, Load In. Large-scale transfer to clear onsite backlog and at obsolete off-site facilities; 500k per year  FY04/05-FY09/FY10, Middle Phase. Continued effort to clear backlog, re-purpose library space and offset collection growth; 300k per year  FY10/11-, Restricted Phase. Slow-down a result of budget, delaying planned construction of new module; 150k per year

ReCAP Columbia University LOAD INMIDDLE PHASE3rd

ReCAP Columbia University  424 total languages  Top ten language in ReCAP collections ◦ English : 49.9% ◦ German : 7.8% ◦ Japanese : 5.5% ◦ Chinese : 5.4% ◦ French : 5.2% ◦ Spanish : 3.9% ◦ Russian : 3.8% ◦ [none] : 2.4% ◦ Italian : 2.1% ◦ Korean : 1.4%

ReCAP Columbia University  Measure of collection use  CUL targets low- use material for transfer  Target requst rate is 2.0% per annum

ReCAP Columbia University  Is this number correct? ◦ Yes, verify that items belong explicitly to BMC. CLIO location off,bmc.  What does it mean exactly? ◦ Higher than average requests from smaller than average collection.  How can I track statistics? ◦ BMC/ReCAP website BMC/ReCAP website  Can we distinguish requests by format? ◦ DVD : 7.81% ◦ VHS : 12.2%

 192,433 different titles requested from ReCAP (2,063,044 titles at ReCAP)  8,885 titles request 5 or more times since ReCAP opened  Those 8,885 titles account for 134,920 requests or 34.1% of all requests  To compare: August 2009: 6,234 titles, 95,449 requests and 33.0% of all ReCAP requests ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  An ultra-high-use title is any title that has been requested 100 or more times since accession  136 titles accounting for 28,516 requests or 7.2% of all requests  These titles are roughly half archival collections and half serials  Print vs non-print

ReCAP Columbia University

ReCAP Columbia University  Impact on service points  Physical traffic of CUL collections  Access model for patrons  Opportunities for instruction  Reduce costs  Usage patterns differ for print vs non-print, languages, publication dates, etc.

ReCAP Columbia University  Monographs : all records with format “am”  Only include complete dates  Substantial holdings of monographs published between 1950 and 1990  Post-2003 materials were transferred directly to ReCAP at the time of acquisition  Approximately 30,000 new acquisitions per year are sent directly to ReCAP  Further analysis indicates that recent publications are requested by patrons at a higher rate

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  CUL advertises delivery “within two business days”  ReCAP’s “business day” is defined according to the file transfer times  Business day is 6:00am-2:45pm, Monday to Friday  In this model 35.7% of requests are filled in one business day  All other requests are filled in two business days

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  Physical delivery has been constantly rising as more collections are accessioned  EDD volume had been dropping per capita due to accessibility of electronic backfiles  In January 2009, Health Sciences Library began transferring serial collections  EDD volume began to rise both in aggregate and in proportion to physical delivery

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  One measure of collection usage (among many)  Includes Circulation transactions  Internship project, Summer 2010  Became OCLC Research Webinar, soon to be publicationOCLC Research Webinar  From data we can look at user behavior and detect policy changes

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University

ReCAP Columbia University  Dynamic updates to categories and topics of major interest  Regular mechanisms for information sharing and feedback  More granular circulation data  Comparison with other non-ReCAP data sets  ReCAP Coordinator more efficient at providing data

 More information about data sets can be found on the ReCAP Data Center websiteReCAP Data Center website  Primary data categories include: accession, retrieval, delivery and circulation  Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator  Please see the main ReCAP website for general information about CUL procedures and systemsReCAP website ReCAP Columbia University