Job Analysis

Chapter 5 What is Job Analysis The process of determining and reporting pertinent information relating to the nature of a specific job. It identifies: Tasks Knowledge Skills Abilities MAN 3301: Management of Human Resources

Chapter 5 What is Job Analysis What are you looking for? 1.A list of tasks performed. 2.A list of KSA’s to perform those tasks. MAN 3301: Management of Human Resources

Qualitative vs. Quantitative Qualitative Analysis: Approaches to collecting job data that result in narrative descriptions of job activities. Quantitative Analysis: Approaches to collecting job data that result in a numeric “score” used for comparison purposes. Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 1: How will you use the information you collect? Narrative Comparison and Compensation Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 2: Do your homework. Organizational Charts Process charts, Tech Manuals, or SOPs Existing Job Descriptions Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 3: Select the position & subject(s) to be analyzed. Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 4: Collect data on the position. Qualitative Techniques 1.Observation & Time Studies 2.Interviewing 3.Questionnaires 4.Participant Diary 5.Technical Manuals Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 4: Collect data on the position. Quantitative Techniques 1.Position Analysis Questionnaire 2.DOL Procedure 3.Functional Job Analysis (FJA) Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 4: Collect data on the position. Functional Job Analysis (FJA) 1.ID of Purpose, Goals, & Objectives 2.ID and Descriptions of Tasks 3.Analysis of Tasks 4.Development of Performance Standards 5.Development of Training Content Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process FJA Task Statement: Stocking Clerk Unpacks supplies received, counts quantity received with quantity shown on requisition form and invoice / packing slip, checks off items received as ordered, records any discrepancies on receiving logs IN ORDER TO maintain and control inflow of inventory. Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 5: Review your findings with the person performing the job, supervisors, and other SMEs. Chapter 5 MAN 3301: Management of Human Resources

Job Analysis Process Step 6: Develop your final materials. Job Description Job Specification Chapter 5 MAN 3301: Management of Human Resources

Chapter 5 What is Job Design The process of structuring work and designating the specific work activities of an individual or group of individuals to achieve certain organizational objectives. Specify tasks Specify how to do each task Combine tasks into job(s) MAN 3301: Management of Human Resources

Chapter 5 What is Job Design Job Scope and Job Depth – Job scope is the number and variety of tasks performed by the person in the job. Job depth is the freedom an employee has to plan and organize work, set the work pace, and move around & communicate. MAN 3301: Management of Human Resources

Chapter 5 End Result of Job Analysis & Design Job Description – A form describing the job in general. It gives information on the “place” of the job in the organizations hierarchy, summarizes the job, & lists the “Essential Functions” of the job. MAN 3301: Management of Human Resources

Chapter 5 End Result of Job Analysis & Design Job Specifications – A form describing the qualifications for the job (education, experience, licenses), the knowledge, skills and abilities to do the job, the physical & mental requirements for the job, and a description of the work environment. Many times this is a part of the Job Description. MAN 3301: Management of Human Resources