SPED Preschool Payroll Procedures

Payroll Processing In order for you to be paid, you must be fully processed through Human Resources by having done the following:  Pay $25 for a background check (Hrs: Tues-Fri 8:00am – 4:00pm)  Have your fingerprinting done  Fill out a W-4 form  Human Resources will need a photo ID, social security card, and canceled check to set you up for direct deposit. TIP: If you have not done these… Do Them Today!

The Front of Your Time Card Looks Like This (Please use authorized GREEN time card from warehouse – not a copy)

Write Your Full Name as Registered with Human Resources John Wilbur Doe

Enter Your Employee ID# If you do not know your Employee ID#, contact Christine Johns, ) John Wilbur Doe

Enter Your Job Title John Wilbur Doe PS SPED TA

Enter Your School Name Sesame Street Elem John Wilbur Doe PS SPED TA

Enter Dates Covered (Pay period goes from the 16 th to the 15 th of each month) Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA

Enter Program # (PS SPED staff, PS SPED/Functional skills/SC/LC Teachers and all TA’s–1290, Regular Ed PS Teachers-1305, EI Contact Christine Johns if you are unsure what program # you are paid from. If you are paid from more than one program #, please include both and divide your hours accordingly.) Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA

Enter Actual Hours Worked Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA

Total Weekly Hours Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA Hol

Total Weekly Hours for the Month for all Programs and include the Program # (DO NOT include Extra Duty hours in the total) Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA Hol

Enter Grand Total Hours (DO NOT include Extra Duty Hours in Grand Total) Sesame Street EL John Wilbur Doe Feb 13 Mar PS SPED TA Hol

Enter Leave Hours on Leave Report Side (You MUST report leave for ALL hours you are contracted to be in the classroom AND ARE NOT, even if you DO NOT earn leave. Please include the hours you normally work on the date reported. Holidays are NOT reported on Leave Report.) Sesame Street EL John Wilbur Doe Feb 13 Mar SL 2.5 sub Mary Poppins 35 PL 5 sub Mary Poppins 314 SD Training 3 sub Mary Poppins Leave Codes Hol SL

Total Leave Report Hours Sesame Street EL John Wilbur Doe Feb 13 Mar SL 2.5 sub Mary Poppins 35 PL 5 sub Mary Poppins 314 SD Training 3 sub Mary Poppins 10.5 Total Hours PS SPED TA Hol

Fill in any Extra Duty Hours Worked and Total (Extra Duty Hours are NOT included in Grand Total Hours) Sesame Street EL John Wilbur Doe Feb 13 Mar SL 2.5 sub Mary Poppins 35 PL 5 sub Mary Poppins 314 SD Training 3 sub Mary Poppins Inservice Sub for Sue Smith Classroom Prep 1 6 Total Hours PS SPED TA Hol

Sign Your Time Card Sesame Street EL John Wilbur Doe Feb 13 Mar SL 2.5 sub Mary Poppins 35 PL 5 sub Mary Poppins 314 SD Training 3 sub Mary Poppins Inservice Sub for Sue Smith Classroom Prep 1 6 John W. Doe PS SPED TA Hol SL PL SD Sign Your Time Card Here

Have Principal & Early Childhood Coordinator Sign Time Card Sesame Street EL John Wilbur Doe Feb 13 Mar SL 2.5 sub Mary Poppins 35 PL 5 sub Mary Poppins 314 SD Training 3 sub Mary Poppins Inservice Sub for Sue Smith Classroom Prep 1 6 John W. Doe Principal/Early ChildhoodCoordinator PS SPED TA Hol SL PL SD Have Principal & Early Childhood Coordinator Sign Time Card Here

Tracking Your Hours  You will be responsible for filling out a time card every month. It will be due the 16 th of each month by 4:00pm unless otherwise notified.  Write down the exact hours worked on the day actually worked.  You will be paid on the last day of each month.  You should always be on time and work your complete shift.  If you are unable to come into work, YOU must secure a sub (sub finder, sub list – classified staff only, parent volunteer) and notify Christine Johns, , of absence and sub name.sub findersub list