Committed to Shaping the Next Generation of IT Experts. Exploring Microsoft Office Word 2007 Chapter 1: What Will Word Processing Do For Me? Robert Grauer, Keith Mulbery, Michelle Hullet

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 2 Objectives Word basics AutoText Choosing views Mini toolbar Setting margins and word wrap Inserting page breaks

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 3 Objectives continued Header and footers Creating sections including cover pages Find and replace Spelling and grammar Saving Printing Customizing Word

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 4 Parts of the Word Window Home tab Horizontal ruler Vertical ruler Office button Quick access toolbar Title bar Vertical Scroll bar Status bar Zoom slider View buttons Ribbon Group

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 5 Word Wrap Hard return – user presses enter key Soft return – program wraps text from line to line Soft returns: Notice the position of the soft returns change at the point of the margin change Hard returns: Margin changes do not affect the hard returns

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 6 AutoText AutoText entries that display as ScreenTips, such as the date shown above To insert the ScreenTip, press Enter ScreenTip Requires user action to insert

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 7 Building Blocks Create predefined terms and save them in the Building Blocks library To use, type the first part of the text and press F3 Use Quick Parts to create a Building Block

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 8 Date and Time Insert date and time and choose the format Click Date & Time to insert the date and/or time Choose Update automatically to have the date and time update every time the file opens Choose a format for the date and/or time

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 9 Views Print Layout View Full Screen Reading View Web Layout View Master Documents Tools View Draft View Views

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 10 Zoom Slider The Zoom slider quickly makes the document larger or smaller Zoom slider

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 11 Zoom Tool Use the Zoom tool on the View ribbon to change the document’s size on screen Choose the number of pages to view and Word will choose the optimal zoom percentage Open Zoom dialog box

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 12 Mini Toolbar Displays when text is selected or right-clicked Contains frequently used formatting commands

Hands-On Exercises 1 Page Copyright © 2008 Pearson Prentice Hall. All rights reserved. 13

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 14 Save As Save – replaces the existing (original) file Save As – creates a new file, leaving the existing (original) file intact Choose where to save Name the file Choose the file type if necessary Click Save

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 15 Page Orientation Layout your page to be either Portrait or Landscape Portrait is taller than wider Landscape is wider than tall

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 16 Margins Margins are the white space around the top, bottom, left and right hand sides of the document Create Custom Margins… Click the Margins button and display the margins gallery

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 17 Page Breaks Word inserts a soft page break when text reaches the bottom of the page, continuing text onto the next page Insert a page break to start a new page where a new one should begin Ctrl+Enter This only shows up when show/hide is on

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 18 Page Numbers Use the page number button to add a page number field to the header or footer Choose placement in the header or the footer Format page numbers to adjust numbering or make other formatting changes

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 19 Header and Footers On the Insert tab, in the Header & Footer group, choose either Header or Footer Headers and footers always exist whether content is in them or not Make different headers and footers throughout the document using section breaks Preset tabs Link to Previous toggle button links or unlinks Section header and footers

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 20 Section Breaks Similar to page breaks, but sections are separate parts of a document and can make specific changes such as:  Headers and footers  Margins  Page orientation (portrait and landscape)  Page size  Columns

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 21 Adding a Cover Page Adding a cover page adds a special section to the document Choose the design Modify as needed

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 22 Find and Replace Find a part of a document Replace unwanted text with something new in a document Replace All globally replaces unwanted text throughout the document Use Special to find or replace unusual characters or use wildcard options Select Options

Hands-On Exercises 2 Page Copyright © 2008 Pearson Prentice Hall. All rights reserved. 23

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 24 Spelling and Grammar Questionable Spelling is underlined in red Contextual spelling questions underlined in blue Questionable grammar is underlined in green

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 25 Document Inspector Checks for and removes different hidden and personal information Use Save As to keep a separate document containing the removed information Office Button

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 26 Saving for Different Versions To save in an earlier version of Word use Save As and choose the version 2007 saves as.docx, whereas previous versions save as.doc Choose the version

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 27 Printing Use Print Preview before printing to be sure the document is ready to be printed Select the Office Button, Mouse over the arrow next to Print and choose Print Preview from the list Choose the printer Print only what is needed

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 28 Customizing Word Click office button and then choose options to get the dialog box

Hands-On Exercises 3 Page Copyright © 2008 Pearson Prentice Hall. All rights reserved. 29

Copyright © 2008 Pearson Prentice Hall. All rights reserved. 30 Questions?