SAPWeb What can it do for you? Kerri Mills MIT Student Activities Office

First Steps: Access  Who Can Have It: Anyone who is listed as a financial signatory, President or Treasurer for an MIT Student Group  How to get it: Student Activities Office (SAO) at  What to include: Name and Kerberos Student Group Name Student Group Account Number

Where To Go:  MIT SAPWeb

SAPWeb Home Screen

Reporting Tab:

SAPWeb Reporting Options  Cumulative Account Balance Enter your groups MAIN account number This report shows your groups account MAIN account balance as of the day you run the report  Funding Account Balance Enter your groups FUNDING account number This report shows your groups account FUNDING account balance as of the day you run the report

Reporting Tab: Cumulative Account Balance

Cumulative Account Balance Report

Reporting Tab: Funding Account Balance

Funding Account Balance Report

Reporting Tab: Commitments

Commitment Report

Reporting Tab: Transaction Report

Transaction Report  Select Cost Object (can be either acocunt here)  Choose the months you want to look at  Run Report

Transaction Report  Date Column  Description  Doc. Number  Revenue  Expenses  Check Number

Transaction Report by TYPE  Select Cost Object  Choose the months you want to look at  Select circle that states transaction type by list  Run Report

EXAMPLE:

Frequently Asked Questions: -Why does my access expire? -Why is access not automatic? -Why does my balance show up as a negative number? -Why does budgeted numbers show up on the report?