®® Microsoft Windows 7 Windows Tutorial 2 Organizing Your Files

XP Objectives Develop file management strategies Plan the organization of your files and folders Explore libraries, folders, and files Find files and folders quickly Create folders Copy and move files and folders New Perspectives on Microsoft Windows 72

XP Objectives Name and delete files and folders Work with new files Sort and group files Set the appearance of a folder window Compress and extract files New Perspectives on Microsoft Windows 73

XP Getting Prepared to Manage Your Files New Perspectives on Microsoft Windows 74

XP Exploring Files and Folders New Perspectives on Microsoft Windows 75

XP Exploring Files and Folders Libraries contain links to folders and files that are physically stored in other locations – The My Documents folder is not stored in the Documents library, but a link to the folder appears New Perspectives on Microsoft Windows 76

XP Using the Search Box to Find Files The Search box appears next to the Address bar in any folder window New Perspectives on Microsoft Windows 77

XP Managing Files and Folders Keep folder names short and familiar Develop standards for naming folders Create subfolders to organize files New Perspectives on Microsoft Windows 78

XP Creating a Folder in a Folder Window In the Navigation pane, click the drive or folder in which you want to create a folder. Click New folder on the toolbar. Type a name for the folder, and then press the Enter key. Or Right-click a folder in the Navigation pane or right- click a blank area in the folder window, point to New, and then click Folder. Type a name for the folder, and then press the Enter key. New Perspectives on Microsoft Windows 79

XP Moving a File or Folder in a Folder Window Right-click and drag the file or folder you want to move to the destination folder. Click Move here on the shortcut menu. Or Right-click the file or folder you want to move, and then click Cut on the shortcut menu. (You can also click the file or folder and then press the Ctrl+X keys.) Navigate to and right-click the destination folder, and then click Paste on the shortcut menu. (You can also click the destination folder and then press the Ctrl+V keys.) New Perspectives on Microsoft Windows 710

XP Copying a File or Folder in a Folder Window Right-click and drag the file or folder you want to move to the destination folder. Click Copy here on the shortcut menu. Or Right-click the file or folder you want to copy, and then click Copy on the shortcut menu. (You can also click the file or folder and then press the Ctrl+C keys.) Navigate to and right-click the destination folder, and then click Paste on the shortcut menu. (You can also click the destination folder and then press the Ctrl+V keys.) New Perspectives on Microsoft Windows 711

XP Managing Files and Folders New Perspectives on Microsoft Windows 712

XP Guidelines for Naming Files Use common names Don’t change the file extension Find a comfortable balance between too short and too long New Perspectives on Microsoft Windows 713

XP Deleting Files and Folders Click the file or folder you want to delete. (If you want to delete more than one file or folder, select them first.) Press the Delete key. Click Yes. Or Right-click the file or folder you want to delete. (If you want to delete more than one file or folder, select them first.) Click Delete on the shortcut menu. Click Yes. New Perspectives on Microsoft Windows 714

XP Working with New Files Creating a File – Start a program and then save the file in a folder on your computer Saving a File – When you save a new file, you use the Save As dialog box to specify a filename and a location for the file Opening a File – If you want to open a file in a running program, you use the Open dialog box, which is a folder window with additional controls for opening a file New Perspectives on Microsoft Windows 715

XP Refining the Organization of Files As you create files using programs, save them in an appropriate folder and use filenames that help you identify the file contents Sorting files and folders means to list them in a particular order You can filter the contents of a folder to display only files and folders with certain characteristics A group displays a sequential list of all the files in a folder, grouped according to a file detail New Perspectives on Microsoft Windows 716

XP Refining the Organization of Files New Perspectives on Microsoft Windows 717

XP Refining the Organization of Files New Perspectives on Microsoft Windows 718

XP Refining the Organization of Files New Perspectives on Microsoft Windows 719

XP Customizing a Folder Window New Perspectives on Microsoft Windows 720

XP Customizing a Folder Window New Perspectives on Microsoft Windows 721

XP Customizing a Folder Window Click the Organize button on the toolbar, click Folder and search options, and then click the View tab New Perspectives on Microsoft Windows 722

XP Working with Compressed Folders If you transfer files from one location to another (such as from hard disk to removable disk or vice versa, or from one computer to another via ) you can store the files in a compressed (zipped) folder Compressed (zipped) folders take up less disk space You can create a compressed folder using the Send to Compressed (zipped) folder command on the shortcut menu of one or more selected files or folders You can compress additional files or folders by dragging them into the compressed folder New Perspectives on Microsoft Windows 723

XP Working with Compressed Folders New Perspectives on Microsoft Windows 724

XP Working with Compressed Folders Open a compressed folder by double-clicking it When you extract files, Windows 7 uncompresses and copies files to the location you specify, preserving the files in their original folder structure New Perspectives on Microsoft Windows 725