Enhancing Business Communication Business Information Management II 1

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Types of Functions Financial **Logical **Text Date & TimeLookup & ReferenceMath & Trig Other: Statistical Engineering Cube Information 3 ** Denotes functions to be demonstrated in this lesson. Copyright © Texas Education Agency, All rights reserved.

Financial Functions PV- what future payments are worth now FV- what an investment is worth in the future RATE- can be used to calculate a loan payment or to calculate an investment goal in the future if a certain rate is earned NPER- refers to the number of periods an investment is to be held or a payment is to be made PMT- calculates an amount per period based on an interest rate 4 Copyright © Texas Education Agency, All rights reserved.

Financial Functions Displayed 5 Use the formulas tab to insert the appropriate function and fill in the blanks here with the appropriate cell. Copyright © Texas Education Agency, All rights reserved.

Logical Functions IF- calculates a value based upon certain conditions being met Three parts of an “IF” statement –The test—or condition—such as, if you have worked for a company for >10 years –The value if true, such as if you meet the condition above, and then you receive a bonus of 5% of your annual salary –The value if false, and if you do not meet the condition, then your bonus is zero (as an example—another example may say your bonus could be 1% of your salary) Three parts always separated by a comma 6 Copyright © Texas Education Agency, All rights reserved.

Logical Functions Displayed 7 Fill in the blanks above for each of the three parts of an “IF” statement Copyright © Texas Education Agency, All rights reserved.

Common Cell Formatting Date formats Number formats Percentage Currency Text Custom formats Conditional formatting 8 Copyright © Texas Education Agency, All rights reserved.

Conditional Formatting Illustrated 9 After “Greater Than” is selected, you could type in “4” and choose a highlight color to show the number of responses that are > 4. Copyright © Texas Education Agency, All rights reserved.

Conditional Formatting Results 10 This is an easy way to visually emphasize the data you are looking for. On a much larger spreadsheet this can provide valuable data. Copyright © Texas Education Agency, All rights reserved.

Web Queries Basically turns sections of websites into tables Imports a selected table from a website into spreadsheet software Uses the data as desired to format or create charts, all without having to type pieces of information manually 11 Copyright © Texas Education Agency, All rights reserved.

Steps to Creating a Web Query Select a website to use. In the spreadsheet program, click Data > Get External Data > From Web Paste the URL of the website you want to use. Then click Go. Click the yellow arrow next to the data you want to use. Click Import. The data appears on the blank spreadsheet so you can format it or create charts as you deem necessary. 12 Copyright © Texas Education Agency, All rights reserved.

Web Query Illustrated 13 From this point you can delete columns, format text, or create charts You can search stock prices for a company and a time period. Copyright © Texas Education Agency, All rights reserved.

Web Query Illustrated (Part 2) 14 Delete the columns you don’t need. Press ctrl to select non-adjacent columns. Insert a chart. If any dates get skipped, right-click on the dates, Format Axis, and click Text Axis. Then they will appear. Copyright © Texas Education Agency, All rights reserved.

Web Query Illustrated (Part 3) 15 Copyright © Texas Education Agency, All rights reserved.

Independent Practice Assignments Conditional Formatting Assignment #1 Students will conduct Internet research on the nutritional data of fast food restaurants. They are to create a spreadsheet containing data such as: the name of at least three fast-food restaurants, calories for at least five comparable items from each restaurant, and at least one other criteria, such as fat grams or protein amounts for those comparable menu items. The students will determine the conditional formatting rule they will use (for example, highlight cells rule possibly with calories greater than a certain amount, or icon sets for the same type of data). Web Query Assignment #2 Students will perform a web query on any appropriate topic they choose and create a chart of their choice displaying pertinent data. For example, they can create a web query using fast food statistics, salary statistics, or college statistics. The chart they create will be included in a one-page, organized report on the topic they select. The reference for the data they get from the Internet must be included as a caption for the chart. 16 Copyright © Texas Education Agency, All rights reserved.

Independent Practice Assignments (continued) Financial Function Assignment #3 Students will research the price of at least five different automobiles. They will create a spreadsheet containing the following columns: Car Make and Model, Car Price, Number of Payments, Interest Rate, Down Payment, and Monthly Payment. They should also check several banks online to determine their auto loan rates; these will be good indicators. Then enter your findings in the spreadsheet under the column headings. When you begin to fill in the blanks under the Monthly Payment column, click in the appropriate cell and Insert Functions, and type in or click PMT. Fill in the appropriate blanks by clicking on the correct cells (do not type in values), making sure that for interest and nper (number of periods), you divide by 12. When you get to the blank with PV, click on the first cell under the Price label and make sure you type in a negative sign before the cell address, for example, -B3. This is because a loan payment is a liability and your spreadsheet program will think of it as a negative number because it is subtracted from your income. Copy the formula to the cells below. At the bottom of your spreadsheet, summarize which car is the best buy for you and why. Make your spreadsheet attractive and easy to read. 17 Copyright © Texas Education Agency, All rights reserved.