Basics December 15, 2011

Microsoft Outlook Create messages, manage contacts, schedule appointments and meetings, or to schedule personal tasks. Two versions Workgroup version Full function information management product A user “profile” must be created. Outlook Web Access which is Microsoft’s web version of Outlook. Can be accessed by faculty, or staff members from any computer that is connected to the internet.

Logging On Open Internet Explorer or the Firefox browser and enter the following URL address for the West Hempstead Union Free School District » Choose Staff Resources Choose District Or Go to:

Logging On Enter your username and password Username must begin with “whs/” then first initial and last name.

Inbox

Viewing In the Navigation bar on the left-hand side of the window, click the “Inbox” to view . Double-click on a message to open it or view its contents in the Reading pane. Click the X in the upper right-hand corner of the message window to close a message.

Create & Send A Message

Click the New button. Click the To, Cc, or Bcc button. The Find Names Dialog box displays with the Global Address List selected. To locate a member of our WHHS community by name, click in the Last name field and type all or part of the recipient’s last name Click the Find button. Names that meet the criteria display. Highlight the desired name and click the To, Cc, or Bcc Add recipient to…button at the bottom of the Find Names dialog box. Repeat to enter additional name(s). Separate multiple recipient addresses with semi-colons.

Create a Distribution List

When there is a need to send to the same group of users on a regular basis, a distribution list can be created. Select New>Distribution List from the New drop-down list. Beside List Name, type a name for the distribution list. To add a name for a person whose account is not part of our WHHS system, enter a complete address in the Add to Distribution List box. Click Add. To add a name for a person who is part of our WHHS system, click Find Names, enter the person’s last name in the Last Name box, click Find, select the desired user, and click Add Recipient to…Distribution List. Click Close to return to the Distribution List window. After all of the desired names have been added, click Save and Close.

Use the Distribution List

On the Outlook Shortcut bar, click the Go to Contacts icon. Double-click the desired distribution list to open it. Click the New Message to Distribution List button to address a new message to the selected list. Type and Send the message.

Attach a Document With a new message window open, click the Add Attachment (paper clip) button. The Attachments dialog box displays.