ECSE Indicator Trainings Lunch & Learn Series PPS Training: Basics, Tips, & Tricks Wendi Schreiter

In today’s webinar we will: Review the Transition Timeline Discuss the PPS data entry system

Important Things to Know Everyone is muted We will provide times to ask a question – just raise your hand by clicking in the hand box by your name. You can also submit a question in the question box. Type your question here and press send.

Goals Reduce PPS reporting errors Enhance PPS user confidence

What is PPS and its Purpose? PPS-Program Participation System Shared System with Department of Health Services (DHS) Primary purpose of PPS is to keep data on the children who are referred from Birth to 3 to an LEA.

Why collect the data? IDEA 2004 requires each state to report data Data is collected for 20 indicators

Pop Quiz! Which indicator involves the PPS system?

Indicator 12 measures…. The percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays.

Who is data collected on? All children who are referred to LEAs for special education services by Birth to 3 early intervention services

When is data collected?

How is data collected?

How do I access PPS

PPS Security Coordinator Each district is required to designate one individual as PPS Security Coordinator PPS Security Coordinator grants and terminates PPS access to district users

WAMS ID Required to access PPS Users only need one WAMS ID for multiple applications For account recovery, visit:

Notification/Referral Reports Update Child Record Search For Specific Child PPS Functions

Accessing PPS

Poll Just out of curiosity… How many of you are MAC only schools?

I got an notification, now what? Step 1 Notification: Sent for all children who did not opt out. Typically sent at 2 years, 3 months of age. This is NOT a referral. Step 2 Notification: Sent for all children who did not opt out AND who have been determined by the IFSP team to be potentially eligible. This IS a referral.

PPS Screen

Go to “Reports”

Reports List

Notification Report Search Box

PPS Notification Report

Poll How many of you run a report on a regular, consistent basis?

Why run the reports weekly?

Who is responsible for entering getting notifications and entering PPS Data? Each LEA determines who gets the . Each LEA also determines who will enter data

How to search for a specific child

PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009 PPS LEA Page

RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

PPS LEA Page RobertSmithson 01/01/2007 Tina Anderson (555) /14/2009 Anytown Birth to 3 Anytown School District 05/09/200906/09/2009

Things to know… IEP implementation date is typically the child’s third birthday. On occasion this will mean that a child begins before or after their actual DOB. If you choose after, you will need to select an excuse. Excuses for delayed implementation of IEP codes.doc

Scenario 1 Javier’s IEP meeting was done in the Spring, even though he was a September Birthday. His projected implementation date was the first day of school, or 9/4. Unfortunately Javier’s mother was ill the first full week of school, and she wanted him to stay home. What code would be used? Answer: Parent did not make child available

Scenario #2-Poll Rosie has a July Birthday. Her IEP meeting was completed in May, with a projected implementation date of 9/4. What would the excuse code be for the delayed implementation? A.Staff not available B.School not in session C.Either is appropriate

Scenario #3-Poll Although Birth to 3 was usually right on time, this time they referred a child named Scotty a little late. Scotty’s birthday was on a Saturday- what code would be used if you had to exceed the timeline until Monday to get his IEP developed and implemented? A.Referral not made 90 days prior to child’s 3 rd birthday B.School not in session

Important Dates

Let’s pause for Questions!

What happens if… The child was referred, but the family didn’t consent for additional information to be shared. There is nothing next to “stated reasons child believed to have a disability”

What happens if… A child moves after they are referred?

PPS LEA Page

What happens if…. You don’t have Consent to evaluate and close the record, but then after the child turns 3, the parent consents?

What happens if… I tried to open a record that I completed because I noticed an error, but it is locked…

Troubleshooting What should I do if I receive a referral from B- 3 that is intended for another district? What if the search for a child is unsuccessful? What if I run a report and see only a box with a red “x”?

Final Questions or Thoughts? Final Questions or Thoughts?