1 MAERS 2.0 Phase II Training

22 MAERS 2.0 Housekeeping Sign-in Breaks Lunch Materials Evaluation

33 MAERS 2.0 Please be respectful! Take side conversations out of the room.

44 MAERS 2.0 Please turn your cell phone off or to silent mode. If you need to make / take a call, please leave the room!

55 MAERS 2.0 This system has to meet the needs of many constituents, including: USDOE, WDA, Adult Education and Local Programs. Given this, many compromises on features were required to meet the critical needs of all. Unfortunately, no one system can meet every need of every constituent member and thus is the essence of compromise.

66 MAERS 2.0 Time, the critical factor today: We need to focus on System Questions only. Please use the Question Cards provided and turn them in at breaks/lunch/end of the day. We will defer specific program questions to the Adult Education Staff Time allowing, the Adult Education Staff will address these program questions

77 MAERS 2.0 Specific program questions typically start with… “I have this student…” “At my agency…” “In our program we…”

88 MAERS 2.0 Major Changes

99 Major Changes Overview System Notices Page System Notices Page User Interface User Interface Single Registration Single Registration Goal Tracking Goal Tracking Funding Source Tracking Funding Source Tracking

1010 Major Changes Overview Assessment Assessment Class Enrollment Data Class Enrollment Data Monthly Attendance Monthly Attendance Roll Forward Roll Forward Header Buttons Header Buttons Changed Record Operation Buttons Changed Record Operation Buttons

1111 Major Changes System Notice Page This page will display changes, updates and other important information This page will display changes, updates and other important information

1212 Major Changes User Interface: Tabs Tabs Radio Buttons Radio Buttons Check Boxes Check Boxes Participant Navigation Participant Navigation Fonts Fonts Screen Colors Screen Colors Links Links

1313 Major Changes Single Registration In MAERS 1.0 – We have one or more Programs of Enrollment In MAERS 1.0 – We have one or more Programs of Enrollment Each Enrollment required the repeat of Name, Address and demographic data Each Enrollment required the repeat of Name, Address and demographic data Each Enrollment tracked a separate services— ABE, ESL, GED, HSD, etc. Each Enrollment tracked a separate services— ABE, ESL, GED, HSD, etc. In 2.0, a single registration can enroll a Participant into one or more classes. In 2.0, a single registration can enroll a Participant into one or more classes.

1414 Major Changes The Single Registration-- Eliminates duplicate address, demographic and other data collection by having only one Registration for the program year. Eliminates duplicate address, demographic and other data collection by having only one Registration for the program year. Tracks Instructional Areas (formerly Programs of Enrollment) back to the Single Registration Tracks Instructional Areas (formerly Programs of Enrollment) back to the Single Registration Tracks services (Classes) back to the single registration Tracks services (Classes) back to the single registration It will reduce duplicates in the system because a new enrollment is not required for another service—i.e. an ABE enrollment followed by a GED enrollment It will reduce duplicates in the system because a new enrollment is not required for another service—i.e. an ABE enrollment followed by a GED enrollment

1515 Major Changes Goal Tracking Dynamic Selection of the Default Goals Dynamic Selection of the Default Goals Short & Long Term Goals Short & Long Term Goals Multiple Goals Multiple Goals Secondary Goals – “Reduction in the Receipt of Public Assistance: is data. “Left Public Assistance” is data. Secondary Goals – “Reduction in the Receipt of Public Assistance: is data. “Left Public Assistance” is data.

1616 Major Changes Funding Source Tracking Track funds by Program Year Track funds by Program Year A Funding Source = A Fiscal Agent, Fund Type and Amount A Funding Source = A Fiscal Agent, Fund Type and Amount Amount of Funds (Enter zero for ) Amount of Funds (Enter zero for ) Funding Source Selections are found on: Registration Screen Registration Screen Class Setup Screen Class Setup Screen

1717 Major Changes Assessment Tracking Up to two Assessments per Registration Up to two Assessments per Registration One for ABE/ASE One for ABE/ASE One for ESL One for ESL TABE(9-10) is tracked as TABE 9 and TABE 10 TABE(9-10) is tracked as TABE 9 and TABE 10 Tracks hours between Pre & Post Tests Tracks hours between Pre & Post Tests Post Test Hours Waiver Post Test Hours Waiver GAIN is new for GAIN is new for

1818 Major Changes Class Enrollment Data Description Description Begin, End & Cutoff Dates Begin, End & Cutoff Dates Class Schedule Class Schedule Class Roster Class Roster Tracks Number of Open Seats Tracks Number of Open Seats Enroll by Group or Individual Enroll by Group or Individual

1919 Major Changes Monthly Attendance Attendance Hours aggregated by Month Attendance Hours aggregated by Month Regular and Proxy hours Regular and Proxy hours Make Up Hours Make Up Hours Total hours by Class Total hours by Class Total hours for all Classes Total hours for all Classes Enter hours by Group or Individual Enter hours by Group or Individual Can Update hours during or after each Month Can Update hours during or after each Month

2020 Major Changes Roll Forward Makes a copy of the current program year’s Class Functions data and copies it into the next program year Makes a copy of the current program year’s Class Functions data and copies it into the next program year What gets copied? What gets copied? Instructors Instructors Courses Courses Locations Locations Class Set Up Class Set Up

2121 Major Changes Header Button Changes – Participants

2222 Major Changes Header Button Changes – Provider Admin

2323 Major Changes Header Button Changes – Reports

2424 Major Changes Header Button Changes – Special Functions

2525 Major Changes Changed Record Operation Buttons Ignore is now “Reset Form” Ignore is now “Reset Form” Clear is now “Cancel” Clear is now “Cancel”

2626 MAERS 2.0 We need to waive the caution flag here! Many changes have been made but some need finishing and others are yet to come!

