Presentation to Post Primary Review Working Group Development Proposals & Capital Allocation Process 14 August 2003

DEVELOPMENT PROPOSAL PROCEDURES Jacqui Loughrey

LEGISLATION Article 14 of the Education and Libraries (Northern Ireland) Order 1986, as amended

CIRCUMSTANCES REQUIRING DEVELOPMENT PROPOSALS to establish a new grant-aided school; to establish a new grant-aided school; to have an existing school recognised as a grant- aided school; to have an existing school recognised as a grant- aided school; to discontinue an existing grant-aided school; to discontinue an existing grant-aided school; to make a significant change in the character or size of a grant-aided school; to make a significant change in the character or size of a grant-aided school; to make any other change which would have a significant effect on another grant-aided school. to make any other change which would have a significant effect on another grant-aided school.

CONSULTATION Prior to publication of the Development Proposal Prior to publication of the Development Proposal the Sponsor must consult with Boards of Governors, parents and teachers the Sponsor must consult with Boards of Governors, parents and teachers Education and Library Board must consult with all schools likely to be affected by the proposal Education and Library Board must consult with all schools likely to be affected by the proposal

STATUTORY DEVELOPMENT PROPOSAL PROCEDURES provide for a 2-month objection period provide for a 2-month objection period all views and objections are given careful consideration all views and objections are given careful consideration

DECISION Minister considers all Development Proposals Decision based on, for example:- - education merit - impact on neighbouring schools - views of ETI - evidence of consultation - representations made during 2-month period

ISSUES Clear need for - strategic planning and management - new thinking - radical solutions

CAPITAL ALLOCATION PROCESS Sean Johnston

Procurement Routes Conventional: Design – Bid – Build, with DE providing the capital funding. Conventional: Design – Bid – Build, with DE providing the capital funding. Design & Build: Involvement of contractor in design and building of school. DE provides capital. Design & Build: Involvement of contractor in design and building of school. DE provides capital. Public Private Partnership: Private sector provides funding, designs, builds and operates the school for 25 years. Public Private Partnership: Private sector provides funding, designs, builds and operates the school for 25 years.

Overview of Key Steps School Authorities identify need for major capital investment. School Authorities identify need for major capital investment. DE assesses need and allocates priority – only Categories 1 – 3 are considered for capital funding. DE assesses need and allocates priority – only Categories 1 – 3 are considered for capital funding. Capital Priorities Planning List is published on DE website in July each year. Capital Priorities Planning List is published on DE website in July each year. Options for each Cat. 1 – 3 scheme identified and economic appraisal(EA) completed – EA has to be approved by DE, in the case of the ELB’s and written by DE in all other cases. Options for each Cat. 1 – 3 scheme identified and economic appraisal(EA) completed – EA has to be approved by DE, in the case of the ELB’s and written by DE in all other cases. Publish Contenders List. Publish Contenders List. Allocate funding. Allocate funding.

Definition of Categories *Category 1: Substantial unmet demand caused by insufficient places to accommodate pupils at suitable schools in a defined area. *Category 2: Rationalisation proposals which provide for replacement of sub-standard accommodation & which is essential to effect the rationalisation. *Category 3: Schools that suffer significantly from several serious accommodation inadequacies. *Category 4:Schools with general sub-standard non-specialist accommodation including post-primary schools with a shortfall in PE facilities. *Category 5: Overcrowding and undue reliance on temporary accommodation not considered to be sub-standard.

Timetable 30 June: School Authorities Notify Department of their priorities. 30 June: School Authorities Notify Department of their priorities. 31 July: Department publishes Capital Priorities Planning List. 31 July: Department publishes Capital Priorities Planning List. 1 October: Cut-off date for publication of Development proposals for schemes due for capital funding. 1 October: Cut-off date for publication of Development proposals for schemes due for capital funding. 31 October: Cut-off date for submission of economic appraisals from ELB’s. 31 October: Cut-off date for submission of economic appraisals from ELB’s. 31 January: Cut-off date for schemes to meet criteria for Contenders List (includes EA’s written by DE). 31 January: Cut-off date for schemes to meet criteria for Contenders List (includes EA’s written by DE). February: Publish Contenders List. February: Publish Contenders List. February/March: Publication of Capital Allocations. February/March: Publication of Capital Allocations.

Criteria to be on Contenders’ List Have an approved economic appraisal. Have an approved economic appraisal. Have an approved Development Proposal, where required. Have an approved Development Proposal, where required. Have a site, or acquisition of the site virtually complete. Have a site, or acquisition of the site virtually complete.

Prioritisation of Schemes CONDITION – Physical state of the school and reflects the degree and extent of deficiencies, including structure and health & safety. CONDITION – Physical state of the school and reflects the degree and extent of deficiencies, including structure and health & safety. SUFFICIENCY - Largely dealt with through Cat 1 & 2 prioritisation – but also includes consideration of the number of mobiles. SUFFICIENCY - Largely dealt with through Cat 1 & 2 prioritisation – but also includes consideration of the number of mobiles. SUITABILITY – Refers to appropriateness of facilities for teaching and learning. SUITABILITY – Refers to appropriateness of facilities for teaching and learning. Prioritisation carried out with input from technical advisers and Education & Training Inspectorate. Prioritisation carried out with input from technical advisers and Education & Training Inspectorate.

Pattern of Investment

Investment in Post-primary Schools from 1995/96 to 2003/04 95/696/797/898/999/000/101/202/303/4 Number of Schools Spend (£m)

Key Strategic Issues Managing the whole schools estate – not just the exceptions on the Capital Priorities Planning List. Managing the whole schools estate – not just the exceptions on the Capital Priorities Planning List. Increasing investment (especially PPP) - embedding the existing pattern of provision. Increasing investment (especially PPP) - embedding the existing pattern of provision. Speeding up Procurement and improving value for money. Speeding up Procurement and improving value for money. Demographic decline/rationalisation/unfilled places. Demographic decline/rationalisation/unfilled places. Statutory obligation to support & facilitate and encourage integrated & Irish-medium education (extra provision) whilst demand in other sectors decline. Statutory obligation to support & facilitate and encourage integrated & Irish-medium education (extra provision) whilst demand in other sectors decline. Building Handbook Standards – curriculum, ICT, better design opportunities. Building Handbook Standards – curriculum, ICT, better design opportunities.