A Joint Instance of the Archivists’ Toolkit as a Tool for Collaboration Cassandra A. Schmitt, Univ. of Oregon Elizabeth A. Nielsen, Oregon State Univ.

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Presentation transcript:

A Joint Instance of the Archivists’ Toolkit as a Tool for Collaboration Cassandra A. Schmitt, Univ. of Oregon Elizabeth A. Nielsen, Oregon State Univ. Society of American Archivists August 26, 2011

UO vs OSU Rivalry

UO Special Collections and University Archives

OSU University Archives

Northwest Digital Archives

NWDA + AT = NWDA AT Interest Group

Collaboration Beginnings UO: Special Collections and University Archives OSU: University Archives Only inter-institutional instance of AT

Joint Instance What does this mean?

Technical Infrastructure

Connected! Interior view of Mitchell Point Tunnel, Columbia Highway, Oregon State University Archives,

UO Implementation TimeframeActivity January 2009Accessions module February 2009Legacy data planning/migration February % of legacy data in AT March 2011Active Resources module June 2011Reference and stacks locations for all staff

OSU Implementation Connectivity established May 2010 Began creating finding aids in AT January 2011 accessions module for new materials Generating resource records

Collaboration Meetings

Shared decisions

Work flow collaborate

Accessions User Defined Fields

EAD Output (Encoded Archival Description) AT EAD outputNWDA compliant EAD

Authority Control

Joint Reference

Moving Forward

Thanks! Cassie Schmitt Elizabeth Nielsen

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