Comprehensive Editing TECM 5195 Dr. Lam. Textbook Defines as Editing for the full range of document qualities, including content, organization, and design.

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Presentation transcript:

Comprehensive Editing TECM 5195 Dr. Lam

Textbook Defines as Editing for the full range of document qualities, including content, organization, and design as well as grammar and punctuation, with the goal of making a document more usable, suitable for its purpose and readers, and comprehensible.

My Rule of Thumb If it involves editorial judgment, then it’s likely comprehensive Content, Organization, Visual Design, Style, illustrations, accessibility, and reuse

Comprehensive editing is also… Project management Client management Document management

Poll Text CHRISLAM138 to OR Visit: pollEV.com/ChrisLam138

Method for Comprehensive Editing 1.Discuss with author what level of editing they want. ****You will need to explain what comprehensive editing is. (Example on page 212 is helpful) Proofread - “I can check for typos” Copyedit – “I can clean up the text and edit for grammar, punctuation, etc.” Comprehensive – “I can edit for organization and style” 2.Analyze purpose, readers, and uses 3.Evaluate the document 4.Establish specific editing objectives (formed from evaluations and both author’s/editor’s goals) 5.Review plan with author

GREAT list of questions, p. 237 For analyzing a document’s purpose, readers, and uses, there’s a great list of questions on p In an ideal world, the author will have already considered purpose, readers, and uses, but this isn’t always the case

Resist temptation! Resist the temptation to proofread first—it’s inefficient. You may cut that entire paragraph later. Don’t start by editing line by line Instead, shift your thinking and read the whole document first

How do we do that? Discuss purpose with the author Entertain? Persuade? Inform? Shared understanding is of utmost important in this process Multiple passes—read it first

Must begin with this: What the heck are we talking about here? If you can’t easily answer this question, there is a fundamental issue with the document.

One of my favorite techniques Use the Table of Contents Function to check Overall organization of the document Parallelism of all the headings

Be careful, talented editors! Only make changes that you can articulate why you are making the change We now want to stay away from“this sounds better” if you can’t explain why—then it’s likely just your writing style that you prefer