Chapter 24

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-2 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review MANAGING DOCUMENTS Signature: Microsoft Word 2003

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-3 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Performance Objectives Navigate in a document using Document Map and Thumbnails Insert bookmarks and cross-references Change the default font Search for specific documents Create a custom dictionary and change the default dictionary Create a master document and subdocuments Expand, collapse, open, close, rearrange, split, combine, remove, and rename subdocuments

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-4 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Navigating Using the Thumbnails Pane View, Thumbnails Thumbnails Pane Navigate to a particular page by clicking the page miniature representing the desired page.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-5 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Navigating Using the Document Map Pane displays any headings that are formatted with heading styles or outline-level paragraph format Document Map button or View, Document Map Document Map Pane Navigate to a particular heading by clicking the heading in the Document Map Pane.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-6 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Using Bookmarks used in long documents to mark a location so you can quickly move the insertion point to the location Insert, Bookmark type a name click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-7 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Using Bookmarks…/2 By default the bookmark is not visible. When a bookmark is visible, it displays as an I-beam marker. Tools, Options check to show bookmarks

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-8 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Moving to a Specific Bookmark Insert, Bookmark click bookmark name to move to click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND 24-9 LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Creating a Cross-Reference refers the reader to another location within the document Insert, Reference, Cross-reference identify reference type, where to refer, and the specific text click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Changing the Default Font Format, Font choose the desired options click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Searching for Specific Documents File, File Search type search word(s) click additional search options

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Completing Advanced Searches to set limits or conditions to set the relationship between the property and the value to enter the value for which you are searching

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Creating a Custom Dictionary Tools, Options click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Changing the Default Dictionary Tools, Options click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Removing a Dictionary Tools, Options click

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Creating a Master Document Useful if several people are working on one project. Switch to Outline view. make sure Master Document View button is activated select heading and text to be divided click Create Subdocument button

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Creating a Master Document…/2 Word creates a subdocument for each heading at the top level. A document name is assigned to each subdocument using the first characters in the heading. Save the master document in the same manner as a normal document.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Opening and Closing Open a master document in the same manner as a normal document. Word automatically converts subdocument names into hyperlinks – Ctrl + click to open Click File, Close to close a subdocument. Close a master document in the normal manner.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Expanding/Collapsing Subdocuments Expand Subdocuments Collapse Subdocuments Open a master document and subdocuments are automatically collapsed.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Locking/Unlocking a Subdocument By default, a subdocument is unlocked so that the subdocument can be viewed or edited. lock the subdocument by clicking the Lock Document button when subdocuments are collapsed, all appear to be locked

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Rearranging Subdocuments Many of the features of a master document are similar to an outline. drag subdocument icon use gray line to insert in desired location

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Removing a Subdocument click subdocument icon press the Delete key This removes the subdocument from the master document but not from the original location.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Splitting/Combining Subdocuments splitting combining expand subdocuments, select text Split Subdocument button expand subdocuments, click icon of first document, Shift + click icon of last document Merge Subdocument button

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Renaming a Subdocument display the master document and then click the subdocument hyperlink File, Save As This renames the document in its original location as well as within the master document.

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Thumbnails pane? View, Thumbnails Thumbnails Pane

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Document Map pane? Document Map button or View, Document Map Document Map Pane

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Bookmark dialog box? Insert, Bookmark

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Cross-reference dialog box? Insert, Reference, Cross-reference

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Font dialog box? Format, Font

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Basic File Search task pane? File, File Search

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Advanced File Search task pane?

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Custom Dictionaries dialog box? Tools, Options

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review How do you display the Master Document view? Click Master Document View button on Outlining toolbar

Copyright 2003, Paradigm Publishing Inc. CHAPTER 24 BACKNEXTEND LINKS TO OBJECTIVES Document Map and Thumbnails Document Map and Thumbnails Bookmarks and Cross-References Bookmarks and Cross-References Default Font Search for Documents Search for Documents Custom Dictionary Master Document and Subdocuments Master Document and Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Expand, Collapse, Open, Close, Rearrange, Split, Combine, Remove, and Rename Subdocuments Commands Review Coming Next CREATING SPECIALIZED TABLES AND INDEXES