User Data : Enhancements This document s intended only for AX conference attendees and their parent companies, holding a valid AXIS ERP license from Aptean (previously Consona, previously AXIS). If you are not the intended recipient you are notified that disclosing, copying, distributing or taking any action in reliance on the contents of this information is strictly prohibited. This contains information that is the intellectual property of Aptean and is used with a limited permission to transmit. Redistribution of this information is strictly prohibited. THE SIX MILLION DOLLAR DATA This document has been edited to correct errors in the original presentation

User Data in AXIS ERP is extremely powerful It’s a great way to “customize” your environment to fit your needs. It doesn’t interfere with the upgrade process. It provides a platform for external reporting to jump off from. It’s also a great way to add organizational structure to your data.

User Data has some quirks that could use some attention It needs a “safe” change utility for User Data It needs a purge and audit process for User Data It needs full extension for exporting of User Data User Table Maintenance needs the ability to add more tables *User Table Maintenance is not limited User Table Maintenance needs a better interface.

“Safe” Change Utility * * Confidential Information of Aptean, Inc. We need a safe way to change datatypes and views Some datatypes are safely convertible Eg. Int to Dec Int to Char Log to Char Some Views are Also convertible Eg. Fill-in to Editor for CHAR

“Safe” Change Utility * * Confidential Information of Aptean, Inc. We need a safe way to re-use fields (or the ability to rev-off) Currently if fields are deleted they can not be used again, even if no data was ever recorded. We need a recovery process (once data is purged)

* * Confidential Information of Aptean, Inc. Purge and Audit Utility We need a way to identify old user data fields similar to the routing revision structure

* * Confidential Information of Aptean, Inc. Purge and Audit Utility If a user data code has its description changed it changes for all time, past and future

* * Confidential Information of Aptean, Inc. Purge and Audit Utility If a user data field is deleted, we need the option to purge it’s associated data from current records It currently enters a dangerous zombie state in some cases

* * Confidential Information of Aptean, Inc. FULL SUPPORT We need the option to dump ALL associated user data fields to XML for reporting and external tools

* * Confidential Information of Aptean, Inc. User Table Maintenance We need the ability to add more tables to the User Table Maintenance Structure Limit 20 tables In v5.3 Wrong! This is already Working Properly

* * Confidential Information of Aptean, Inc. User Table Maintenance We need more data fields in the User Tables Possibly a more robust underlying structure Limit 50 fields In v5.3 By creating more tables you can get around this limit

* * Confidential Information of Aptean, Inc. User Table Maintenance User Tables need a better interface for editing data, especially for large tables User tables still need a better interface