Date : December 8, 2010

 Introduction  How to prepare a presentation  Delivery and Body Language  Conclusion

 Title  Lay out  Bullets  Font & font size  Use of Diagrams  Slides  Body language  How to prepare for a presentation  Replaying questions

 The number of slides depends on the topic  Reason, purpose for PPT  Less text on the slides and more bullets  Keep it interesting  Use it well Layout  Consistency  Color (Dark, Light, Four color)  Animation  Transition Sound  Transition Speed Slides

 Main Title  Sub Title  Use the same bullet types for titles  For sub titles they can be different ones Font and font size  Title  Sub title  Sub points  Consistency

 Graph  Flow Chart  Pictorial  Movie

 Voice  Language use  Movement  Body posture

 Natural  Appropriate tone (modulating not mono-tone  Loud enough (size of the room and use of mike)  Make it livelier (put energy in to the delivery)  Clear pronunciation (say each word slowly and clearly)  Don’t repeat words  Be clear about your progression from one point to the next

 Use short sentences but not short forms  Use simple words of explanation  Do not blindly read the words in the presentation, explain them clearly  Stop at the end of a sentence that needs to make a specific point, allow it to sink in to the audience mind  Speak in a language understood by all (if not then have it translated as necessary)  Give appropriate examples  Talk with relevance to the topic

 Appropriately and with purpose – lean forward or back, walk around if necessary, sit or stand  Don’t use too many hand movements, it can be distracting  Natural & they should compliment your words  Stand still to make an important point  Always face the audience when speaking. Stop speaking if you need to turn around and write a note or change the slide.

 Stand Straight  Eye contact  Be relaxed  Hands by your side or moving as necessary  Smile (as necessary)  Just let your body react to how you feel (don’t be over emotional)  Be your self  Confidence

 Don’t keep your hands in your pockets  Don’t keep them behind your back like you are out for a stroll  Don’t keep your arms crossed  Don’t put your hands in figs-leaf position

 Practice a lot  Act it out (Family, Friends)  Time each session  Memorize your speech so it sounds natural  Think the thought  Check the equipment is working properly  Check spellings  Focus

 Know your presentation and topic well  Don’t fight for facts  Allow participants to share (preferably after the speech)  Ask questions  Answer clearly  If you don’t know say “I don’t know but I will find out for you”

 Learnt how to prepare presentation  How to give presentation (Do’s & Don’t)  How to handle difficult situation

Thank you for listening attentively Any questions?