2727 Still Under Construction Reports Reports Conversion of Old Conversion of Old Creation of New Creation of New Roll Forward Function Roll Forward Function Consistency & Continuity Consistency & Continuity Data Item Names Data Item Names Screen Spacing Screen Spacing Links & Buttons Links & Buttons

2828 MAERS 2.0 Sequence of Activities

2929 Sequence of Activities 1. Instructors 2. Locations 3. Courses 4. Class Setup 5. Registration 6. Pre Test 7. Class Enrollment 8. Monthly Attendance 9. Post Test 10. Outcome 11. Follow Up 12. Roll Forward

3030 The Two Sides of MAERS 2.0

3131 Two Sides of MAERS Class Functions Class Functions Participant Functions Participant Functions

3232 Class Functions MAERS 2.0

3333 Class Functions Instructors Instructors Locations Locations Courses Courses Class Setup Class Setup

3434 Class Functions must be done before you can enter Participants!

3535 Legacy Records:  Makes your data work in MAERS 2.0  Will only be in your data and prior

3636 Instructors

3737 Instructors

3838 Instructors

Legacy Instructor

Legacy Instructor

Instructor Example

4242

4343 Locations

4444 Locations

4545 Locations

Legacy Location

Legacy Location

Location Example

4949

5050 Courses

5151 Courses

5252 Courses

5353 Legacy Course

Legacy Course

Example Course

5656

5757 Class Setup

5858 Class Setup

5959 Class Setup

Legacy Class Setup

Legacy Class Setup

Example Class Setup

6363

6464

6565

6666

6767 From this point forward, all records are examples of data

6868 Participant Functions MAERS 2.0

6969 Participant Functions Participant Search Participant Search Registration Registration Participant Navigation Participant Navigation Assessment— Pre-Test Assessment— Pre-Test Class Enrollment – (New) Class Enrollment – (New) Attendance – (New) Attendance – (New) Assessment— Post Test Assessment— Post Test Outcomes Outcomes Follow Up Follow Up

7070 Participant Search Participant Search

7171 Participant Search Function

7272 Participant Search Options

7373

7474

7575 Use the Participant Search function to find your Registration, Assessment, Class Enrollment by Participant, Attendance by Participant, Outcome and Follow- up Records

7676 Registration MAERS 2.0

7777 Registration Search

7878 Full Registration Screen

7979

8080

8181

8282

8383

8484

8585

8686

8787 Participant Navigation Tools

8888 NEW Navigation Bar Updated Footer Buttons

8989 Assessment: Pre-Test MAERS 2.0

9090 Assessment Search

9191

92 Enter New Assessment 92

93 Enter New Assessment 93

9494

95 Update or View Pre-Test 95

96 Class Enrollment MAERS 2.0

97 Class Enrollment Functions Enrollment by Group Enrollment by Participant

98 Class Enrollment By Group

99 Class Enrollment by Group Search

100 Class Enrollment by Group

101 Class Enrollment by Group Search Results

IE8/Firefox Browser Search 102

103 IE6 Browser Search

104 Class Enrollment by Group

105 Class Enrollment by Group

106 Class Enrollment by Group

107 Class Enrollment By Participant

108 Class Enrollment by Participant Search

109 Full Enrollment by Participant Screen

110

111

112

113 Monthly Attendance MAERS 2.0

114 Monthly Attendance Functions Attendance by Group Attendance by Participant

115 Monthly Attendance By Group

116 Attendance by Group Search

117 Attendance by Group

118 Class Attendance by Group Search Results

119 Attendance by Group

120

121 Attendance by Group

122 Attendance by Group

123 Monthly Attendance By Participant

124 Attendance by Participant Search

125 Full Participant Attendance Screen

126

127 Attendance by Participant

128 Delete Class Enrollments Exit Class Enrollments MAERS 2.0

129 Delete / Exit Class Enrollment by Participant

130

131

132 Delete / Exit Class Enrollment by Group

133

134

135 How do you know who’s in your Class?

136

137 Navigation Links MAERS 2.0

138138

139139

Search Results Tools MAERS 2.0

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142 MAERS 2.0 Phase II Training MAERS 2.0 System Questions can be directed to the following WorkForce Development Agency/MIS contacts: Joe Billig Dean Smith Sue Johnson Paula Eklund Adult Education Program questions can be directed to the following WorkForce Development Agency/Adult Education contacts: Erica Luce Sue Muzillo Kate Wolinski

143 MAERS 2.0 Phase III Training Thank you for attending! Travel Safe