Year End Submission Workshop Liz Chapman – Pension Team Leader (Systems) Simon Robinson – Pensions Officer (Systems)

Why are we here today?

To put faces to names

Why are we here today? To put faces to names To look at why Year End Returns are vital

Why are we here today? To put faces to names To look at why Year End Returns are vital To look at the most common issues with Year End Returns

Why are we here today? To put faces to names To look at why Year End Returns are vital To look at the most common issues with Year End Returns To get ideas on how we can all improve our Year End Returns

Faces to Names

Help us all know who we’re talking to

Faces to Names Help us all know who we’re talking to Show that, even if we kept sending your Return back this year, we’re not unreasonable people

Why Year End Returns are vital

Each month Pension Contributions are taken from your, and your colleagues, salary

Why Year End Returns are vital Each month Pension Contributions are taken from your, and your colleagues, salary And paid to the Pension Fund

Why Year End Returns are vital Each month Pension Contributions are taken from your, and your colleagues, salary And paid to the Pension Fund Where we look after it on your behalf

Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for

Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for We have to record your payments against your employment(s)

Why Year End Returns are vital To make sure we pay you all the pension benefits you have paid for We have to record your payments against your employment(s) We can only do this based on the information you give us in the Year End Return

Why Year End Returns are vital If we don’t have the right information

Why Year End Returns are vital If we don’t have the right information We have your money

Why Year End Returns are vital If we don’t have the right information We have your money, but you may not get all you have paid for

From the regulations point of view – Why Year End Returns are vital

From the regulations point of view – – Provision of Year-End information is a statutory requirement Why Year End Returns are vital

From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) Why Year End Returns are vital

From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record Why Year End Returns are vital

From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record (why?) Why Year End Returns are vital

From the regulations point of view – – Provision of Year-End information is a statutory requirement – Employers must provide this information for each active member of the Scheme in the Scheme Year (1 st April – 31 st March) – This information must be provided separately for each job which a member holds – each job will require a unique reference to allow information to recorded against the right record – The Employer is responsible for the data, even if they use a third party “payroll provider” Why Year End Returns are vital

Year End Returns 2014/2015

“Interesting” – for all of us

Year End Returns 2014/2015 “Interesting” – for all of us

Year End Returns 2014/2015 A few statistics

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts, or not sent in at all

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts, or not sent in at all In the words of my old gym teacher –

Year End Returns 2014/2015 A few statistics – Only 18 submissions were correct 1 st time – 40 were right the 2 nd time they were submitted – 306 needed three attempts to get it right – Leaving 86 Returns, either needing 4 or more attempts or, not sent in at all In the words of my old gym teacher – “good, but could do better”

Year End Returns 2014/2015 But it’s not all bad news!

Year End Returns 2014/2015 But it’s not all bad news! In the first year of a brand new scheme between us we still managed –

Year End Returns 2014/2015 But it’s not all bad news! In the first year of a brand new scheme between us we still managed – To issue almost 98% of expected ABSs on time

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender”

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender”

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P F.T.E Final Pay (2008 Scheme Definition)

Year End Returns 2014/2015 Most common reasons submissions were “returned to sender” Incomplete Returns C.P.P F.T.E Final Pay (2008 Scheme Definition) Cut & Paste issues

Year End Returns 2014/2015 Date Effective From / To

Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job

Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique pay reference

Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique Job reference Job References supplied on submission different from those previously provided to us

Year End Returns 2014/2015 Date Effective From / To Multiple Jobs “rolled up” in to one job Multiple Jobs, without unique Job reference Job References supplied on submission different from those previously provided to us Jobs on one sheet and not the other

What we plan to do

Make the “checker” and the “Return” the same thing

What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return

What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the Return will run

What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the Return will run Speed up the checks

What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the return will run Speed up the checks Improve error reporting on the Return

What we plan to do Make the “checker” and the “Return” the same thing Add examples to the new Return Improve the type of checks the return will run Speed up the checks Improve error reporting on the Return Enable ESS to allow you to download a current list of members and their employments

What we would like you to do

Let us know of any of the following

What we would like you to do Let us know of any of the following – change of payroll provider

What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references

What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments

What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc

What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc In a timely manner

What we would like you to do Let us know of any of the following – change of payroll provider – change of payroll references – starters / new employments – leavers, end of jobs, opt outs, etc In a timely manner Using ESS will help with some of these, so if you’re not already signed up let us know – after this workshop

Over to you

Any: Questions on this year’s Return? Suggestions for next year’s Return?

If we work together