[Exercise Name] After Action Conference

[Date] [Exercise Name] Agenda I.Introductions & Opening Remarks II.Exercise Summary III.Items Identified IV.AAR Review V.Improvement Plan Development VI.Next Steps

[Date] [Exercise Name] Introductions  Your name  Your organization  Your role during the exercise  One key success during the exercise  One key challenge during the exercise

[Date] [Exercise Name] Exercise Summary [Insert a brief description of the exercise including the scope, objectives (including Target Capabilities, activities, and scenario used to achieve objectives), ]

[Date] [Exercise Name] Exercise Objectives [Insert Exercise Objectives] 1.Objective 1 2.Objective 2 3.Objective 3

[Date] [Exercise Name] Scenario Synopsis [Insert brief summary of the exercise scenario]

[Date] [Exercise Name] Key Strengths and Accomplishments [Insert the key strengths from the exercise]

[Date] [Exercise Name] Key Areas for Improvement [Insert the key areas for improvement from the exercise]

[Date] [Exercise Name] AAR Review and Approval Report Section  Section 3: Analysis of Capabilities  Section 4: Conclusion  Appendix A: Improvement Plan  Appendix B: Lessons Learned (Optional)  Appendix C: Participant Feedback (Optional) [Review the exercise AAR with participants and solicit feedback on its contents] Report Section  Appendix D: Exercise Events Summary Table (Optional)  Appendix E: Performance Ratings (Optional)  Appendix F: Acronyms

[Date] [Exercise Name] Report Approval Process  Decision by consensus  Unresolved issues (e.g. consensus not attained)  Consider compromises  Refer to Exercise Directors  Exercise Directors consult with applicable agency head

[Date] [Exercise Name] Improvement Plan Development  Divide into groups  Select a group leader and recorder  Discuss each lesson learned  Turn recommendations to actions  Provide actions to facilitator  Reconvene to brief actions to entire group

[Date] [Exercise Name] Writing Improvement Actions  Determine action needed to fix the problem  Choices  No further action; already fixed  No further action; not worth fixing  Accept recommendation as is  Choose new action—if so, write it

[Date] [Exercise Name] Writing Improvement Actions  Generally plans, policies & procedures, training, equipment & facilities, outreach and inter-agency coordination, exercises  All follow-up actions must have:  What must be done (an action e.g., a verb)  Who will do it (agency and POC)  When it will be done (specify reasonable date)

[Date] [Exercise Name] Sample Improvement Action Template  Use these templates as suggestions for refining recommendations. You need not match the wording exactly.  (Who) will prepare/revise ________ plan to (correct what?) by (when).  (Who) will prepare/revise ________ policy or procedure to (correct what?) (when).  (Who) will conduct training for (group) in (what?) so that ________ by (when).  (Who) will obtain/repair _______ equipment/facilities so as to __________ by (when).  (Who) will conduct _________ study/analysis to __(action required)___ so as to _______________.  (Who) will convene a working group of ___(people/agencies)___ to __(action required)__ so as to correct ___(what)___.

[Date] [Exercise Name] Improvement Plan Matrix Capability Observation Title Recommendation Corrective Action Description Capability Element Primary Responsible Agency Agency POC Start Date Completion Date [Capability 1: Capability Name] 1. Observation Insert Recommendation Insert Corrective Action 1 PlanningState X EMAEMA Director Dec 1, 2006 Sep 1, Insert Corrective Action 2 PlanningState X EMS System EMS System Director Dec 1, 2006 Feb 1, Insert Recommendation Insert Corrective Action 1 TrainingState X EMAEMA Director Dec 1, 2006 Jan 1, Insert Corrective Action 2 Systems/ Equipment State X EMAEMA Director Dec 1, 2006 Mar 15, Observation Insert Recommendation Insert Corrective Action 1 PlanningState X EMS System EMS System Director Dec 1, 2006 Jan 15, Insert Corrective Action 2 Systems/ Equipment State X EMAEMA Director Dec 1, 2006 Jan 1, 2007

[Date] [Exercise Name] Action Brief Please indicate:  Which items require no further action  Recommendations with no change to actions  Changed or new actions and why Facilitator will record revised actions.

[Date] [Exercise Name] Wrap-up Next Steps  Memo report  Follow-up progress meeting Closing Comments