Review of 2006 Season & Finance Lessons Learned

2006 Stats for Resources for SA  2006 began with significant initial attack and large fire activity in AR, OK, and TX. The 907,245 acre East Amarillo Complex in TX, which resulted in several fatalities and the loss of 89 structures,ended up being the largest fire of the year Nationally. Fire Activity and resource mobilizations to these portions of the Southern Area finally decreased in the early fall as El Nino conditions brought heavy rains.

Stats Continued  With fairly light spring/fall fire seasons and no significant hurricane activity, the majority of the other Southern Area resource commitments in 2006 were to support the most active Western fire season in several years.

SA IMT Assignments 2006  TX – January 2006  AR  KY  VA  FL  VA  FL  WA  OR  CA – September/October 2006

Incident Business – Lessons Learned in 2006 Assignments  TX – splitting the costs between the Compact Agreement and the ROSS ordered resources  Regional Contracts – know what regional contracts are available – ie – Camp in A Box, R5 Agreement with Enterprise Car Rental  Cost Containment…….

Continued  Cost share agreements – none are the same and some haven’t even been written!  Contract Crews – be familiar with the contract or be sure you have a crew rep that is  Cost Apportionment – varying methods  DOCUMENTATION – document everything!

Continued  Be aware of any “Pilot” programs for the Region you are dispatched to; comply with the guidelines for that Pilot program  Lack of PROC/PUL’s  Lack of ALL Finance resources  Don’t always count on having Isuite up and running. Several contract crews were demobed before Isuite was set up. All OF- 288’s were completed by hand

Continued  AUDIT – a lot of errors on pay documents received at ASC this year: HANDOUT FROM ASC  2006 Large Cost Review (over $5M): Draft report from WO  Recent Large Cost Review training in San Diego

Continued  FS OIG/DHS OIG Audit on hurricane records

Executive Summary  Vision Align People, Processes, and Technology by improving the management of information from end-to-end. Align People, Processes, and Technology by improving the management of information from end-to-end. Improve internal controls and audit performance by improving acquisition processes, providing appropriate documentation for costs, and eliminating processing errors such as duplicate payments Improve internal controls and audit performance by improving acquisition processes, providing appropriate documentation for costs, and eliminating processing errors such as duplicate payments Create an infrastructure to provide ongoing analysis, cost reviews, and process improvements. Create an infrastructure to provide ongoing analysis, cost reviews, and process improvements. Enable Business Operations to successfully support F&AM utilizing core financial data. Enable Business Operations to successfully support F&AM utilizing core financial data. Reduce costs by utilizing fewer people to enter data and process accrual and payment data. Reduce costs by utilizing fewer people to enter data and process accrual and payment data. Utilize proven, existing technology to build an infrastructure that enables data exchange between disparate Fire & Aviation, Acquisition Management and Financial Management applications. Utilize proven, existing technology to build an infrastructure that enables data exchange between disparate Fire & Aviation, Acquisition Management and Financial Management applications.

EMERGENCY EQUIPMENT RENTAL AGREEMENTS  Jan 2006$4,219,  Feb 2006$3,133,  Mar 2006$4,662,  Apr 2006$2,712,  May 2006$895,  Jun 2006$1,381,  Jul 2006$4,444,  Aug 2006$14,599,  Sep 2006$19,712,  Oct 2006$24,361,  Nov 2006$5,303,  Dec 2006$12, TOTAL $85,440,

Questions?? OR BETTER YET, YOUR 2006 Lessons Learned!!!!