Review of the Report of the October Retreat.

Agenda for the Oct Retreat  Sub – Committee Progress Reports  KPMG Comments  Remarks by the Vice Chancellor  Break Out Sessions  Review of Makerere Administrative and Financial Structures  Presentation on Visual Identity of the University  KPMG feedback and Way Forward

Sub- Committee Progress at the Oct Retreat  The research and Innovations sub- Committee had Identified 34 sub- processes categorized under 6 core processes namely: Organization and Resourcing Research Grants Management Monitoring and Evaluation Procurement of Research Materials Dissemination Innovations

Sub- Committee Progress at the Oct Retreat Cont…  The Teaching Learning & Colleges sub- Committee had Identified 53 sub- processes categorized under 10 core processes namely: Academic Programmes Student Recruitment Student Enrollment Student Orientation Teaching Learning Examination /Assessment of Students Graduation Transcripts College Formation

Sub- Committee Progress at the Oct Retreat Cont… The F & A sub- committee had identified 48 sub processes under 14 core processes i.e. OrganisationFinancial Management ResourcingLogistics Management Staff WelfareGovernance and Staff DevelopmentStrategic Management Industrial RelationsStudent Governance and Exit ManagementWelfare Performance ManagementPhysical Infrastructure Cross Cutting Issues ICT Delivery

Review of Makerere Administrative and Financial Structures CURRENT REPRESENTATION IN COUNCILPROPOSED COUNCIL REPRESENTATION The Chairperson of the University Council The Vice-Chairperson of the University Council The Vice Chancellor of the The Deputy Vice-Chancellors (Academic Affairs and Finance and Administration) A representative of the Ministry responsible for finance at the level of Commissioner and above A representative of a sector relevant to the University appointed by the relevant body in that sector A member of the Convocation elected by the Convocation One member of the University Senate elected by the Senate One member of the District council elected by the District Council where the is situated One member of the Academic Staff Association, elected by the Academic Staff Association A member of the convocation elected by the convocation A senior member of the Administrative Staff elected by the Administrative Staff Association

Review of Makerere Administrative and Financial Structures Cont… CURRENT REPRESENTATION IN COUNCILPROPOSED CONCIL REPRESENTATION Two members of the University Senate elected by the Senate One member of the Academic Staff Association, elected by the Academic Staff Association Two members of the University Senate elected by the Academic Staff Association of the A senior member of the Administrative Staff elected by the Administrative Staff Association A senior member of Administrative staff elected by the Senior Administrative Staff A member of National Union of education institutions: Support Staff elected by the branch in that University A member of the National Union of Education Institutions; support staff elected by the branch of that University Two students of the University, one of whom shall be a woman appointed by the student’s union Two students of the University, one of whom shall be a woman appointed by the students union A representative of the District Council who should be a University Graduate Three members appointed by the Minister from the public A representative of the Ministry responsible for higher education at the level of a Commissioner and above Three members appointed by the Minister from the public A representative of the Ministry responsible for Public Service at the level of Commissioner and above

Review of Makerere Administrative and Financial Structures Cont… CURRENT REPRESENTATION IN COUNCILPROPOSED CONCIL REPRESENTATION A representative of the Ministry responsible for finance One representative of persons with disabilities, who shall be a University Graduate elected by national organization of persons with disabilities A representative of the Ministry responsible for Higher Education A representative from the Private Sector with a proven interest in higher education Two representatives of the constituent colleges, schools and institutes A representative from the legal fraternity at the level of a judge elected by the Uganda Law Society Two representatives of persons with disabilities,

KPMG comments (Oct 2010)  Monthly reports about the reform process should be given to the Vice Chancellor by the secretariat  The risks in the to- be processes should be documented.  The University should adopt a risk management system.  With reduces staff from DICTS, the Consultants recommended that the new representative should concentrate to finalize and break down the specification of TOBE ICT service delivery processes where KPMG´s suggested structure as one initial value

KPMG comments Cont… (Oct 2010)  That the director of DICTS should facilitate and develop ICT TOBE governance processes together with the leadership of Makerere  URAFR subcommittees and DICTS representatives should take support from Faculty of Computing and IT to facilitate special hearings together with the other URAFR subcommittee to compile a document that explains possible new IT initiatives, based upon TOBE process descriptions.  URAFR should develop a “rolling three year” plan of prioritized IT initiatives in balance with other urgent IT activities that should be conducted by DICTS.